6 new features in Microsoft Teams for Spring 2024

Mike Tholfsen
1 Apr 202404:57

Summary

TLDRDiscover the latest updates in Microsoft Teams, featuring the return of custom images for posts and announcements, a revamped post UI, message forwarding capabilities, enhanced audio and video controls in meetings, improved annotation tools, and the ability to set your status directly from the taskbar. These new features aim to streamline communication and enhance user experience, particularly benefiting educators and those in team collaborations.

Takeaways

  • 🎨 Custom images are now available again for posts in Microsoft Teams, providing a more personalized experience, especially popular among educators.
  • 🚀 An updated post UI simplifies the user interface, reducing options to only essentials like emojis and GIFs, and moving additional features behind a '+' button for a cleaner look.
  • 💬 The ability to forward messages in chat has been introduced, allowing users to easily share important information with others outside the current chat group.
  • 🎥 Enhanced audio and video controls in Teams meetings make it simpler for users to manage their settings, with options like spatial audio, noise suppression, and camera switching.
  • 🖌️ Improved annotation tools in meetings include the addition of a laser pointer and more pen options, facilitating better interaction and collaboration during presentations.
  • 📌 The option to set your team status directly from the taskbar allows for quick status updates without needing to open the full Teams application.
  • 🌐 Microsoft Teams is continuously updating with new features to improve user experience and collaboration, emphasizing the importance of staying up-to-date with the latest releases.
  • 🎓 The integration of AI-powered image creation for Teams Premium and Co-Pilot users demonstrates Microsoft's commitment to leveraging technology for enhanced user capabilities.
  • 🔄 The return of custom images and the introduction of forwarding messages show Microsoft Teams' dedication to user feedback and the evolution of the platform based on community needs.
  • 📢 Subscribing to Microsoft Teams-related channels can keep users informed about the latest tips, tricks, and updates, ensuring they get the most out of the platform.

Q & A

  • What are the six new features introduced in Microsoft Teams?

    -The six new features are the return of custom images for posts, improvements to announcements, message forwarding, meeting enhancements, audio and video controls, and annotation improvements in meetings.

  • How have custom images been reintroduced in Microsoft Teams?

    -Custom images have returned for posts in Microsoft Teams, allowing users to upload a custom image for their announcements, a feature especially popular with educators.

  • What is the new interface for starting a post in Teams?

    -The new interface for starting a post in Teams has been simplified, with fewer options at the bottom and a plus button to access additional features like attaching files and setting high priority.

  • What is the new feature for forwarding messages in Teams?

    -Users can now forward messages to others directly from the chat by using the three-dot menu and entering a name, email, or group.

  • How have audio and video controls been improved in Teams meetings?

    -Audio and video controls now include dropdown arrows that provide easy access to settings like speaker, microphone, spatial audio, noise suppression, and camera switching.

  • What new annotation tool has been added in Teams meetings?

    -A laser pointer has been added as a new annotation tool, allowing users to highlight and trace around different elements during a meeting.

  • How can users set their team status directly from the taskbar?

    -Users can right-click on the Teams icon in the taskbar and select their desired status, such as 'Do Not Disturb,' from the available options.

  • What is the benefit of using the new simplified post UI in Teams?

    -The new simplified post UI reduces overwhelming options and buttons, allowing users to quickly and easily create posts without being overwhelmed by choices.

  • How do the improved annotation features enhance collaboration in Teams meetings?

    -The improved annotation features, including the new laser pointer and different pen options, enhance collaboration by providing more interactive and visual ways to communicate and highlight information during meetings.

  • What is the significance of the message forwarding feature for team communication in Microsoft Teams?

    -The message forwarding feature streamlines communication within teams by enabling quick and direct sharing of important messages with specific individuals or groups, improving information flow and efficiency.

Outlines

00:00

🎨 Custom Images and Post UI Updates in Microsoft Teams

This paragraph highlights the return of custom images for posts in Microsoft Teams, a feature that was temporarily unavailable during the transition to the new Teams platform. The speaker demonstrates how to convert a regular post into an announcement by uploading a custom image, a feature particularly appreciated by educators. It is mentioned that users with Teams Premium or Co-Pilot have access to Microsoft Designer, which provides AI-powered image creation. The basic image upload process is shown, and the paragraph also touches on the new options available with the designer feature. Following this, an update to the post user interface (UI) in Teams is discussed, emphasizing the simplified layout with fewer options at the bottom of the screen, focusing on emojis, gifts, and loop components, while other functionalities are accessible through the 'plus' icon. This design aims to reduce user overwhelm and simplify the posting experience.

💬 Message Forwarding and Audio/Video Controls Enhancements

The second paragraph discusses the new feature of message forwarding in Microsoft Teams. The speaker shows how to forward a message from one chat to another by using the three-dot menu and selecting the 'forward' option. This action creates a new chat with the forwarded message, highlighted to indicate its origin. Additionally, improvements to audio and video controls in Teams meetings are presented. The speaker explains that the camera and microphone icons now have dropdown menus, allowing users to easily access and modify settings such as speaker, microphone, spatial audio, noise suppression, and more. The camera dropdown offers options to switch cameras, adjust brightness, and select backgrounds. These enhancements are designed to improve the user experience during virtual meetings.

🖌️ Enhanced Annotation Tools and Team Status Management

In this paragraph, the focus is on the enhancements made to annotation tools within Microsoft Teams meetings. The speaker shares their screen and accesses the annotation toolbar by clicking 'annotate', which appears after sharing. New to the toolbar is the laser pointer feature, which has been highly requested by users. The speaker demonstrates using the laser pointer and different pen options, including a highlighter, to interact with the shared content. Additionally, the speaker discusses the ability to set one's team status directly from the taskbar, allowing users to quickly switch their status to 'do not disturb' or other options without interrupting their workflow. This feature is particularly useful during important tasks, such as planning a TPS report strategy, as shown in the example.

Mindmap

Keywords

💡Microsoft Teams

Microsoft Teams is a collaboration platform that combines chat, video meetings, file storage, and application integration. In the video, it is the central focus, showcasing new features that enhance its functionality for users. The updates mentioned, such as custom images for posts and meeting improvements, aim to improve the user experience and productivity within Teams, indicating Microsoft's commitment to evolving the platform to meet the needs of its diverse user base.

💡Custom Images

Custom Images refer to the ability for users to upload personalized images into their posts or announcements within Microsoft Teams. This feature, highlighted as having returned after being temporarily unavailable during an update phase, is particularly emphasized for its popularity among educators. It enables more engaging and visually appealing communications, illustrating how Microsoft Teams accommodates user feedback and desires for customization in communication tools.

💡Announcements

Announcements in Microsoft Teams are posts made with the intention of reaching a wider audience with important or highlighted information. The script mentions the ability to transform a regular post into an announcement, potentially accompanied by custom images, to catch the attention of team members. This feature serves as a communication enhancer within Teams, allowing for significant messages to be distinguished from regular conversation flows.

💡Teams Premium

Teams Premium is a version of Microsoft Teams that offers advanced features, such as enhanced meeting capabilities and additional security. Mentioned in the context of accessing a full suite of Microsoft Designer and AI-powered image creation tools, Teams Premium represents the tiered service model Microsoft employs to cater to varying organizational needs, from basic communication to advanced collaborative functions.

💡Post UI

The Post User Interface (UI) in Microsoft Teams refers to the layout and design of the area where users create and interact with posts. The script notes an update to the Post UI that simplifies the interface, reducing the number of visible options to streamline user experience. This change reflects Microsoft's attention to usability and design, aiming to make digital collaboration as efficient and non-distracting as possible.

💡Forward Messages

Forward Messages is a feature allowing users to send a message they have received to another person or group within Microsoft Teams. This functionality enhances communication efficiency and information sharing within the platform, as demonstrated in the script by forwarding a message to a specific individual. It exemplifies Teams' capability to facilitate seamless collaboration and information dissemination among users.

💡Audio and Video Controls

Improvements to audio and video controls in Teams meetings are among the new features, offering users more intuitive and accessible options for managing their meeting settings. This includes adjustments for microphone, speaker, camera settings, and more, directly from the meeting interface. These enhancements aim to improve the quality and flexibility of remote meetings, catering to diverse user needs and technical setups.

💡Annotation

Annotation in Teams meetings refers to the ability to draw or mark up shared content in real-time during a meeting. The introduction of new tools like the laser pointer and highlighter enriches this functionality, enabling more interactive and engaging presentations. By allowing users to directly point out or emphasize information on shared screens, Teams enhances its role as a versatile platform for collaborative work and learning environments.

💡Taskbar Status

The ability to set your team status directly from the taskbar is a convenience feature allowing users to quickly change their availability indicator in Microsoft Teams without having to open the application. This functionality supports work efficiency by enabling users to manage their presence and availability signals seamlessly, reflecting Microsoft's focus on creating user-friendly interfaces that integrate well with overall system workflows.

💡Co-pilot

Co-pilot, mentioned in conjunction with Teams Premium, suggests an AI-powered assistant or feature set designed to enhance productivity and creative capabilities within Microsoft Teams. While not elaborated on in depth, its association with advanced image creation tools indicates Microsoft's investment in AI to support users in generating content and navigating the platform more effectively. This highlights the evolving nature of collaboration tools, integrating AI to automate and improve various tasks.

Highlights

Microsoft Teams has introduced six new features to enhance user experience and functionality.

Custom images are now available again for posts in Microsoft Teams, a feature that was temporarily unavailable during the transition to the new Teams.

The ability to turn a post into an announcement with a custom image is particularly popular among educators.

Microsoft Teams Premium and Co-Pilot users have access to full Microsoft Designer for AI-powered image creation.

The user interface for starting a post in Teams has been simplified, reducing clutter and making it more user-friendly.

Forwarding messages in chat is a new feature that allows users to easily share information with others outside the current chat group.

Audio and video controls in Teams meetings have been improved with the addition of dropdown menus for quick access to settings.

Users can now switch cameras, adjust brightness, and select backgrounds directly from the video settings in Teams meetings.

Annotation tools in Teams meetings have been improved with the addition of a laser pointer and other options.

The new feature to set your status directly from the taskbar allows users to quickly adjust their availability without interrupting their workflow.

The updated Teams platform includes a variety of new features aimed at improving communication and collaboration.

The introduction of the custom image feature enhances the visual appeal and personalization options for posts and announcements.

The streamlined post UI reduces user confusion and allows for a more straightforward interaction with the platform.

The message forwarding feature facilitates efficient information sharing and communication within and across different groups.

Enhanced audio and video controls during meetings provide users with greater flexibility and control over their presentation quality.

Improved annotation tools, including the new laser pointer, increase engagement and interactivity during presentations.

The ability to quickly change status directly from the taskbar reflects a focus on user productivity and minimizing disruptions.

Transcripts

play00:00

I'll be showing six new features in

play00:01

Microsoft teams this includes the return

play00:04

of custom images and announcements

play00:05

forwarding messages meeting improvements

play00:08

and a whole lot more so let's get

play00:09

started the first new feature is that

play00:12

custom images have returned for posts in

play00:14

the new Microsoft teams this disappeared

play00:17

for a little while during the switch

play00:18

over to the new teams and now it is

play00:20

rolled back out globally so I've got a

play00:22

post right here and I'm going to click

play00:24

this button and make it into an

play00:25

announcement now I could type an

play00:27

announcement but instead I'd like to

play00:29

upload a Custom Image and this has been

play00:31

especially popular with Educators I'll

play00:33

go right here and click this button just

play00:35

to note this is a designer icon I've got

play00:38

teams premium or if you have co-pilot

play00:40

you'll get the full Microsoft designer

play00:42

and AI powered image creation but I'm

play00:44

just going to show the basic one right

play00:46

here I'm going to click add image and

play00:48

then I'm going to select an image just

play00:49

like you could before and hit okay and

play00:52

that's what my image is going to look

play00:53

like so I'll select this and hit done

play00:56

and there is my custom Banner now for

play00:58

those of you that have designers which

play01:00

is coming with co-pilot or teams premium

play01:02

I can go into here and type something

play01:04

else a celebration and I can pull up

play01:06

some different options right here and

play01:08

hit done so that is a little more

play01:09

advanced option but the core of

play01:12

uploading custom images has returned to

play01:15

the new teams the second new feature is

play01:17

a little bit of an update to the post UI

play01:20

in teams post so I will click Start a

play01:22

post right here and you'll see it's been

play01:24

vastly simplified along the bottom

play01:26

there's no longer like eight different

play01:27

options we keep it really simple you've

play01:29

got your nice emoji and Gifts options

play01:31

right here that have always been there

play01:33

you've got the loop component if you

play01:34

want to start one of those and then

play01:36

everything else is behind the plus so if

play01:38

you hit plus you'll have things like

play01:40

attaching a file set it to high priority

play01:43

all your different apps and you can

play01:45

search across the top right here so it's

play01:48

just a nice simplification so you're not

play01:49

overwhelmed with too many buttons and

play01:51

choices inside of your post the third

play01:54

new feature is the ability to forward

play01:56

messages I'll go into the chat right

play01:58

here and I'm in my TPS report besties

play02:01

group chat now there's a nice TPS report

play02:04

picture here and I want to forward this

play02:06

message to someone else if I hover I'll

play02:08

get that three dot menu and I can choose

play02:11

forward this pops up a dialogue and it

play02:13

shows that message from the chat now I

play02:16

can enter a name an email or a group so

play02:19

I'm going to enter Alex Wilbur and I'm

play02:22

going to forward this message directly

play02:23

to Alex so let's hit

play02:25

forward okay that is sent to Alex now

play02:28

you'll note I've got a little chat over

play02:30

here with Alex and it just turned bold

play02:32

so let's go into the chat with Alex and

play02:34

there we go there is the forwarded

play02:36

message and there's a little forward

play02:38

icon next to it and you can see that

play02:39

Mike thalson forwarded this message the

play02:41

fourth new feature is Improvement to

play02:43

audio and video controls in teams

play02:45

meeting so I'm going to join this

play02:48

meeting up at the top you're going to

play02:49

see these little icons camera and mic

play02:51

and they've been there before but now

play02:53

they're little drop down arrows to make

play02:54

it really easy to change settings so for

play02:57

microphone when I click the arrow see

play02:59

all these options options speaker

play03:01

microphone spatial audio noise

play03:02

suppression and more audio settings

play03:05

close this same with camera if I drop

play03:07

this arrow down you're going to see a

play03:08

preview hey there's me with a spaceship

play03:11

in the background I can switch my

play03:13

cameras my backgrounds are right here

play03:15

adjusting brightness and if I want to go

play03:16

to more video in settings I just go here

play03:19

and I can see all those same settings so

play03:21

it's really handy just very easy to

play03:23

click and see all the different options

play03:25

that you have right there the fifth new

play03:28

feature is improvements to annotation in

play03:30

a teams meeting what I'll do is click

play03:32

the share button here and I'm going to

play03:34

share my entire screen immediately The

play03:36

annotation toolbar pops up automatically

play03:38

it's right there and I'm going to click

play03:40

on the little pen that says annotate now

play03:42

I'm in annotation mode it's going to

play03:44

share for everyone and there's the

play03:45

little whiteboard set of options now

play03:47

we've added laser pointer right here

play03:49

that's been a top request and I'm going

play03:51

here I'm using the laser pointer to

play03:52

trace around different things and that's

play03:54

temporary it'll go away someone's

play03:56

reacting with their heart I can also

play03:58

choose different pens maybe I'm going to

play04:00

choose a highlighter Right Here and Now

play04:02

what I'm going to do is go and highlight

play04:04

something on the screen so I'll go here

play04:06

and we'll do a little highlight oh look

play04:09

someone else Faith right there looks

play04:11

like she just drew something right

play04:12

around and faith has a little arrow

play04:14

pointing to her Circle the sixth new

play04:16

feature is the ability to set your team

play04:18

status directly from the right click on

play04:20

the taskbar I'm in one note here I'm

play04:22

heads down on planning my TPS report

play04:24

strategy in the team offsite and I want

play04:26

to be able to change my status from

play04:29

available to do not disturb at the

play04:31

bottom you're going to see teams has a

play04:32

nice little green checkbox I'm GNA

play04:34

rightclick and I have all my different

play04:37

options here I'm going to set this to do

play04:39

not disturb because it is an important

play04:41

TPS report offsite strategy and you can

play04:44

see all the other options are here as

play04:46

well even reset status if you want to

play04:48

keep up with all the latest Microsoft

play04:50

updates and tips and tricks subscribe to

play04:52

my channel and then just ring the bell

play04:54

so you get all the latest videos that I

play04:55

post

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Related Tags
MicrosoftTeamsCollaborationToolsCommunicationEnhancementsCustomImagesUserInterfaceMessageForwardingMeetingImprovementsAnnotationUpgradesStatusIndicatorsProductivity