These ChatGPT Tips will Change the Way You Work!

Summary

This video script outlines seven strategies to maximize productivity and time-saving with ChatGPT. It covers creating detailed schedules, crafting persuasive emails, summarizing lengthy content, and handling technical tasks like Gmail filters and Excel formulas. The script also explores simplifying complex topics, generating legal agreements, and enhancing existing content for specific audiences. Each strategy is demonstrated with practical examples, showcasing ChatGPT's versatility in streamlining work and personal tasks.

Takeaways

• 😀 ChatGPT can be used to create personalized schedules for various needs, such as daily routines or project timelines.
• 📅 It can adjust and refine schedules based on user feedback, making it easy to modify tasks and deadlines.
• 💌 ChatGPT excels at composing professional and persuasive emails, including handling client communications and crafting email sequences.
• ✉️ The tool can condense lengthy emails into shorter formats, adapting to different response styles and platforms.
• 📝 It can summarize lengthy articles or documents, extracting key points and presenting them in a concise manner.
• 🔍 ChatGPT is capable of explaining complex topics in simplified terms, using analogies to make concepts more relatable.
• 🛠️ It can provide step-by-step instructions for technical tasks, such as creating filters in Gmail or formulas in Excel.
• 📑 The AI tool can assist in drafting agreements and contracts, offering a starting point for formal documents, though professional legal advice is still essential.
• 🎯 ChatGPT can enhance existing content by making it more exciting or targeted towards specific audiences, improving marketing materials and website copy.
• 🚀 To further streamline workflows, the script suggests exploring additional tools like a free Chrome extension that could revolutionize daily tasks.

Q & A

What is the primary purpose of the video?

The primary purpose of the video is to demonstrate seven different ways to use ChatGPT to increase productivity and save time in both work and personal life.

How can ChatGPT be used to create a daily schedule?

ChatGPT can be used to create a daily schedule by providing it with specific requirements such as waking up times, meal breaks, and other activities, and it will generate a schedule accordingly.

What is an example of a project timeline that ChatGPT can help prepare?

An example of a project timeline that ChatGPT can help prepare is a launch schedule for a membership site, including product development, testing, and promotion phases.

How can ChatGPT assist in writing professional emails?

ChatGPT can assist in writing professional emails by generating subject lines, email content, and even adjusting the tone or length of the email based on user instructions.

What is a unique feature of ChatGPT when it comes to summarizing content?

A unique feature of ChatGPT is its ability to summarize lengthy articles or meeting notes into concise key points or actionable steps, making it easier to digest and retain information.

How can ChatGPT help with technical tasks such as setting up Gmail filters?

ChatGPT can provide step-by-step instructions for technical tasks like setting up Gmail filters, explaining where to click and what to enter to automate the sorting of emails.

What is an example of how ChatGPT can assist with Excel tasks?

ChatGPT can assist with Excel tasks by providing formulas and explaining how they work, such as creating a combined sum of two columns with a specified weight for each.

How can ChatGPT be used to explain complicated topics in a simplified manner?

ChatGPT can be used to explain complicated topics by using prompts like 'explain to me like I'm five' and adjusting the complexity level or style to match the user's preference.

What is an example of how ChatGPT can be used to create legal documents?

ChatGPT can be used to create legal documents like coaching agreements by providing details such as the number of sessions and the cost, and it will generate a formatted document including terms and signature fields.

How can ChatGPT enhance existing content for specific audiences?

ChatGPT can enhance existing content by making it more exciting or geared towards a specific audience, such as busy professionals, by refining the language and tone to better suit their interests.

Outlines

00:00

📈 Maximizing Productivity with ChatGPT

The paragraph introduces ChatGPT as a powerful AI tool and suggests seven ways to enhance productivity. It starts by guiding users to chat.openai.com for utilization. The first application is creating schedules, whether daily, weekly, or monthly, and even preparing for project launches. An example is given where ChatGPT generates a daily work schedule for a YouTube content creator, including specific tasks and timings. The user interacts with the AI to adjust the schedule, such as moving email checking to the morning. Another example involves creating a launch schedule for a membership site, detailing stages from product development to promotion, with the AI even suggesting post-launch tasks. The AI's ability to break down the schedule into weekly intervals is also highlighted, making large projects more manageable.

05:03

💬 Enhancing Communication with AI-Generated Emails

This section focuses on using ChatGPT to write efficient and persuasive emails. It demonstrates how the AI can craft an email to encourage a potential client to book a pet grooming appointment, complete with a subject line and professionally formatted content. The AI's response is appreciated for its use of descriptive language and attention to details like breeds and grooming services. The paragraph also covers how to handle frustrated clients, with ChatGPT generating a polite and understanding email response. The AI's flexibility is showcased by adjusting the email length and tone according to user instructions, such as condensing an email into fewer words or changing the tone for different platforms.

10:06

📘 Summarizing and Simplifying Information

The paragraph discusses the utility of ChatGPT in summarizing lengthy articles or meeting notes. It illustrates a scenario where the AI is asked to summarize a comprehensive guide on setting up a membership website, condensing it into key points within seconds. The AI's capability to further break down the information into actionable steps is highlighted, making complex information more digestible. The paragraph emphasizes the AI's role in simplifying and retaining information, suggesting it as a valuable tool for quick previews or client communications. It also promotes the Simpletivity channel for more time-saving tips and showcases ChatGPT's ability to solve technical challenges, such as creating Gmail filters and explaining complex topics like cryptocurrency in simplified terms.

🔗 Crafting Legal Documents and Enhancing Content

This section explores the use of ChatGPT in creating legal agreements and enhancing existing content. It advises caution by recommending professional legal assistance for official use but suggests the AI as a starting point for drafting agreements. An example is provided where the AI generates a coaching agreement, including details and a formatted template. The paragraph concludes by discussing the AI's potential in refining content for specific audiences, such as making marketing material more exciting for busy professionals or creating a sense of urgency in readers. It encourages users to experiment with different prompts to achieve desired outcomes and mentions a Chrome extension that could revolutionize workflow.

Keywords

💡Productivity

Productivity refers to the efficiency of an individual or system in converting inputs into desired outputs. In the context of the video, productivity is a central theme as the speaker discusses various ways to use ChatGPT to enhance work efficiency and save time. For instance, creating a daily work schedule for a content creator is one method highlighted to improve productivity.

💡Schedule

A schedule is a plan for carrying out a process or procedure, arranged in a definite sequence. The video emphasizes the use of ChatGPT to create schedules, such as a daily routine or a project timeline, to organize tasks and manage time effectively. The example of a YouTube content creator's daily work schedule illustrates how ChatGPT can automate the creation of personalized schedules.

💡Project Timeline

A project timeline is a graphical representation of the time allocated for the phases of a project, from start to finish. The video mentions the creation of a launch schedule for a membership site, detailing the various stages from product development to promotion, which underscores the importance of planning and timing in project management.

💡Email

Email is a method of exchanging messages and information through electronic communication. The video discusses the utility of ChatGPT in crafting professional and persuasive emails, such as an email to a potential client for booking a pet grooming appointment. This demonstrates ChatGPT's capability to assist in communication tasks, enhancing both the quality and efficiency of email correspondence.

💡Summarize

To summarize is to provide a brief statement or account of the main points of something. The video script describes how ChatGPT can be used to summarize lengthy articles or meeting notes, allowing users to quickly grasp key points. This feature is particularly useful for condensing information into a more digestible format, as shown when the speaker asks ChatGPT to summarize an article in less than 200 words.

💡Actionable Steps

Actionable steps are specific, practical measures that can be taken to achieve a particular goal or outcome. The video highlights ChatGPT's ability to break down complex information into actionable steps, which can be particularly helpful for implementing the insights from articles or meeting notes into real-world actions, as exemplified by the request to break down an article into four key steps.

💡Technical Challenges

Technical challenges refer to difficulties encountered in the application or operation of technology. The video touches on how ChatGPT can assist with technical issues, such as creating a Gmail filter or understanding Excel formulas, showcasing its utility in solving everyday tech-related problems.

💡Excel Formula

An Excel formula is a mathematical equation or function used in spreadsheets to perform calculations. The video provides an example of using ChatGPT to create a combined sum formula in Excel, where one column is weighted more than another. This illustrates ChatGPT's potential to assist users with complex calculations and data analysis tasks.

💡Cryptocurrency

Cryptocurrency is a digital or virtual currency that uses cryptography for security. The video script includes an example where ChatGPT is asked to explain cryptocurrency in a simplified manner, akin to explaining it to a child. This use case demonstrates ChatGPT's ability to demystify complex subjects and make them more accessible to users.

💡Agreement

An agreement is a legally binding arrangement between two or more parties. The video mentions the creation of a coaching agreement using ChatGPT, which includes details such as session count and fees. This example illustrates how ChatGPT can be a starting point for drafting contracts, though it emphasizes the need for professional legal review.

💡Marketing Material

Marketing material refers to any content or items used to promote a product, service, or brand. The video discusses the use of ChatGPT to refine marketing materials, such as making a biography more exciting for a specific audience. This highlights ChatGPT's potential in tailoring content to better engage and appeal to target demographics.

Highlights

ChatGPT can be used to create daily, weekly, or monthly schedules.

It can prepare project timelines and launch schedules.

ChatGPT can adjust schedules based on user feedback in real-time.

The tool can break down large projects into week intervals for better management.

ChatGPT can write professional emails with a personalized touch.

It can craft email responses to specific client inquiries or complaints.

The AI can condense or expand email content based on word count requirements.

ChatGPT can summarize lengthy articles or meeting notes efficiently.

It can break down complex information into actionable steps.

ChatGPT can assist with technical tasks like setting up Gmail filters.

The tool provides explanations for complex topics in simplified language.

ChatGPT can create basic agreements and contracts with customizable terms.

It can enhance existing content to make it more exciting or targeted towards a specific audience.

The AI can modify content to create a sense of urgency for marketing purposes.

ChatGPT can be a powerful tool for refining and customizing marketing materials.

Transcripts

- ChatGPT is an incredibly powerful AI tool

but how can you use it to be more productive and save time

both in your work life and in your personal life?

Well, in this video, I've got seven different ways

in which we can get the most out of this tool.

Now, first things first, if you haven't yet used ChatGPT

all you need to do is go to chat.openai.com.

Number one, creating a schedule

whether you want to try something new

and create a daily, weekly, or monthly schedule.

Or you can use ChatGPT

to prepare for a launch or a project timeline.

In my example here

I've asked it to create a daily work schedule

for a YouTube content creator

where I wake up at 6:30 and want to enjoy a 45 minute lunch.

All I need to do is tell it to go

and do its magical thing, and in a matter of seconds

here's the answer that is given me.

Yes, waking up at 6:30, my morning routine

begin filming here is my 45 minute lunch

but checking my emails is at 4:00 PM

but I want to move that to the morning.

So all I need to do is come down here

and say now move the email checking to the morning.

In this revised version

here you can see that it has moved my email checking

to 8:00 AM in the morning, which is great

because that's when I'd like to deal with email

and then not have to deal with it ever again.

Now, in our second example,

we're going to be looking at a schedule

which is much longer in duration.

In this case, I've asked it create a launch schedule

for a membership site

that will be released on April 1st, 2023.

Include all aspects of the project

including product development, testing, and promotion.

What are the results?

Well, here is the sample schedule that it has given me

starting the product development

and assigning those deadlines in January

beginning the building of the membership site

and testing in February, finalizing and promoting in March

ready for launch on April 1st.

And what I really appreciate about

this brief sample schedule,

it's even included some tasks that I didn't think about

after the April 1st launch.

But what if this isn't quite detailed enough for me?

Well, I'm going to come down here and say,

now break it down into week intervals.

I want to look at this at a somewhat more granular level.

Maybe I'm happy with the schedule, which it produced

but now I want to break it down week by week.

And as you can see, it's going to break everything down

by the year and the date that we're in,

the timeframe that I'm looking at.

So this can be a fantastic way

to break down a much larger project,

something that can seem very daunting or intimidating,

and get some great examples

as to how you can approach this particular task.

Tip number two,

let's see how ChatGPT can make us look a lot smarter

and a lot more efficient when it comes to writing messages.

In particular, when it comes to writing emails.

Here I've asked it to write an email

that encourages the potential client to reply to my message

and book a pet grooming appointment for their dog.

Let's see what it comes up with.

Now, what I love about this answer

is not only has it given me a subject line

and a professionally formatted email,

but even with giving it such little details

as a pet grooming business, look at all the language

look at all the descriptive words it's used

including the different breeds and sizes

well groomed and healthy pet basic grooming, spa grooming.

We know how important it is

for your pet and their environment.

It has taken limited knowledge

and produce something fantastic, which I can now massage

make some edits and fill in the blanks

and then be ready to go.

Think of how easy it will be to create an email sequence

either for your email newsletter or next up

for emails where you maybe don't deal

with those types of questions

or those types of answers on a regular basis.

In this case, I've told it to reply

to this email from a frustrated client

and encourage them to continue with our services.

Now, in this case, I've just given an example

but you can cut and paste any email that you receive

and put it after these instructions.

Let's see what it comes up with.

So here we have a complete email

which starts with a simple apology

and then asking to understand a little bit more

about what they have experienced.

And by the time we get to the end of the email

we are gently inviting them to try us one more time

so we can regain their trust.

Now, one of the great things about using ChatGPT

is that we can make additional modifications.

So if I don't typically respond to an email

in this level of detail, I can come down here and say,

now write it in less than 50 words.

So this time around, it's taken that entire email

and condensed it into just three sentences.

This might be a lot more appropriate

if I'm responding to someone via Google ratings

or maybe on a social media platform.

All of the key points are still there,

but in a much more condensed format.

So whether you need to expand, reduce, or change the tone

you can do so in just a few simple instructions.

Now, a third way to get the most out of ChatGPT

and to save a lot of time

is to summarize a lengthy article or meeting notes.

How often have you been sent a long document

and you need to preview it

or summarize it in just a few moments.

For example, here I've landed on an article

which seems to be a complete guide

to setting up a membership website,

and I can tell by the scroll bar on the right hand side

that this is indeed a very, very lengthy article.

But what if I just want to get the gist

of this article or just share some of the key points

with a potential client?

Well, all I need to do is give it some instructions

such as summarize this article in less than 200 words

and then paste in the link of that article.

Now, in just a few seconds,

it's going to scan and only pull out the key points

or the key ideas from this particular article.

In this example, it's taken thousands of words

and broken it down into four key paragraphs.

But what if I want something even a little more digestible?

Well, let's give it some additional instructions.

I'm going to tell it to now break it down

into four actionable steps, and in just a few seconds

I have the four key points listed in order

something that I can now share maybe in a presentation

or deliver as a part of a training.

This makes it so much more easy

to digest and to retain that information.

Of course, you may always want to go back

to the original article to find the details

and find out other pieces of information,

but this can be a fantastic way to summarize meeting notes,

articles or anything else that you come across.

And don't forget, if you're enjoying this video so far

and are wanting to learn more ways to save time

be sure to subscribe right here to the Simpletivity channel.

Next up, let's take a look

at how Simpletivity can actually solve

many of our technical challenges

including helping us with our software.

For example, many people ask me questions

about Gmail and other Google products,

and although I try to read every single comment

right here on the Simpletivity channel

I simply can't respond to every single question.

Well, let's see if ChatGPT can do a good job in my absence.

So in this example,

I've asked it to create a filter in Gmail

that will automatically move messages

from my inbox that are more than 30 days old

to a new label called Moved After 30.

And in just a few moments, it's given us a very easy

12 step process to follow/

Everything from where we need to click to find our filters

what exactly we need to enter into that search bar

and how to skip the inbox and apply the new label.

What about something else?

Maybe like a Spreadsheet or an Excel formula?

I don't know about you, but I often forget certain formulas

or how to structure them within a Spreadsheet.

In this case, I've asked it to create a combined sum

of two columns in Excel where the first column

is weighted 1.7 times more than the second column.

All I need to do is hit enter on my keyboard

and it's going to come up with that answer

in just a few seconds.

Often it will start with an opening paragraph

just briefly describing what it's going to do.

But what I especially like with its answer

is that it's going to explain what is happening

and how this function is working.

Now, I've got this Excel formula that I can simply copy

and paste and use to my liking

within my Excel Spreadsheet or Google Sheet.

Speaking of complex, no one likes to feel stupid.

So what if you struggle to understand a complicated topic?

Well, here within ChatGPT

we can use things such as explain to me like I'm five

or 10 or 20 or whatever age you think is appropriate

and then give it something that you don't fully understand.

In this case, I'm asking it a question about cryptocurrency.

No, I think it's done a very good job of explaining

this to a small child, but maybe I want to present this

and add a little more detail, but also a little more fun.

So what I've done is I've said

explain it to me like I'm 10

but use terms and analogies in the style of a Western movie.

Let's see what it comes up with.

And just like that, I've got this same basic description

but I've got everything else that I wanted.

Just like in the Wild West, people used to mine for gold.

Now people use computers to mine for Bitcoin.

So whatever you are looking for, this can be especially

helpful if you are sharing information

or wanting to make something a little more creative

for your audience or your team.

Next up, let's take a look at how we can create agreements

or contracts based on our needs.

Now, of course, there's a caveat here.

You should always rely on professional legal help

before issuing or using agreements and contracts

but this can be a great place to start

to flesh out the details of your agreement.

In this example, I've said, create a simple coaching

agreement where the client will receive

four coaching sessions for $995.

Now, what's so great about the results

is that not only does it include all of the details

including some additional ones,

such as my cancellation policy,

but it has formatted it in the right way.

It's got everything listed here, including the client's name

and what they will be referred to hereafter.

But even if we scroll down to the bottom,

it's even included a client's signature and date.

So this can be a great starting place,

especially if you're worried about forgetting something

as you're putting your agreements or contracts together.

Now, I've got one more great way

to get the most out of ChatGPT.

But just before I share that tip,

I'd love to hear from you

what are some of your favorite ChatGPT prompts?

Be sure to let me know

and share it with others in the comments down below.

Now, so far, we've talked mostly

about getting ChatGPT to generate new content for us

but perhaps one of the most powerful ways

to use this tool is to enhance our own,

make it better or maybe make it geared towards

a particular audience.

Think about all of your marketing material.

Think about your biography think about your website,

your email anything else that you use on a day-to-day basis.

How can you refine it

or gear it towards a particular audience?

In this case, I've said make the following more exciting

and geared towards busy professionals.

And all I've done is cut and paste some content

from my own website, and in just seconds

I certainly have a much more exciting description here

including a "Slay the Dragon" reference

in the opening sentence.

Of course, I may want to revise and change this

but think of the possibilities that this opens up.

And don't forget, you can continue to refine your prompts

so you can get closer to what you're looking for.

I'm going to take this same piece of text

but now I'm going to tell it make the reader fear

that they will miss out if they don't contact me today.

Of course, this can be a very powerful marketing tool.

It may not be relevant for everything that you're doing

or every product or service

but see how it can change things

and make it closer to what you're wanting.

And if you're wanting to save even more time

as a part of your day, be sure to watch this video next

where I show you a free Chrome extension

which just might change the way you work.