VIDEO E008 Form 4 Approved! Now What??

Summary

In episode eight of 'Solutions for the Firearm Industry' by Peterson Farms, host Dan discusses the process post-approval of ATF forms, particularly focusing on Form 4. He explains the notification process, the importance of whitelisting ATF emails to avoid spam, and the digital vs. physical stamp receipt. Dan outlines the primary action of transferring the firearm to the customer via a 4473 form, detailing the steps and highlighting the 'no NICS check required' box due to the NFA process. He also touches on the less common options of邮寄transfers under 18 USC 922c for remote customers and the possibility of withdrawing or resending a form if needed. The episode aims to guide FFL holders through compliance and efficient transaction processing.

Takeaways

• 🎯 This is the eighth episode of 'Solutions for the Firearm Industry' by Peterson Farms, focusing on post-approval actions for firearm-related forms.
• 📧 After form approval, an email from ATF with a PDF of the approval will be sent to both the FFL and the client, which should be whitelisted to avoid spam.
• 🖨 The approved form is a digital image for e-forms, unlike the physical stamp sent for paper submissions.
• 🔍 Two primary actions post-approval are discussed: conducting a 4473 transfer to the customer or utilizing the non-over-the-counter transaction provision for distant clients.
• 📝 For a standard transfer, a 4473 form must be filled out, with the buyer completing section two and the seller indicating no NICS check is needed due to the NFA process.
• 🚫 If the client is unable to collect the item, the form can be withdrawn and the stamp returned to inventory through eForms.
• 🏡 The non-over-the-counter transaction allows mailing the item directly to the customer's front door, following specific federal code provisions.
• 🔗 Silencer Central and Capital Armory are examples of businesses using the non-over-the-counter transaction process.
• 🔍 Federal code 18 USC 922c is key for understanding non-over-the-counter transactions, which should be reviewed for compliance.
• 🛒 Peterson Farms offers Cerberus Live Scan for efficient customer data management and Merlin Marlin for wholesale distribution search.

Q & A

What is the significance of episode number eight in the podcast series?

Episode number eight is considered a milestone because most podcasts don't get past seven episodes.

What should one do after receiving an approved form from ATF?

After receiving an approved form, one should either do a 4473 and transfer the firearm to the customer or, if the customer is distant, mail the item to their front door following federal code 18 USC 922c.

How does the notification process work for an approved form?

An email from ATF with the subject 'Application Status Change Notification' is sent to both the FFL and the client, containing a PDF of the approved form.

What should one do if they haven't whitelisted the ATF email address?

It is strongly suggested to whitelist the ATF email address to ensure the notification doesn't go to spam.

What is the process for transferring a firearm to a customer after receiving an approved form?

The process involves filling out a 4473 form with the firearm data, having the customer fill out section two with their demographics, and checking box 28 indicating no NICS check is required due to the NFA process.

Can a customer receive a firearm directly mailed to their home?

Yes, if the customer is in the same state as the FFL and is distant from the shop, the firearm can be mailed to their front door following the provision in federal code 18 USC 922c.

What should one do if the customer passes away, moves, or changes their mind after the form is approved?

One can withdraw the stamp inside eForms, revoke it, and put it back into inventory.

What is the role of the Chief Law Enforcement Officer (CLEO) in the non-over-the-counter transaction?

The CLEO must wait for 7 days to provide a notice of not to proceed; if no notice is received, the transfer can proceed, and the firearm can be mailed to the customer's front door.

What are some examples of companies that mail NFA items directly to customers' front doors?

Silencer Central and Capital Armory are examples of companies that mail NFA items directly to customers following the process outlined in 18 USC 922c.

What is Cerberus Live Scan and how does it benefit FFLs?

Cerberus Live Scan is a fingerprinting solution that allows FFLs to process a new customer and submit a form in about 30 minutes, with the added benefit of owning the data for potential revenue avenues.

Outlines

00:00

🔐 NFA Transfers and E-Form Approvals

Dan from Peterson Farms introduces episode eight of a podcast about solutions for the firearm industry. He discusses the process of obtaining an approved form for NFA (National Firearms Act) transfers. Once approved, an email from ATF with a digital stamp is sent to both the FFL (Federal Firearms Licensee) and the client. It's important to whitelist ATF's email to ensure timely notifications. The episode covers three main scenarios post-approval: conducting a standard 4473 transfer, utilizing the non-over-the-counter transaction provision for distant clients, and the rare case of withdrawing or revoking a stamp. The host encourages listeners to like, share, and subscribe to stay updated on industry insights.

05:01

📬 Mail-Order NFA Transfers and Legal Provisions

This segment delves into the specifics of mail-ordering NFA items, such as silencers, to clients' homes, which is permitted under certain conditions outlined in 18 USC 922c. The process involves filling out a 4473 form, marking it as a non-over-the-counter transaction, and obtaining a signed memo from the client along with a copy of their driver's license. After a 7-day waiting period for a 'no proceed' notice from the Chief Law Enforcement Officer (CLEO), the item can be mailed directly to the client. Companies like Silencer Central and Capital Armory operate under this provision. The host also mentions resources for further reading, including the ATF procedure 2013, and encourages listeners to review these to understand the legal framework.

10:01

👋 Conclusion and Contact Information

Dan concludes the podcast episode by thanking listeners for joining and reiterating the importance of liking and sharing the content. He provides a brief overview of Peterson Farms' offerings, including Cerberus Live Scan for fingerprinting solutions and Merlin Marlin, a distribution warehouse search tool. The episode wraps up with a reminder of the company's website and the products they distribute, emphasizing the efficiency and data ownership benefits of their services.

Keywords

💡Live Scan

Live Scan refers to a technology used for capturing and transmitting fingerprint images electronically. In the context of the video, it is a product offered by Peterson Farms, which is highlighted as a solution for the firearm industry. The system allows for efficient processing of customers, from initial data capture to form submission, within a short time frame. It is emphasized for its ability to help firearm dealers maintain compliance with regulations while streamlining their operations.

💡E-forms

E-forms, or electronic forms, are digital versions of traditional paper forms used to collect information. The video discusses the process of enrolling in e-forms for the firearm industry, which is crucial for submitting applications and managing transactions related to firearms. The script mentions that once a form is approved, an email notification is sent, indicating the importance of e-forms in the digital workflow of the industry.

💡ATF

The ATF, or Bureau of Alcohol, Tobacco, Firearms and Explosives, is a federal law enforcement organization within the United States Department of Justice. It is responsible for enforcing federal laws and regulations related to firearms and explosives. In the video, the ATF is mentioned in relation to the approval process of e-forms, where an email notification from '[email protected]' signifies the approval of a firearm-related application.

💡NFA

The NFA, or National Firearms Act, is a United States federal law that regulates the sale, possession, and transfer of certain firearms. The video discusses the NFA process, particularly in the context of transferring firearms, where a background check is conducted as part of the application process. The script also mentions that no additional NICS (National Instant Criminal Background Check System) check is required for NFA transactions, which is a key aspect of the regulatory framework.

💡Form 4

Form 4 is a document used by the ATF for the transfer and making of NFA firearms. In the video, it is mentioned that once approved, a digital image of the stamp is attached to the Form 4, which is then used for the transfer of the firearm to the customer. The script provides an example of a Form 4 for a 'Mercy Pluto,' illustrating the practical application of this form in the industry.

💡4473

The 4473 is a form used by Federal Firearms Licensees (FFLs) in the United States to facilitate the transfer of firearms. The video explains the process of filling out a 4473 after receiving an approved Form 4, which includes entering firearm data, customer demographics, and conducting a background check. The script specifies that for NFA transactions, a note is added to indicate that no NICS check is required, as it was already done during the NFA process.

💡Non-over-the-counter transaction

A non-over-the-counter transaction, as mentioned in the video, refers to a type of firearm transfer that does not require the buyer to physically appear at the seller's premises. The script discusses Federal code 18 USC 922(c), which allows for such transactions under certain conditions, such as when the buyer is in a remote location. This provision is used by companies like Silencer Central and Capital Armory to mail suppressors directly to customers' homes, following a specific process outlined in the law.

💡Cerberus

Cerberus, in the context of the video, is a brand of fingerprinting solutions offered by Peterson Farms. It is part of their product lineup aimed at the firearm industry, specifically designed to facilitate the processing of new customers and the submission of forms in a timely manner. The video emphasizes the efficiency and data ownership aspects of Cerberus, which allows dealers to maintain control over their customer data.

💡Merlin Marlin

Merlin Marlin is described in the video as a distribution warehouse search tool offered by Peterson Farms. It aggregates data from various sources, providing a single interface for dealers to search and order products from multiple distributors. The tool is highlighted for its ability to streamline the procurement process by consolidating information from different wholesalers, such as Hicks, Chattanooga, and others, into one platform.

💡Digital bound book

A digital bound book, as referenced in the video, is an electronic record-keeping system used by FFLs to document firearm transactions. The script explains that after a Form 4 is approved and a 4473 is completed, the transaction must be recorded in the bound book, whether it is a physical or digital version. This system is crucial for maintaining compliance with federal regulations and for tracking the sale and transfer of firearms.

Highlights

Introduction to the podcast and its focus on solutions for the firearm industry.

Milestone achievement of reaching episode number eight in the podcast series.

Discussion on the process of getting a Special Occupational Taxpayer (SOT) status.

Explanation of how to enroll into eForms and the types of submissions involved.

Details on how to submit a form and what to do once it's approved.

Notification process via email from ATF for approved forms.

Instructions on whitelisting the ATF email to avoid spam filters.

Description of the digital image of the stamp received in the email.

Options available after receiving an approved form, including transferring to a customer.

Procedure for conducting a transfer using a 4473 form and checking the appropriate box.

Option to mail the item directly to the customer's front door under certain conditions.

Legal provision under 18 USC 922c that allows for non-over-the-counter transactions.

Process for mailing a suppressor to a customer's front door following federal regulations.

Withdrawing or canceling a form in eForms if something goes wrong with the customer.

How to use Peterson Farms' products like Cerberus Live Scan for efficient fingerprinting solutions.

Introduction to Merlin Marlin, a distribution warehouse search tool that aggregates data.

Encouragement for listeners to like, share, and subscribe to the podcast on various platforms.

Transcripts

everybody this is Dan from Peterson

Farms cus Live Scan welcome back to the

next Edition to solutions for the

firearm industry this is episode number

eight which if I read someplace it's a

milestone uh most podcasts don't get

past seven so if you join us for the

first seven or so great if you're just

joining us check out those previous ones

we talk through how to get your so what

that process looks like how to enroll

into eforms appropriately what the

different type of submissions are what

the different typ type of uh transfere e

are Etc uh and then how to actually do a

form for submitt today we're going to

talk about what do you do once you have

that approved form forward um a couple

different things we can go about it and

we'll talk through those pieces but if

you like what you're seeing so far uh

and you enjoy or find some value to it

hit that like and share button uh tell

some other people about what's going on

here and what we're doing and share our

message with us with

that uh double tap on the like and share

piece so what's going to happen uh after

you do your form for you're going to get

an email from ATF it's going to be e

forms. notifications uh at atf.gov it's

going to say application status change

notification for your permit number your

application number and it's going to say

approved and it's going to have a PDF

attached to it this email is going to go

to both the FFL as well as the client so

whatever client email they have in there

they're going to get it to and there's

times where the client will call me uh

before I've had a chance to see my email

and say hey when can I come in and get

my stamp great um but it goes to both of

you so keep that in mind of what's going

on but this is what the email looks like

if you have not whitelisted uh that

email address I strongly suggest that

you do so it doesn't go to spam but

that's going to be your only

notification if you do an E form if you

paper mail it in uh then you'll get that

physical stamp back in the mail in that

you know half sheet size envelope um

with a cover letter on it and then the

actual physical stamp will be in that

envelope if you eform it it's going to

be a digital image and the PDF and you

can see on here the PDF is attached on

the bottom and then what that looks like

then when you open up the form 4 it's

got the digital image of the stamp on it

uh I've blurred out my customer contact

information but this is one we actually

got back yesterday for uh a mercy Pluto

bil nice 22 can by the way if you

haven't checked those out take a look at

them 2 oz is and per Pew research one of

the quietest cans on the market so um so

this is what the form four looks like

with an approval and a stamp on it and

you basically have two choices going

ahead here well three technically in

case something went really wrong but um

your first and probably primary choice

is going to be do a 4473 and transfer it

to the customer and I'll show you what

block you got to check there in a second

uh your second choice is if the customer

is in your customer in your States and

they are distance from your shop you

actually can mail it to them to their

front door similar to how a couple other

companies are doing it silencer Central

Capital Armory and I'll show you where

that provision is uh and if something

went wrong or happened to your customer

or they moved you can actually withdraw

the stamp inside a eforms and revoke it

and put it back in your inventory um the

second two are probably incredibly rare

or more rare the first one is what

you're going to do primarily so let's

talk through that one first

so your customer is going to come in and

you're going to fill out a 4473 much

like you do uh every other time for

every other firearm uh fill out section

one with the firearm data the quantity

of firearms being transferred I'll have

hand it to your customer and then they

would fill out section two with the

demographics they sign it grab their

driver's license ID put that on there

and then you're going to skip to page

three on the inside uh if you're doing

it on paper if you're doing it digitally

uh you do it here if you're doing it

through a bond book software

there should be a mechanism to say that

no NYX check is required because it's an

NFA transaction so you don't need to do

a NYX unless your state requires it but

most of them don't so you'd fill out

section one uh customer fills out

section two and then you they sign it uh

driver's license expiration Etc uh and

then on box 28 you simply check this

here that no NYX check is required

because a background check was done

during the NFA process you sign it date

it and then dispose of the item in your

bound book many digital bound books have

a mechanism to generate this

4473 with the Clause 4 box 28 associated

with it so you can handle that uh those

pieces all in that transaction there so

that's the easy part if you want to

pursue something and expand a little bit

of

business I'm going to point you

to this Federal code 18 USC 9

22c is the provision in the registry for

a non over-the-counter transaction

transfer this really is intended for

like rural Alaska rural Wyoming where

people to gun store is sometimes hours

away but it is actually in the federal

registry and it is allowed for us to

transfer I encourage you to look at it

and take a look and read it for yourself

but basically what it states is an 18 us

C 922c you can conduct a non overthe

counter transaction you fill out a 4473

with the firearm data just like you'd

always do you have to put on the top of

the 4473 that this is a non overthe

counter transaction per 18 USC 92

922c you would mail that or email that

to your customer they would complete

section two and sign it you get a copy

of the driver's license and then uh get

that back that 4473 back and then

there's a memo that has to be created uh

also signed by your customer and we send

that a copy of both of those to the Cleo

their Cleo in their uh County or their

city or you can do state patrol Etc but

their Cleo Waits 7 days if there is not

a notice of not to proceed then you can

simply mail that can to their front door

via the US Post Office that is exactly

or UPS that or any other the mailing

pack system um that is exactly how

silencer Central and capital Armory are

doing their business they have um they

have representations in every state uh

that allow it that allow silencers and

then what they're doing is they are

mailing those cans um and they're

following this exact process 18 USC uh

922 Charlie that is how they're doing uh

and getting them to the customer's front

door so encourage you to look at it

interpret it for yourself read it see

what you see uh if you are a cous user

this flowchart is inside of the

downloader and you can reference this on

how that works and I also have the 18

the federal code here and there's also a

ATF procedure uh 2013

d2s Appo to and clarify some pieces for

that too as

well so that's the second one the third

one uh we can talk about it will be

resending or withdrawing the form uh

once it is approved you can um you can

withdraw that form is something

something happened say customer passed

away customer moved out of state uh

customer changed their mind whatever uh

but you could go back into eforms and

you can withdraw and cancel that form

it's going to take about a week or so to

figure that and sort it out as to and

get it back into inventory but the

primary one you're going to do is once

you get this approved email you're going

to uh and have your form four you're

going to do box 28 on your

4473 and then simply dispose it in your

bound book whether it's physical bound

book or digital bound book uh dispose

that uh that firearm out of your bound

book uh if excuse me you also can do the

uh non overthe counter transaction or

mail a can piece where you can mail it

to your customer's front door uh that is

federal code 18 USC 922 Charlie so take

a look at that and review it uh on your

terms and make sure you understand it

and then the third option uh which is is

very rare would be to withdraw the form

and cancel it and resend it and get a

refund of it so that's pretty much it

for today's episode uh if you like what

we're doing uh come check it out

on um share and like it on Spotify we

also have up on YouTube and the videos

there and a couple other platforms are

pulling the RSS feed so like sh share

subscribe to that so we can uh expand

the reach of what's going on our website

is Peterson Farms USA that's our retail

as well as um our our FFL side of things

our main product is Cerberus Live Scan

it's a fingerprinting solution that

allows you to keep your data uh to

process a new customer in the door to a

submitted form for in about 30 minutes

and then U the biggest piece is that you

own that data and uh opens up some other

avenues for revenue and our other

product is Merlin Marlin is a

distribution warehouse Search tool that

Aggregates all the data onto one piece

of glass for you and this is the current

status um of it so if you're buying from

Hicks Chattanooga Davidson's gun

accessory GSL iron Valley Lipsy uh we

are also Distributing a couple brands of

silencers Mercy firearms and aclas uh

soon to be disavowed and we also have

access to American defense uh Orion is

another wholesaler rsr Sports sou and

xanders uh you can get all that data if

you have accounts there on one screen as

you search for stuff then eight or nine

of those you can actually order from

right now as well from inside the

software so so again thanks for joining

us on this episode of

in this episode of solutions for the

firearm

industry uh my name is Dan uh cver Live

Scan Peterson Farms and again check us

out like and share and thank you for

joining us