VIDEO E006 - eForm 4 submittal - Manual and w/ Cerberus LiveScan

Summary

In this episode of 'Solutions for the Firearm Industry', host Dan provides a detailed walkthrough on submitting ATF eForms, specifically focusing on Form 4 for transferring firearms to non-licensees. He discusses the process of setting up an FFL account, registering clients, and navigating the eForms website. Dan covers various transfer types and emphasizes the importance of accurate data entry, especially for NFA items. He also demonstrates how to use the Cerberus Live Scan software to streamline the eForm submission process, highlighting its auto-fill features and efficiency in handling customer data, fingerprints, and trust documents.

Takeaways

• 🔐 Dan provides a detailed tutorial on using the eForms website for firearm industry transactions, specifically focusing on the Form 4 process.
• 🔑 The importance of using a secure password manager like Keeper is emphasized for managing sensitive account information.
• 📈 Transfer speeds for Form 4 applications have improved, with individual transfers potentially being processed within 2-3 days for instant NICS check returns.
• 📑 There is no Brady Bill waiting period for NFA items, unlike traditional firearm purchases, which can affect processing times.
• 🏢 The tutorial covers how to input transfer information, including selecting the type of transfer (individual, trust, corporation) and entering relevant details.
• 📍 The significance of accurate ZIP code and city name matching for validation purposes within the eForms system is highlighted.
• 🖼️ Instructions are given on how to properly take and upload passport-style photos, as well as how to handle electronic fingerprint (EFT) uploads.
• 💳 Dan recommends that the shop pays for the Form 4 transfer stamp to streamline the process and manage refunds more efficiently.
• 🔗 The necessity of double-checking all entered data for accuracy before submission is stressed to avoid delays or rejections by the ATF.
• ✍️ The video demonstrates the use of Cerberus Live Scan's eForm Auto Filler to automate and expedite the Form 4 submission process.

Q & A

What is the main topic of the video?

The main topic of the video is a tutorial on how to submit a Form 4 for a firearm transfer through the eForms website for the firearm industry.

What is the purpose of a Form 4 in the context of the video?

A Form 4 is used to transfer a firearm to a non-licensee, which is a key process discussed in the video for the firearm industry.

What does the speaker recommend for storing passwords securely?

The speaker recommends using a password management program called Keeper for secure and simple password storage.

Why is the transfer speed for an individual faster than a trust?

The transfer speed for an individual is faster because as of June 20th, when the video was recorded, individual returns can be as quick as 2-3 days if they are an instant NICS check type person, whereas there is no Brady Bill timeline for NFA items, which can result in longer processing times.

What is the significance of the zip code and city matching in the Form 4 process?

The zip code and city must match to ensure that the information on the Form 4 ties out and matches the customer's eForms profile for validation purposes.

What is an RPQ and why is it important for the Form 4 process?

An RPQ, or Responsible Person Questionnaire, is a form that must be filled out for each responsible person or active trustee per firearm. It is important because it contains necessary information about the responsible person and is required for the Form 4 submission.

Why might the speaker recommend that the shop pays for the Form 4 stamp fee?

The speaker recommends that the shop pays for the Form 4 stamp fee for speed and customer service reasons. It speeds up the transaction, and if there is an error or denial, the refund comes back to the shop's card rather than dealing with customer reimbursement.

What is the significance of the internal control number in the Form 4 process?

The internal control number is significant because it helps the FFL (Federal Firearms Licensee) organize their records. It can be a sale number, brand, model, or any identifier that is meaningful to the FFL and will appear on all correspondence from the ATF.

What is the role of the 'Cerberus' software mentioned in the video?

The 'Cerberus' software is used to automate and simplify the Form 4 submission process. It can autofill data, manage customer information, and streamline the eForms submission, reducing the time and effort required compared to manual entry.

How does the speaker demonstrate the efficiency of using 'Cerberus' for Form 4 submissions?

The speaker demonstrates the efficiency of 'Cerberus' by comparing the manual submission process, which took about 15 minutes, to the automated process using 'Cerberus', which takes approximately 3 minutes, showcasing a significant time saving.