Maintenance Management Overview

Summary

The video script emphasizes the importance of scheduling maintenance work weekly and documenting it to improve operational efficiency. It highlights the need for better parts management, including predictive usage, cost control, and consignment stock for frequently replenished items. Effective communication between the supply chain and maintenance teams, along with labor utilization and resource planning, are key to reducing downtime and enhancing production and safety.

Takeaways

• 📅 Regularly scheduled maintenance work is essential and should be planned on a weekly basis.
• 📝 A documented work schedule is produced each week, which is a best practice for maintenance planning.
• 🔍 The work schedule is developed by identifying all authorized and uncompleted maintenance orders, as well as predictive and preventative maintenance work due within the next four scheduling periods.
• 💰 Good planning helps improve parts management and control the cost of spare parts, including safety spares, critical spares, and on-demand orders.
• 🔑 Better parts usage predictions are needed to manage the warehousing costs and to understand the cost implications of not having a part when needed.
• 🚫 Identifying opportunities for consignment stock can improve parts availability for frequently depleted and replenished small parts, which may not be cost-effective to track in detail.
• 🗣️ Improving communication between the supply chain and maintenance departments through documentation and history of issues can lead to better collaboration and problem-solving.
• 🤝 Weekly meetings between the supply chain and maintenance teams can help align goals and improve communication for a more efficient operation.
• 👷‍♂️ Good planning also helps control labor costs by ensuring labor utilization is optimized and workers are not idle due to waiting for parts.
• 🛠️ Streamlining labor and equipment constraints, such as missing or wrong equipment, can enhance the efficiency of maintenance operations.
• 🔮 Future forecasting based on schedules and planning allows for better resource allocation, ensuring the right number of people with the necessary skills are available for upcoming tasks.

Q & A

What is the primary purpose of scheduling maintenance work on a weekly basis?

The primary purpose is to ensure that maintenance tasks are planned and documented, which helps in following best practices and improving overall work efficiency.

How is a work schedule developed according to the script?

A work schedule is developed by identifying all authorized and uncompleted maintenance orders, predictive and preventative maintenance work due within the next four scheduling periods, and budgeted major work.

What is the relationship between good planning and parts management?

Good planning helps improve parts management by ensuring better scheduling and control over the cost of spare parts, whether they are safety spares, critical spares, or ordered on demand.

Why is it important to have better parts usage predictions?

Better parts usage predictions are important for controlling the cost of spare parts and for identifying opportunities for consignment stock, which can lead to cost savings and improved parts availability.

What is the significance of identifying opportunities for consignment stock?

Identifying opportunities for consignment stock is significant because it allows for the efficient management of small parts that are frequently depleted and replenished, without the need for detailed tracking, which may not be cost-effective.

How can communication between the supply chain and maintenance departments be improved?

Communication can be improved by documenting and maintaining a history of issues, having weekly meetings between the supply chain and maintenance departments, and aligning goals to ensure the site runs smoothly and production is maintained.

What is the role of labor utilization in maintenance work?

Labor utilization is crucial in maintenance work to ensure that workers are not idle due to waiting for parts or equipment, thereby streamlining labor constraints and avoiding productivity losses.

How can good planning help in controlling labor costs?

Good planning helps in controlling labor costs by ensuring that labor requirements are well-forecasted and organized, preventing idle time and optimizing the use of available workforce.

What is the importance of resource planning in maintenance scheduling?

Resource planning is important as it allows for the efficient utilization of available equipment and the better organization and scheduling of maintenance tasks, which can prevent equipment blockages and improve overall maintenance efficiency.

How does the script suggest improving parts availability?

The script suggests improving parts availability by enhancing communication between the supply chain and maintenance, using documented history of issues to inform improvements, and considering consignment stock for frequently used parts.

What is the impact of not having a required part when equipment breaks down?

Not having a required part when equipment breaks down can lead to production losses, increased downtime, and potential safety risks, emphasizing the importance of effective parts management and planning.

Outlines

00:00

🛠️ Maintenance Planning and Scheduling

This paragraph discusses the importance of scheduling maintenance work on a weekly basis and producing a documented work schedule. It emphasizes the development of best practices through identifying authorized and uncompleted maintenance orders, predictive preventative maintenance work, and budgeted major work. The paragraph also highlights the role of good planning in improving parts management, controlling the cost of spare parts, and making better usage predictions. It touches on the concepts of safety spares, critical spares, and on-demand ordering, as well as the cost implications of not having parts when needed. The script suggests identifying opportunities for consignment stock to improve parts availability and mentions the benefits of improved communication between the supply chain and maintenance departments, including regular meetings to align goals and keep production running smoothly.

Keywords

💡Maintenance Work

Maintenance work refers to the activities performed to keep equipment, systems, or structures in good condition by providing preventive and corrective services. In the context of the video, maintenance work is planned and scheduled weekly, emphasizing the importance of regular upkeep to prevent breakdowns and ensure operational efficiency.

💡Work Schedule

A work schedule is a documented plan that outlines tasks, activities, and their timings. The script mentions that a work schedule is produced each week, highlighting the need for organized planning to manage maintenance activities effectively.

💡Best Practices

Best practices are methods or techniques that have been proven to be most effective in particular areas. The video discusses developing a work schedule through best practices, which implies adopting industry-recognized standards to improve maintenance planning and execution.

💡Predictive Preventative Maintenance

Predictive preventative maintenance is a proactive approach to maintenance that involves analyzing data to predict when equipment might fail and performing maintenance before that happens. The script suggests that this approach is part of the four scheduling periods planning, aiming to reduce downtime and maintenance costs.

💡Budgeted Major Work

Budgeted major work refers to significant maintenance tasks that are planned and allocated a budget in advance. The script indicates that good planning helps in managing such major works, ensuring that resources are allocated efficiently and maintenance is performed within budget constraints.

💡Parts Management

Parts management involves the process of acquiring, storing, and distributing spare parts. The video emphasizes the need for improved parts management to better plan and schedule maintenance, which includes controlling the cost of spare parts and predicting usage more accurately.

💡Spare Parts

Spare parts are additional components kept on hand to replace worn or broken parts in machinery or equipment. The script discusses the importance of managing spare parts effectively, including safety spares, critical spares, and order-on-demand parts, to minimize downtime and production losses.

💡Consignment Stock

Consignment stock is inventory that is supplied by a vendor and stored at the customer's premises but remains the property of the vendor until used or sold. The video script suggests identifying opportunities for consignment stock to improve parts availability without the need for detailed tracking, which can be cost-effective for frequently used parts.

💡Communication

Communication in this context refers to the exchange of information between different departments or teams, such as supply chain and maintenance. The script highlights the importance of improving communication to address issues like missing or wrong parts, and suggests weekly meetings as a way to align goals and improve operational efficiency.

💡Labor Utilization

Labor utilization is the measure of how effectively a workforce is employed. The video discusses the impact of good planning on labor costs, emphasizing the need to avoid idle time for workers due to waiting for parts or equipment, and to streamline labor constraints for optimal productivity.

💡Resource Planning

Resource planning is the process of forecasting and allocating the resources needed to achieve organizational goals. The script mentions that good planning helps in better resource planning, allowing for the efficient use of equipment and the organization of labor and other resources based on future maintenance schedules.

Highlights

Scheduling maintenance work on a weekly basis is a best practice.

A documented work schedule is produced each week for maintenance planning.

Good planning improves parts management and helps with better scheduling.

Better parts usage predictions are needed to control the cost of spare parts.

Identifying opportunities for consignment stock can improve parts availability and reduce costs.

Improving communication between the supply chain and maintenance is crucial for better planning.

Weekly meetings between the supply chain and maintenance teams can enhance collaboration.

Documenting and having a history of maintenance issues helps in communicating with the supply chain for improvements.

Good planning helps control labor costs and labor utilization to avoid idle time.

Streamlining labor constraints and avoiding missing equipment is essential for efficient maintenance.

Future forecasting of labor requirements based on schedules and planning is important for resource allocation.

Utilizing equipment more efficiently through better resource planning is key to optimizing maintenance.

Predictive and preventative maintenance work should be identified and scheduled within the next four periods.

Budgeted major work is an important aspect of maintenance planning.

The cost of not having a part when needed can lead to significant production losses.

Safety spares, critical spares, and order-on-demand strategies need to be managed effectively.

Small parts that are frequently depleted may not require detailed tracking for cost-effective management.

Maintaining a well-organized and planned schedule helps in better resource allocation and equipment utilization.

Transcripts

[Music]

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so scheduling maintenance work that is

planned and scheduled on a weekly basis

and a documented work schedule is

produced each week so that that's best

practices work schedule is developed

through identifying that all the

authorized and uncompleted maintenance

orders all predictive preventative

maintenance work due within the next

four scheduling periods and budgeted

major work good planning will help

improve parts management and parts

management improvements will help better

planning and scheduling so we need

better parts usage predictions to

control control the cost of spare parts

basically they whether you have them as

safety spares critical spares or order

on demand

how much warehousing costs can you save

and what's the cost of not having a part

when things break down and you lose

production identifying opportunities for

consignment stock you have small parts

that are frequently de plena SH and

replenished need replenishment you don't

necessarily want to track the details

this is not cost effective then maybe

that could be consignment improving

parts availability improving

communication between supply chain and

maintenance the more you document and

have history of issues with dad delays

for maintenance in terms of missing the

parts or wrong parts the more

information or data you have the more

you can communicate the supply chain to

have improvements weekly meetings with

supply chain between supply chain and

medians can help also with the

communication so you're working on the

same the same goals in line to keep them

the site running to make keep production

and safety good planning would also help

control labor costs labor utilization so

you don't have people sitting around

idle when because they're waiting for

parts they're the wrong

so everything is is Welsh

well streamlined labour constraints

things that will block labor missing the

missing equipment so on labor

requirements in the few can do future

forecasting when you look at your plan

in the future you know how many

different people you will need different

trades and and whether you need to

contract some out or basically based on

on schedules how and planning you can

know what your requirements are and

better organized and planned and

scheduled for that better resource

planning so you utilize the equipment

that you have more efficiently

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