Day 7 - Hire! And Set Expectations

Summary

This video script from the 'One Video a Day' challenge guides viewers through the process of hiring a virtual assistant. It covers reviewing tasks, identifying potential candidates, conducting interviews, and assessing skills. On day seven, the focus is on hiring the chosen candidate, sending a formal job offer, establishing terms, and setting expectations for communication, work hours, and daily reporting. The script emphasizes the importance of clear communication and support to build a successful working relationship.

Takeaways

• 📅 On Day 7 of the One Video a Day Challenge, the focus is on hiring a virtual assistant (VA) and getting them started with their first task.
• 📝 Participants are encouraged to review the tasks they've identified on Day 1 that they can delegate to a VA, ensuring they have a specific task in mind to assign.
• 🔎 Day 2 involved researching online job platforms and posting a job for Filipino VAs to apply, with an emphasis on understanding the available skill sets.
• 🤝 Days 3 to 5 were dedicated to interviewing candidates, assessing their communication speed, attention to detail, personality, consistency, and any red flags.
• 📝 Day 6 focused on assigning a test task to evaluate candidates' skills and work compatibility.
• 💼 Today's task is to send a formal email to the chosen candidate with the job offer, including terms such as work hours, salary, and payment frequency.
• 💰 The starting salary can be lower than the long-term rate, with an expectation to adjust it after an initial period, considering the exchange rate.
• 📆 Discussing paid time off and understanding the significance of holidays in the Philippines is crucial for setting work expectations.
• 📝 Establishing a daily reporting system is key for maintaining communication and ensuring the VA's accountability and progress tracking.
• 🤗 Creating an open line of communication for the VA to seek help when stuck is vital to prevent them from disappearing and to foster a supportive work environment.
• 📈 The first task assigned to the VA should be a manageable part of a larger process to gauge the working relationship and build trust.

Q & A

What is the purpose of the 'One Video a Day Challenge' mentioned in the script?

The 'One Video a Day Challenge' is a seven-day challenge designed to guide individuals through the process of hiring a virtual assistant (VA), ultimately aiming to change their life by delegating tasks and freeing up their time.

On day one of the challenge, what task should participants identify?

Participants should identify a task in their business that they know how to do well and have the confidence to teach someone else, with the goal of delegating this task to a VA.

What is the significance of reviewing online job platforms and resumes on day two of the challenge?

Reviewing online job platforms and resumes helps participants understand the skill sets and talents available in the job market, which is crucial for posting a job and attracting potential VA candidates.

What are the five characteristics that should be evaluated during the interview process with potential candidates?

The five characteristics to evaluate are speed of communication, attention to detail, personality, consistency, and any red flags that may indicate potential issues.

Why is it suggested to conduct a test task during the hiring process?

A test task helps assess the skills of the candidates and how well they work with the employer, providing a practical evaluation beyond theoretical questions and discussions.

What is the recommended starting salary for a Filipino VA, and why might it be set lower initially?

The starting salary can be slightly lower than the long-term intended pay, to allow for adjustment and performance evaluation. It's also suggested to set the salary in U.S. dollars, as most Filipino workers prefer it for ease of comparison.

Why is it advised to pay VAs weekly for the first two months?

Paying weekly for the first two months helps build trust, as Filipino workers may be concerned about completing work without receiving timely payment. After this period, the payment frequency can be adjusted to bi-weekly or monthly.

What is the importance of setting expectations for daily reporting in the working relationship with a VA?

Daily reporting is critical for maintaining communication and ensuring that the VA is accountable for their work. It also allows the employer to stay informed and provide assistance when needed.

Why should an employer avoid prepayment for work or equipment requested by a VA?

Prepayment requests can be a sign of a scam, especially early in the relationship. Legitimate VAs will not ask for advances or equipment funding at the outset of their employment.

What is the recommended approach for handling holidays and time off in the Philippines?

Employers should be aware of the numerous holidays in the Philippines and set expectations for work during these times. Offering flexibility with time off and not docking pay can help build trust and loyalty.

What should be included in the first task email to a newly hired VA, and why is it important?

The first task email should include a detailed description of the task, instructions, expectations for reporting back, and an offer of help if they get stuck. This approach is important for setting the foundation of a successful working relationship and ensuring the VA feels supported.