Manajemen Alat dan Bahan - Administrasi Logistik

Summary

This video provides an in-depth explanation of logistics administration in managing tools and materials. It covers key tasks such as creating purchase orders, managing stock data, and calculating inventory levels to avoid overstocking or shortages. The importance of supplier negotiations is highlighted, with examples of price offers and comparisons to ensure cost-effective purchasing. Students are tasked with researching suppliers for specific equipment, comparing prices, and selecting the best option. This educational content is essential for understanding logistics processes in business management and supply chain operations.

Takeaways

• 😀 Logistics administration involves organizing, managing, and overseeing inventory and supplies to ensure efficient operations and prevent waste.
• 😀 Purchase orders (PO) are essential for managing stock levels, created when inventory reaches a minimum threshold or runs out.
• 😀 Pre-ordering or opening a PO before production helps sellers gauge demand and avoid overproduction, as seen in the example of online businesses selling cakes and snacks.
• 😀 Accurate stock monitoring involves tracking the frequency of goods entering and leaving, and maintaining up-to-date records through stock cards and computerized systems.
• 😀 The minimum and maximum stock levels must be calculated using formulas that consider usage rates and warehouse capacity to avoid shortages or overstocking.
• 😀 Example formulas for minimum stock: Average usage multiplied by lead time, plus safety stock, ensures timely replenishment.
• 😀 The maximum stock level is determined by available warehouse space, with excess stock being difficult to manage or control.
• 😀 Supplier negotiation involves contacting multiple suppliers for price quotations and comparing factors such as price, quality, and delivery time.
• 😀 If a supplier’s terms are not favorable (e.g., high price, long delivery time, or poor quality), logistics teams may choose to find an alternative supplier.
• 😀 The process of requesting and receiving price quotes from suppliers involves sending formal purchase order requests and reviewing the terms before finalizing the purchase.
• 😀 Students and professionals must understand how to source supplies from multiple suppliers, compare them, and make informed purchasing decisions, as demonstrated in the task to research suppliers for specific laboratory equipment.

Q & A

What is logistics administration?

Logistics administration refers to the organizational and management processes involved in the transportation, storage, and handling of materials and goods within a company. It includes tasks such as order placement, inventory management, and supplier coordination.

What are the different types of data used in logistics administration?

The types of data used in logistics administration are: physical data (actual goods in the warehouse), card data (recorded on physical cards or documents), and computer data (digital records maintained using software for up-to-date tracking).

What is the purpose of a purchase order (PO)?

A purchase order (PO) is used to request the purchase of goods. It is created when stock levels fall below a minimum threshold or when goods are completely out of stock, ensuring that inventory is replenished accordingly.

What is the difference between stock and non-stock purchase orders?

A stock purchase order is placed when the inventory level drops below the minimum threshold, requiring replenishment. A non-stock purchase order is made when the item is out of stock completely and needs to be ordered from scratch.

How does the 'purchase order' process work in online shopping?

In online shopping, a seller often opens a purchase order (PO) to gauge demand before making a product. The PO helps the seller understand how many units to produce or order based on customer interest, avoiding overproduction or stockouts.

What are minimum and maximum stock levels, and how are they determined?

Minimum stock levels are the lowest acceptable quantity of an item that triggers the need for a new purchase order, based on average usage and lead time. Maximum stock levels are set based on warehouse capacity and to prevent overstocking, ensuring efficient inventory control.

What role does inventory management play in logistics?

Inventory management is crucial in logistics because it ensures that goods are available when needed without overstocking. It involves tracking stock levels, calculating minimum and maximum quantities, and ensuring the efficient flow of materials.

Why is supplier engagement important in logistics administration?

Supplier engagement is important because it helps secure the best deals for goods. By obtaining price quotations from multiple suppliers, companies can compare prices, quality, and delivery terms, ensuring cost-efficiency and timely procurement.

What factors should be considered when selecting a supplier?

When selecting a supplier, factors to consider include price, quality of goods, delivery time, customer service, and reliability. These factors ensure that the procurement process is efficient and meets the company’s needs.

What is the process for comparing suppliers and making a purchase decision?

To compare suppliers, a company collects at least three price quotations. These quotations are analyzed based on factors such as cost, quality, and delivery. The supplier offering the best value is then selected, and a purchase order is placed to proceed with the transaction.