Microsoft Word 2010 - Basic User Guide - Lesson One - An Introduction
Summary
TLDRIn this tutorial, Emily introduces Microsoft Word 2010, guiding viewers through its interface. She explains the ribbon's tabs and buttons, the quick access toolbar for shortcuts, and the backstage view for document management. Emily demonstrates creating, saving, and opening documents, and discusses templates for various projects. She also covers opening documents in different modes and saving files as read-only to prevent edits, providing a comprehensive overview of Word 2010's basic functions.
Takeaways
- 🔑 Microsoft Word 2010 is the latest version of Microsoft's word processing program.
- 📖 The Ribbon is the control center of Word 2010, featuring various tabs and buttons for different functions.
- 🔍 Users can navigate through different tabs such as Insert, Page Layout, and References to access specific features.
- 🛠️ The Quick Access Toolbar at the top provides shortcuts to frequently used commands like Save, Undo, and Redo.
- 📄 The Backstage view is accessed by clicking the File tab and offers document management options like Save, Open, and Print.
- 📝 Creating a new document can be done through the Backstage view, with options for a blank document or using pre-made templates.
- 💾 Saving a document involves specifying a location, naming the file, and choosing the file type, such as Word Document or PDF.
- 🔍 Opening a document can be done through the Recent documents list or by navigating to the file location in the Open tab.
- 🔒 The Read-only option allows users to share documents without allowing others to make changes.
- 📊 The tutorial provides a comprehensive introduction to Word 2010, covering navigation, creation, saving, and opening documents.
Q & A
What is the main focus of the video tutorial series featuring Microsoft Word 2010?
-The main focus of the video tutorial series is to provide an introductory overview of Microsoft Word 2010, including navigation of different tabs, toolbars, and ribbons, as well as creating, saving, and opening documents.
What is the ribbon in Microsoft Word 2010 and what is its purpose?
-The ribbon in Microsoft Word 2010 is a thick toolbar located at the top of the application window. It serves as the control center, housing different tabs such as Insert, Page Layout, and References. Each tab contains specific buttons and controls related to its function, allowing users to access various features and commands.
How can users customize the Quick Access Toolbar in Microsoft Word 2010?
-Users can customize the Quick Access Toolbar by clicking the down arrow at the end of the toolbar. This reveals a list of commands that can be added to the toolbar for quick access. To add a command, users can select it and click 'OK'. If they wish to remove a command, they can uncheck it from the list.
What is the Backstage view in Microsoft Word 2010 and how is it accessed?
-The Backstage view in Microsoft Word 2010 is accessed by clicking the blue 'File' tab. It provides document management options such as saving, opening, printing, and accessing recent documents, as well as creating new documents.
How do you create a new document in Microsoft Word 2010?
-To create a new document in Microsoft Word 2010, users go to the Backstage view by clicking the 'File' tab and then select 'New'. They can choose from a blank document or various templates available locally or from Office.com.
What are the different ways to save a document in Microsoft Word 2010?
-In Microsoft Word 2010, users can save a document by going to the Backstage view and clicking 'Save'. They can choose the location, name, and file type for their document, such as a Word document, PDF, or web page.
How can you open a recent document in Microsoft Word 2010?
-To open a recent document in Microsoft Word 2010, users can go to the Backstage view and click 'Recent'. This will display a list of recently worked-on documents, which can be opened by clicking on them.
What is the purpose of the 'Pin' feature in the recent documents list?
-The 'Pin' feature in the recent documents list allows users to ensure that a specific document always appears in the recent documents list, even if it hasn't been recently accessed. This is useful for frequently used documents that users want to have easy access to.
How do you open a document in different modes in Microsoft Word 2010?
-Users can open a document in different modes by clicking the arrow next to the 'Open' button in the Open dialog box. Options include opening as read-only, opening a copy, opening in protected view, and opening and repairing if the file is corrupted.
What is the purpose of saving a document as a read-only file in Microsoft Word 2010?
-Saving a document as a read-only file in Microsoft Word 2010 ensures that others can view the document but cannot make any changes to it. This is useful when sharing documents with others who should only have access to read the content.
Outlines
🖥️ Introduction to Microsoft Word 2010
Emily introduces a tutorial series on Microsoft Word 2010. She explains that this lesson will serve as an overview of the software, focusing on navigation through tabs, toolbars, and ribbons. The ribbon, which is a toolbar at the top, contains various tabs like Insert and Page Layout, each with its own set of buttons and controls. Emily mentions that future lessons will delve into the functions of these tabs and controls. She also introduces the Quick Access Toolbar, which provides shortcuts to frequently used commands like Save, Undo, and Redo. Users can customize this toolbar by adding more commands. The Backstage view, accessed by clicking the file tab, contains document options such as Save As, Open, and New. Emily demonstrates creating a new blank document and exploring available templates, including those available online via Office.com.
💾 Saving and Opening Documents in Word 2010
Emily continues the tutorial by explaining how to save documents in Word 2010. She directs users to the Backstage view and the Save option, where they can choose a location, name the file, and select a file type such as Word Document, PDF, or Web Page. She also covers the Save As feature, which allows changing the file's location, name, and type. For opening documents, Emily discusses the Recent and Open options in the Backstage view. Recent shows documents that have been recently worked on, and users can pin documents to keep them easily accessible. The Open option allows users to search for documents by location. Emily also introduces different views for easier navigation, such as List, Small Icons, and Tiles. Additionally, she mentions special modes for opening documents, like Read-only, where edits cannot be made, and Protected View, which is useful for opening untrusted documents.
🔖 Saving Documents as Read-Only Files
In the final part of the tutorial, Emily quickly covers how to save a document as a Read-Only file to prevent others from making changes. She instructs users to go to the Backstage view, select Save As, find the document, right-click, and choose properties. In the properties, users can select the Read-Only option to save the document in a way that it can be viewed but not edited. Emily concludes the introductory tutorial, expressing hope that viewers found it helpful, and encourages them to return for more Word 2010 topics.
Mindmap
Keywords
💡Ribbon
💡Tabs
💡Quick Access Toolbar
💡Backstage View
💡Save As
💡Templates
💡Document Views
💡Recent Documents
💡Protected View
💡Read-Only Mode
Highlights
Introduction to Microsoft Word 2010 as the latest version of Microsoft's word processing program.
Overview of navigating different tabs, toolbars, and ribbons in Word 2010.
Explanation of the Ribbon as the control center with various tabs for different functions.
Demonstration of how to switch between different tabs to access various buttons and controls.
Introduction to the Quick Access Toolbar for shortcuts to frequently used commands.
Tutorial on customizing the Quick Access Toolbar by adding or removing commands.
Introduction to the Backstage view for document options like save, open, and print.
Guide on creating a new document and choosing from various templates.
Explanation of the two types of templates: locally saved and Office.com templates.
Tutorial on saving a document with options to choose file location, name, and type.
How to open a document using the recent documents list or the open tab.
Details on pinning documents to always appear in the recent documents list.
Different viewing options in the open dialog box to facilitate document search.
Special mode open options like read-only, as a copy, and protected view.
Tip on quickly returning to the document from the Backstage view by clicking the Home tab.
Guide on saving a document as a read-only file to prevent changes by others.
Conclusion of the Word 2010 introductory tutorial with a prompt to check back for more topics.
Transcripts
hello everyone my name is Emily and
today we will be starting a new video
tutorial series featuring Microsoft Word
2010 Word 2010 is the latest version of
Microsoft's popular word processing
program this lesson is an introductory
overview of Word 2010 I'll be showing
you how to find your way around the
different tabs toolbars and ribbons
we'll be working with various views and
I will show you how to create save and
open documents okay let's get started so
the first thing I want to show you is
this thick toolbar that's full of
buttons and um different tabs up here at
the top and this thick toolbar is called
our
ribbon and what the ribbon is it's it's
um basically our control center so the
first thing you'll notice about the
ribbon is that it has all these
different tabs you have your insert tab
your page layout tab
references um Etc and you'll notice that
when you click the different tabs um it
changes all your different buttons and
controls on your Ribbon
and we're going to get into the function
of all the different tabs and the
various buttons and controls in later
lessons so for right now you just need
to understand a little bit about the
navigation and the fact that these
different tabs do have all of their own
buttons and functions under them and
that's and by clicking around that's how
you get to see all these different
functions um so like I said we'll get
into all the details later but right now
you just need to understand kind of how
you surf around a a little bit the next
thing that we really want to show you is
what we call our quick access toolbar
and it's at the very top and it's
basically like your little shortcut area
so um when anything that you want to
have access to very quickly you can put
onto your quick access toolbar um when
you start you already have um save undo
and redo loaded onto your quick access
toolbar but if if you have something
that you use a lot that you want to add
on to it um you can do that by clicking
this little down arrow and you'll notice
that you have um different commands in
here so uh spelling and grammar um
actually you have pretty much any
setting that you use a lot you can put
on your quick access toolbar um you know
if you use text box a lot you could put
them on um and just add it there click
okay um and then you see it just pops
right up
so should you um want to add spelling
and grammar you can just click it there
it pops right up on your quick access
toolbar now should you decide that you
don't like spelling and grammar on your
quick access toolbar all you need to do
is go down here and unselect it and then
it disappears from your toolbar so it's
pretty
self-explanatory but like I said it's a
very nice shortcut for you to use so
that way you don't have to go through
your Ribbon to search something out if
you use it all the time
next let's talk about what's called The
Backstage view so if you click on this
blue file
tab that will pull up the backstage view
for you and what the backstage view
really is is it's um your document
options so as you'll see um it's your
save your save as your open your recent
documents new um print Etc so the first
area that we're going to delve into is
new and this is where you go to create a
new document um the document that you'll
the document setting that you'll use
most often is probably blank document
and this will just be uh what you click
to create a blank document and if you
come over here and click create it'll
pull it up right for you um another
thing that's really great about this
area is all the templates that you can
choose from so if you have a special
project that you're doing um but you're
not quite sure how to set it up
Microsoft Word might have a template
already created that you could use to do
it easily for you um they have calendars
they have business cards Flyers really
anything that you can think of they
probably have a template already created
for you so there's two kinds of
templates that Microsoft has for you um
they have your templates that are saved
locally which are right up here and all
you would do is Click whatever you want
uh what area you want and um come down
and search for what you need and you can
click it and you'll just click the
create button and it'll pop right up
just like a blank document did um or
your other option is if you have access
to the internet you can come down here
and these are your office.com templates
and there's just a little bit more wide
variety down here and so it's the same
thing you would just click search for
what you need and click the download
button and it'll pop right up um for our
purposes right now we're just going to
create a regular old blank document so
all you need to do is Click create and
it'll pull right up for
you all right so now we've created our
document the next thing that we want to
do is save it so again we'll go back
into the backstage view so you'll just
click the blue file button and then this
time we're going to go to save so just
click save and up will pop this window
and this will be where you figure out
where you want to save your file at so
as you can see on the side um these are
the different locations where you could
save it so you could save it to your
desktop you could save it to your
documents Library uh your downloads
really wherever you need to save this
file up so for me right now I'm going to
save it to my desktop and the next step
that you want to do is you want to name
your file so I'm going to name mine
document
sample and then um you also can choose
what kind of file you want to save it as
so there's this drop down menu and you
can choose between a Word document which
is kind of your um default setting in
word or maybe you need to make it a PDF
or a web page really whatever
um would fit your needs so for us we're
going to save it as a Word
document and save as is the feature
where you can change the location that
your file is being saved you can change
the name of your file and you can change
the document type that your file is
being saved
in all right now let's talk about
opening a document to open a document
you're going to want to go to your
backstage
View and you have two choices you can
either go to recent or can go to open
and so if you go to recent that's going
to pull up a list of documents that
you've recently been working on um and
you can just click it and that'll open
it up um another handy feature in recent
documents is if you have a document that
you know you want to always appear in
recent documents even if you haven't
worked on it in a while um you can
actually make sure you save it as a
recent document forever and to do that
you just click this little push pin and
that'll make sure that always appears in
your recent document list and if you
decide you no longer want it to always
show in your recent document list you
can just unclick the push
pin so the other way that you can open a
document is by going to the open Tab and
that'll pull up a box and again it'll
have your searchability options um you
can look um for your document in where
you saved it to so if you saved it to
your desktop you want to pull up your
desktop um your documents you click
there and and a really handy feature um
about the open box is uh the views and
in order to search more easily you may
want to change um the way that this box
is viewed so if you click list it's
going to list it in list form um or you
can have it in small
icons um tiles which will be bigger um
little icons that you can look at and so
depending on what um you're opening or
what you're searching for changing the
different views can help you search for
it more easily so for these purposes I
think I'm going to switch it back to
list just because that's easier for me
to find and the document that I want to
open up is document sample and then I
would just click open now with open um
you can actually open your document just
regularly by clicking open or if you
click this little arrow it'll drop down
some special mode open options and um
different ways that you can open your
document is you could open your document
is a readon document and that's when the
document um can be opened but the person
opening it can't make any edits to it
you can open your document open your
document as a copy and that means that
um your original will be saved but
you'll be opening a copy of that
original so you can make whatever
changes you want or you could open your
document in protected view that's really
great for if you are not sure like if
you've gotten an email and you're
opening an attachment that you don't
necessarily Trust and you want to open
it in a protected view that's where you
would open it open and repair is if your
um files have been corrupted you can
open it in open and repair mode um so
for us we're just going to open the
document regularly um and then that'll
open up our document and just one little
tip too um in case I haven't mentioned
this before whenever you are in um your
backstage View mode and you want to get
back to the document that you are
working on um all you have to do is
Click your Home tab and that'll easily
get you back the last thing that I
wanted to cover very quickly is how to
save your document as a readon file so
if you want to share your document with
other people and make sure that they
aren't able to make any changes to the
document you want to save your document
as a readon file and to do this you will
go to the backstage view area and you
will go to save as uh and you will find
the document that you want uh in this
case we want doent
sample and uh what you'll want to do is
Select it and you will rightclick it and
then just click properties and that'll
bring up this box and you'll see at the
very bottom there is a readon option and
you'll just click that when you click
okay that'll make your document a readon
file okay well that wraps up our Word
2010 introductory tutorial hopefully you
found it helpful and please check back
soon for other word20 topics thank you
so much for listening
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