Steps to Apply for a Certificate of Origin (COO) via JSWIFT
Summary
TLDRThis tutorial guides users through the process of applying for a Certificate of Origin on the Trade Board Limited's approved Trade Agreement platform. It covers logging in, selecting the appropriate process type and region, entering company and contact details, and specifying shipment information. The video also instructs on how to input product details, including commodity type, manufacturer information, and origin criteria. It emphasizes the importance of accuracy for customs clearance and outlines steps for adding items, attaching mandatory documents, and submitting the application for processing and payment.
Takeaways
- 🔐 Start by logging into the system to access the Certificate of Origin application.
- 📝 Select 'New' to begin the application process for the Trade Board Limited approved Trade Agreement.
- 🌐 Identify the process type, which corresponds to the trade agreement for which the certificate is being applied.
- 🏢 Choose the process region, which is the location of the government office that will process the application.
- 👤 Provide contact details, ensuring the email address is accessible for business communication.
- 🏭 If acting as an agent, identify the client being represented; otherwise, select the company's name.
- 🌍 Enter recipient details for the overseas country where the certificate of origin will be used.
- 🚢 Provide shipment details, including who is sending the goods, their status, and if they are the manufacturer.
- 📜 The certificate of origin verifies that the goods were manufactured in Jamaica and qualifies under the trade agreement.
- 📦 Enter consigning details, including the beneficiary of the goods and whether they are the same as the importer.
- 🚤 Provide transportation details such as the carrier's name, port of loading, and shipping marks.
- 📋 Complete the item details page by searching and selecting the appropriate commodity code and description.
- 📈 Indicate if the manufacturer is the same as the exporter and provide the necessary product analysis details.
- 📑 Attach mandatory documents like the commercial invoice and ensure all fields are completed for submission.
- 💰 After submission, a reference number is generated, and payment of processing fees is required to start the application processing.
Q & A
What is the first step a user must take when applying for a Certificate of Origin?
-The first step is to log into the system, then select the 'Certificate' option and choose 'New' to start a new application.
How does the process type affect the Certificate of Origin application?
-The process type determines the trade agreement for which the Certificate of Origin is being applied. For example, if applying under the CARICOM agreement, the user would select 'CARICOM' as the process type.
What information is required if the person submitting the application is an agent?
-If the applicant is an agent, they must identify the client they are representing. Otherwise, they would simply select their own company's name.
What details are needed regarding the recipient of the goods in the overseas country?
-The user must provide the recipient's address in the overseas country, as the Certificate of Origin is an export document and requires this information.
What is the importance of the manufacturer's details in the Certificate of Origin?
-The manufacturer's details are important because the Certificate of Origin establishes who manufactured the goods and verifies that they were made in Jamaica. This information is essential for the recipient country.
What should be done if the manufacturer's premises are located in a free zone?
-If the manufacturer's premises are in a free zone, it must be indicated on the application, as some trade agreements may not allow products from free zones to qualify.
What transportation details must be provided in the application?
-The user must provide transportation details, including the method of transport (e.g., sea or air), the name of the carrier, the port of loading, and the port of discharge in the foreign country.
What is the function of the 'Tariff search' option in the application process?
-The 'Tariff search' allows the user to find the appropriate commodity code based on the product being traded. The user can search for the product and select the matching code from the system.
How does the system handle details about imported components in the product?
-If the product includes imported components (e.g., for textiles or clothing), the user must enter the value of these components. This information is used to analyze if the product qualifies as originating from Jamaica.
What happens after all the mandatory fields are completed and the application is submitted?
-Once the application is submitted, the system generates a reference number. The user can choose to pay immediately or later, but the processing of the application will not start until all relevant fees are paid.
Outlines
📝 Certificate of Origin Application Process
This paragraph outlines the initial steps in applying for a Certificate of Origin for the Trade Board Limited Approved Trade Agreement. It begins with the requirement for the user to be logged into the system and then select the 'new' option for a certificate. The user must identify the process type, which corresponds to the trade agreement for the certificate. The scenario provided involves selecting CARICOM. The process region is then identified, which is the location of the government office processing the application, with Kingston given as an example. The user must select a registered company they are associated with, and enter their contact details. If the user is an agent, they must identify the client they represent. The paragraph concludes with the requirement to enter the recipient's information in the overseas country.
🚢 Shipping and Transportation Details
Paragraph 2 focuses on the shipping and transportation details required for the Certificate of Origin application. It explains the importance of the certificate in establishing the manufacturer and verifying the goods' origin. The paragraph details the need to provide information about the manufacturer's premises, whether it is located in a free zone, and the consigning details. It also covers the transportation details, including the mode of transport, carrier name, port of loading, and discharge, shipping marks, and the intended shipping date. The paragraph emphasizes the importance of accuracy in the provided data for clearance in the receiving country and discusses additional costs such as insurance and freight that may be reflected on the invoice.
📋 Item Details and Commodity Selection
Paragraph 3 delves into the specifics of entering item details for the commodity being traded. It describes the process of using a tariff search to select the appropriate commodity or entering a description manually. The paragraph highlights the need to accurately describe the commodity and distinguish between primary and manufactured products. It also discusses the importance of providing the correct commodity type, manufacturer details, and the origin criteria number, which is provided by the Trade Board Limited. The paragraph concludes with the necessity of entering the invoice number, quantity, unit of measurement, delivery terms, and cost details for each item.
🔍 Product Analysis and Additional Values
This paragraph discusses the process of product analysis and the additional values that need to be entered for the Certificate of Origin application. It explains the criteria for determining the origin of the product and the importance of the origin criteria number provided by the Trade Board Limited. The paragraph also covers the need to enter the cost of imported components, especially for textile or clothing products, and to provide details on the number of packages, package type, gross weight, and other relevant information. The paragraph emphasizes the need for accuracy in the data entered to ensure the product qualifies for the trade agreement's requirements.
📑 Finalizing and Submitting the Application
Paragraph 5 wraps up the application process by detailing the steps to finalize and submit the Certificate of Origin application. It mentions the mandatory attachment of a commercial invoice and the process of uploading documents. The paragraph highlights the system's features for duplicating items and editing information as needed. It concludes with the requirement to complete all mandatory fields, submit the application, and pay the relevant processing fees before the application can be processed. The paragraph ends with a note that the next video will cover how to print the certificate of origin.
Mindmap
Keywords
💡Certificate of Origin
💡Trade Board Limited
💡CARIFOM
💡Process Type
💡Process Region
💡TRN
💡Agent
💡Manufacturer
💡Consignee
💡Transportation Details
💡Item Details
Highlights
Introduction to the certificate of origin application process for Trade Board Limited approved Trade Agreement.
Requirement for users to be logged into the system to access the certificate application.
Step-by-step guide to select 'new' and identify the process type for the trade agreement.
Explanation of selecting the appropriate trade agreement, such as CARICOM, for the certificate.
Process region selection identifies the government office location processing the application.
Details on selecting the registered company for the application if affiliated with multiple companies.
Instructions for entering contact details and ensuring email accessibility for business purposes.
Requirement for agents to identify the client they are representing in the application.
Importance of entering recipient information in the overseas country for export documents.
Guidance on entering unique shipment information and identifying the sender's status.
Process of identifying the manufacturer of the product and its relevance to the certificate.
Explanation of the certificate's role in establishing the manufacturer and verifying goods origin.
Instructions on entering transportation details, including carrier name and shipping marks.
Importance of accuracy in the data entered for customs clearance in the recipient country.
Details on entering item details for the commodity being traded, including tariff codes and descriptions.
Process of selecting the commodity type and providing information on the manufacturer.
Explanation of the origin criterion and its significance in determining the product's eligibility.
Instructions on entering invoice details, including number, date, and values for customs purposes.
Guidance on completing the mandatory attachment section before submission.
Final steps for submitting the application and the importance of payment for processing.
Conclusion and预告 of the next video focusing on how to print the certificate of origin.
Transcripts
welcome to another J tutorial in this
session we will be looking at the
certificate of origin application for
the trade board limited approved Trade
Agreement
now the user must first be logged into
the system now once you have logged in
the next step is to select certificate
and your option is
new once you have selected the option
new your first step is to identify the
process type now in this case the
process type identifies the trade
agreement for which you are applying for
this certificate of origin now in my
scenario I will choose the option for
carom I click on
CARICOM my next step is a process region
now the process region identifies the
location of the government office that
will be processing your application in
this stad this
Kingston now if it is that you're only
associated with one company you'll only
see your company's TRN and your
company's name appearing however for
organ persons who are affiliated with
multiple companies you'll be required to
select one of the registered companies
that you have already in the J system
now for that you can always look at our
registration for companies in our entity
Chief registration
steps so once you have
selected your
contact UM your details you can now
enter your contact
name contact
number and your email and please ensure
that whatever email address that is
being used that you can actually access
this email for the business that you're
doing the
application now our next step if it is
that the person doing the application is
an agent then they'll be required to
identify the client that they are
representing now otherwise you just
select your own company's
name now because the certificate of
origin is an export document then you're
required to enter the recipient in the
overseas country so we enter
you would
basically
enter the information in terms of the
address for the
recipient The Next Step from there is to
go to your next page
P now on the next page you'll be
required to enter some unique
information for your
shipment now on this page it will ask
questions about who it is that is
sending and your status now if you're
sending things that you manufactured
then you would indicate that here if you
are just a Trader then it would all be
reflected in the application that you're
doing also if you are not the
manufacturer it is on this page that you
would identify who the actual
manufacturer of the product
is let's begin so the special segment
will ask you for your country of
destination now please that you if you
select a country that is not a part of
the agreement then the system will give
you an error and require either that you
revise the documents that you're
referencing or you can always contact
The tradeboard Limited for guidance
it ask
know are you the the exporter are you
the one that manufactur these products
now if you are the manufacturer you can
use a check box and the system will
autofill based on the information that
you have entered on the previous page if
you are not the manufacturer then you
will leave the box unchecked and enter
the details for the manufacturer of the
product please know that the certificate
of origin
establishes or communicates to the
recipient country who the manufactur is
and also verifies that the goods were
actually manufactured in Jamaica it also
looks at the trade agreement and based
on what qualifies that commodity as been
originated then this document who Peak
that information to the recipient
country
now is the manufacturer's premises
located in a free zone now some
agreements would not allow for this so
as a result it is important that you
select if it is that your premises is
located in a free
zone the next thing is to identify the
consigning
details is it that the person who you
have indicated previously as the
Importer is this person
the one that will be the beneficiary for
the goods is a cons the same as importer
is a cons that you're sending it to the
final recipient of these Goods if it is
the same then you select the check
box Transportation details now your
transportation details will speak about
the goods how it will get there and what
vessel will take it now for persons
preparing this appli
your bill of leading information will
assist you in completing this now if you
do not have that document then your
carrier or your shipping agent should be
able to assist you with the details
required for this
page now will your goods be going by C
or air we will use the option for C in
this
scenario what is the name of the carrier
so you would enter whatever the carrier
name is I will not put in any specific
name
for um to allow the document to be
independent however you will enter your
shiper or your carrier's
name the port of loading where will the
goods be
loaded and if you see there's a list of
all the possible loading Imports within
Jamaica Court of discharge where in the
foreign country will these schs be
offloaded what are the shipping marks
when you enter the shipping marks there
or
numbers what is your shipping date when
in the future do you intend to send
these Goods so you select that
future date of
export your next step is other transport
information now please be mindful that
this information that you enter here
will feed into both your certificate of
origin and also this page allows you to
add the details for the carom invoice
now I recommend that when preparing this
application that you would have already
prepared your invoice and you have it
ready to reference information and that
you also would have your bill details
available so that whatever you enter on
the form is supported by the document
that you had prepared for your
client your order number so you enter
whatever the order number is if you have
one and this is not a mandatory field
but whatever you put in the section for
the additional invoice details will feed
into the carom invoice so your customer
order number and you put whatever it is
whatever your order number is generated
within your organization you put that
now on the part of the the carom voice
that speaks to order number this will
populate that section there's no
mandatory need for
ating
Bank the
cubic meter details if you have that on
your invoice you can put it here so that
the system will generate that new invo
for you
packaging now the packaging would be
additional cost separate from your
invoice value if there is any you put it
in if you already have the freight
values meaning your invoice will reflect
cost insurance and free charges then you
would also enter that details if not
then you can leave it blank so you must
know what it is that you want to be
reflected for your client based on the
agreement please note that this document
would be used for clearance by that
person in the receiving country so you
must ensure the accuracy of the data
because there might be other
implications so if you have the pray
charges that is included in the invoice
then you can
always if you have the insurance
information that is included in the
inbox you can add that as well if there
are other cost that you want to be
reflected on your invoice you can add
that as
well this section is optional and it is
based on the arrangement that you have
that will be reflected on the invoice
that would be generated by the system
for our example I'm just going to put
$500 as the frea so that we can see what
happens based on what we enter in the
system
I will also
put insurance on as well just just for
emphasis so we can understand where the
values are placed when the final
document has been
completing now once you have completed
this page you go to the next section
which is the item Details page the item
Details page now allows the trader to
enter the specific details for the
commodity being traded now you can use a
tariff
search and select the
appropriate
commodity right or you can choose from
any of the listing that is
there so we can say for instance we're
going to select the option
aong and want to
search or you are going to select the
option for Snapper and you're going to
search whatever it is you would ensure
that you if that information exist in
the tar then it will appear if it is not
spelled correctly then it will not
appear but if you notice in the second
stage when I entered snappo and I click
search because the word appears
somewhere the description in the tar I
was able to get a response from the
system so I'm going to choose this one
just for
emphasis and then or it could have been
a manufactured product right so you
would enter select the Tariff and enter
the description what if I wanted to the
let me clear and I was sending out
Ai and I could search
then if you notice here this Aki that is
here would have been one that is
um appears in the list and I could
choose this one or I could have been
sending out um a more built up
item
right and anywhere in the Tariff you're
able to search using the harmonized
system and if you notice because I plac
four digits then it would have broken
out the Tariff to match similar
items now I selected the option drinks
mixes put up for retail sale that's a
manufactured commodity so the Tariff
allows you to select the commodity code
that matches what it is you're trading
now the next step is is I'll write the
information about my Dre what a
description your description can include
various
information you whatever you put as a
description in the commercial
description section will be displayed on
your application
all
right now the next question the
commodity type is it a primary color
product or a manufactured product
primary products are those that come
directly from the soil or from nature so
if I selected the snap
from before then I would have expected
primary but here we have a commodity
that is already manufactured or built up
which is the drink mixes so because of
this is the option that I have in the p
on the page i s manufactured
products so the question is now being
asked is the manufacture the same as
exporter are you exporting your own
product as a manufacturer or are you a
Trader and you're exporting the product
that another
manufacturer um made now in these cases
once you say that you are the
manufacturer then that's fine the system
will pull the details if you select the
check box if it's unchecked then you're
expected to name the manufacturer that
manufactur these
products scenario I am the man
not remember you enter the me because
the officer doing the assessment will
have to check but you have here with the
records for the product analysis that
they
have the country of origin where were
these SCH
manufactur is it locally manufactured
or so
depending on the
criteria or depending on the trade
agreement the rule of origin will apply
or the
Criterion um number now where do you get
this number from at the point
of in the product analysis the trade
board limited would provide guidance and
also provide you in the approval letter
as to information as to what you're in
Criterion is so you will get this
information once you have an approved
product from The tradeboard
Limited now if there are other trade
agreements that
requires um other information that is
used to determine origin then those will
be selected but for the carum agreement
it is the origin criter that's required
now there are other agreements as well
that we ask you to select based on the
special Arrangement now please note that
when the product analysis is being done
by the trade board limited they'll
provide you with this additional
information that you use when preparing
your
origin request for origin or certificate
of
origin your invoice
number so you whatever your invoice
number
is the invoice
date you enter that information and it
will be based on the invoice that you
have
prepared your
quantity and you select from the
appropriate unit of measurement and if
there are other options listed then you
can also select the most appropriate
based on the country that you're going
to so always check the adjacent
statistical value box so that you can
choose from the options available if the
statistical unit that was pre-selected
does not
apply delivery terms and because you
notice that we enter the custom
insurance and Freight values then we'll
assume that for this scenario we are
using C insurance and because on the
additional values on the previous page
we did enter the insurance and gr values
cost of the
item and this is total cost for this
particular item so here we
go unit cost which is the cost per one
item value of imported components now
this supplies when you are doing
textile or clothing made from
textile it should be
noted that in those agreements that look
at the
input in the calculation then it would
expect that you would enter the imported
value or the components that were
inputed that were imported mean they
didn't
originate but added in Jamaica you would
be required to enter this information
for those items that were imported and
after importation then it was value
added then the analysis will be done to
see if it qualifies that
originated number of
packages all right so number of ship
packages package type or is it prepared
for
packaging right I'm going to put in some
boxes the gross
weight all right now once you're
finished completing all the mandatory
Fields you click add item now please
note if there are additional item you
select the option add new item to add
that additional item now there are other
features within the system that can
assist you in creating a your
application more speedily we have the
duplicate function that you can use the
duplicate function replicates existing
line and then you can go ahead and edit
what if it is that the invoice values
are different you can always go ahead
and make changes
what if this particular one is um maybe
a 600 M bottle so you can make those
changes and you can update your
item right
so if You observe you can see that the
edited information would have been
reflected or I could have click add new
and go through completing the details
once more
let's go back to my items I click view
items I go to the next page now there is
a mandatory attachment once there's a
mandatory attachment you cannot proceed
without completing it so you select
based on what is required with ask a
commercial invoice so you select the
corresponding um
reference you click
upload then you search within your
information
identify your
invoice you go through your
documents
identify wherever you have that invoice
saved you would
select and click add new at all times
you select add new to add the details to
the page and if there are more
attachment you use add new and continue
as such your next step you go to
next Once all the mandatory Fields have
been completed then you submit the
application once you submit the system
will generate a reference number and
also you get a prompt if you want to pay
now you can click on pay now and it will
take you to the payment page otherwise
you can close the application
and proceed to another time however
please that the processing of the
application will not be started until
all the relevant processing fees have
been paid thank you so much and our next
video we'll look at how to print your
certificate of reg thank you for
watching
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