how to be really really really productive without getting overwhelmed

Summary

Ce script vidéo propose une série de conseils pour améliorer la productivité, en suggérant de revoir les méthodes classiques telles que la liste de tâches et en adoptant des techniques plus efficaces comme le blocage horaire et les trois tâches prioritaires quotidiennes. L'auteur souligne l'importance de l'auto-évaluation et de l'adaptation de ces méthodes aux propres besoins, mettant l'accent sur le fait que la productivité doit être un outil de soins de soi, plutôt que la cause de stress.

Takeaways

• 😀 L'auteur estime être très bon en productivité, principalement parce qu'elle est paresseuse et cherche à minimiser les temps d'exécution des tâches.
• 🕒 La définition de la productivité est de faire le maximum en le moins de temps possible, pas de travailler tout le temps.
• 🛀 La productivité peut être une forme d'auto-soin, permettant de se concentrer sur les objectifs et de respecter les délais.
• 🚫 Il est important de reconnaître que les conseils de productivité peuvent varier en fonction des personnes, notamment pour celles qui ont le TDAH.
• 📝 Le rejet des listes de tâches classiques en faveur d'une hiérarchisation des tâches, des projets et du planning quotidien est suggéré pour améliorer la visibilité et la gestion du temps.
• 🌟 L'auteur recommande de se concentrer sur trois tâches essentielles chaque jour qui, si accomplies, rendraient la journée un succès.
• 🔒 Le blocage horaire est présenté comme une méthode efficace pour planifier le temps, permettant de se concentrer sur des tâches spécifiques sans interruption.
• 📧 La limitation du temps passé à consulter les emails et l'utilisation de l'alarme de temps pour les emails peut aider à réduire les distractions.
• ⏱ La prise de conscience du temps réel nécessaire pour effectuer des tâches est essentielle pour une meilleure planification et éviter de s'écraser sous la charge de travail.
• 🔄 Prendre des pauses régulières est crucial pour éviter la fatigue et maintenir une qualité de travail élevée.
• 📅 Créer ses propres délais peut aider à éviter la surcharge de travail en organisant et en priorisant les tâches à venir.
• 📱 L'utilisation d'applications de concentration, comme Focus@Will ou Forest, est recommandée pour améliorer la productivité en réduisant les distractions technologiques.
• 🚫 Désactiver les notifications ou les mettre en mode 'Ne pas déranger' pendant la journée peut aider à réduire les interruptions et à se concentrer sur les tâches.
• 🎯 Se concentrer sur une seule tâche à la fois est plus efficace que de multitasker, améliorant ainsi la qualité et la rapidité de travail.
• 📊 Faire un bilan quotidien des tâches non accomplies et les intégrer dans le planning du lendemain pour une meilleure organisation et une approche plus efficace du travail.

Q & A

Quel est le point de vue de l'oratrice sur la productivité et le travail acharné?

L'oratrice soutient que la productivité vise à faire le maximum en le moins de temps possible, pas à travailler sans cesse. Elle considère que parfois la productivité est une forme d'auto-soin et qu'il est important de ne pas se mettre des pressions excessives sur le travail.

Pourquoi l'oratrice pense-t-elle être bonne en matière de productivité?

Elle pense être bonne en matière de productivité car elle est en réalité très paresseuse et déteste que les choses prennent plus de temps qu'elles ne le devraient. Elle souhaite terminer rapidement les tâches pour avoir plus de temps libre.

Quelle est la première astuce de productivité abordée dans le script?

La première astuce est d'arrêter d'utiliser une liste de tâches classique et de la remplacer par une organisation en catégories telles que 'Quick Tips', 'Tasks', 'Projects' et 'Schedule' pour mieux hiérarchiser et planifier les activités.

Quels sont les 'Three Non-Negotiables' mentionnés dans le script?

Les 'Three Non-Negotiables' sont trois tâches que vous devez vous engager à accomplir chaque jour qui, si réalisées, feraient du jour une réussite. Ce concept permet de se concentrer sur des objectifs clés plutôt que de se sentir submergé par une liste de tâches interminable.

Pourquoi est-il important de pratiquer le 'time blocking' selon le script?

Le 'time blocking' est important car il permet de s'engager dans une tâche ou un projet sans être interrompu, d'atteindre un état d'autopilote et d'optimiser la productivité en évitant de passer constamment d'une tâche à une autre.

Quelle est la différence entre 'light work' et 'deep work' selon l'oratrice?

La 'light work' est le type de travail qui nécessite moins de concentration profonde, tandis que le 'deep work' implique un engagement total et une concentration soutenue, souvent nécessaire pour accomplir des tâches complexes ou créatives.

Quels sont les avantages de l'utilisation d'applications de concentration telles que 'Forest'?

Les applications de concentration comme 'Forest' aident à éviter les distractions en plantaisant virtuelles pendant les sessions de travail. Elles favorisent une meilleure gestion du temps et une augmentation de la productivité en empêchant l'utilisation du téléphone pendant ces sessions.

Quelle est la recommandation de l'oratrice concernant la gestion des notifications pendant le travail?

L'oratrice recommande de désactiver les notifications ou de mettre son téléphone en mode 'Ne pas déranger' pendant la journée de travail pour éviter les interruptions et les distractions constantes.

Pourquoi est-il suggéré d'établir ses propres échéances plutôt que de se fier aux échéances externes?

Établir ses propres échéances permet de mieux gérer le temps et de se concentrer sur les tâches les plus importantes, évitant ainsi la sensation d'être submergé par un grand nombre d'échéances simultanées.

Quel est le conseil final de l'oratrice pour améliorer la productivité?

Le conseil final de l'oratrice est de créer une liste de tâches pour le lendemain avant de quitter le bureau, ce qui permet de démarrer la journée suivante avec une planification claire et une meilleure organisation des priorités.

Outlines

00:00

😀 Introduction à la productivité

Le script commence par une présentation de la productivité, expliquant que l'auteur est très efficace dans ce domaine car elle hait de passer plus de temps que nécessaire sur une tâche. Elle souligne que la productivité ne signifie pas travailler tout le temps, mais faire le maximum en moins de temps. Elle mentionne également que la productivité peut être une forme de soins personnels, permettant de se concentrer sur les objectifs et de se donner du temps de relaxation. Elle reconnaît que les conseils de productivité peuvent varier en fonction des personnes, en particulier pour celles qui ont le TDAH.

05:01

📝 Abandonner la liste de tâches

Le script suggère d'arrêter l'utilisation des listes de tâches classiques et de les remplacer par une méthode plus structurée qui divise les tâches en 'quick tips', 'tasks' et 'projects'. Cette approche permet de hiérarchiser les tâches en fonction de leur durée et de leur importance, ce qui réduit la sensation d'être submergé par une liste interminable. L'auteur recommande de planifier sa semaine en avance pour identifier les moments où elle pourra se consacrer aux projets importants, en utilisant le 'time blocking' pour réserver des blocs de temps spécifiques dans son calendrier.

10:01

🗓️ Le planning quotidien et hebdomadaire

L'auteur détaille sa méthode de planification quotidienne et hebdomadaire, qui inclut l'identification des 'quick tips' (petites tâches rapides), des 'tasks' (tâches intermédiaires) et des 'projects' (projets importants). Elle explique comment évaluer la durée nécessaire pour chaque type de tâche et comment réserver des blocs de temps dans son agenda pour s'y consacrer efficacement. Elle met en avant l'importance de la visibilité sur sa semaine pour mieux gérer son temps et éviter la procrastination.

15:02

⏰ Le 'time blocking' et les 'non-negotiables'

Le script insiste sur la pratique du 'time blocking', qui consiste à réserver des blocs de temps spécifiques dans l'agenda pour se consacrer à des tâches ou des projets. L'auteur recommande également d'identifier trois 'non-negotiables' par jour, c'est-à-dire trois tâches essentielles qui, si réalisées, rendraient la journée une réussite. Elle discute également de l'importance de ne pas être constamment disponible sur les e-mails et de limiter les interruptions pour se concentrer sur les tâches en cours.

20:04

📱 Gestion des notifications et des distractions

L'auteur suggère de limiter les distractions provenant des notifications et des e-mails pour se concentrer sur les tâches en cours. Elle recommande de définir des créneaux spécifiques pour vérifier ses e-mails au lieu de les consulter constamment. Elle met également en avant l'importance de se connaître et de planifier en fonction de ses propres tendances de travail, comme la préférence pour les tâches légères ou intensives, et de prendre des pauses régulières pour maintenir une productivité élevée.

25:05

🌳 Utilisation d'applications de concentration et de gestion des tâches

Le script mentionne l'utilisation d'applications telles que Forest pour aider à rester concentré et à éviter les distractions. L'auteur encourage à utiliser des outils technologiques pour améliorer la productivité, tout en reconnaissant les défis associés à la multi-tâche et la surcharge de travail. Elle recommande de se concentrer sur une tâche à la fois et de ne pas se disperser l'attention sur de multiples tâches en même temps.

📆 Création de ses propres deadlines et gestion des tâches

L'auteur conseille de créer ses propres deadlines pour gérer le travail, en particulier lors de périodes chargées où plusieurs deadlines externes se chevauchent. Elle suggère de planifier en avance et de se donner des délais plus tôt pour éviter la sensation d'être submergé par les tâches. Elle met en évidence l'importance de la planification quotidienne et de la révision des tâches non réalisées à la fin de chaque journée pour les inclure dans les plans de la journée suivante.

🎯 Conclusion et encouragement pour la productivité

Le script se termine par une encouragement à l'audience à intégrer progressivement les conseils de productivité qui ont été présentés. L'auteur souligne que la productivité est importante, mais qu'il est également essentiel de se concentrer sur les objectifs personnels et de trouver un équilibre entre le travail et le temps libre. Elle conclut en disant que la productivité est un moyen d'atteindre ses objectifs plus rapidement, permettant ainsi de passer plus de temps à faire ce qu'on aime.

Keywords

💡Productivité

La productivité est la capacité de réaliser le maximum en le moins de temps possible. Elle est au cœur du message du script qui met en avant des conseils pour améliorer cette compétence. L'exemple donné est de finir une tâche en une heure au lieu de quatre, laissant du temps libre pour des activités plus appréciées comme câliner son chien.

💡Auto-soin

L'auto-soin est présenté comme une forme de productivité, où parfois le soin le plus attentionné que l'on puisse s'offrir est d'atteindre un délai ou de pousser un peu plus loin lorsqu'on a des objectifs à atteindre. Cela est illustré par la comparaison avec prendre un bain non seulement parce qu'on a besoin de se purifier, mais aussi parce qu'on a besoin de relaxation.

💡Procrastination

La procrastination est mentionnée comme un obstacle à la productivité, surtout pour les personnes atteintes d'ADHD qui pourraient avoir plus de difficultés à prioriser et à se concentrer. Cependant, le script insiste sur l'importance de ne pas généraliser et de reconnaître que la productivité est subjective aux personnes.

💡Liste de tâches

Le script recommande de revoir la manière traditionnelle de faire des listes de tâches en suggérant de les organiser en catégories (quick tips, tasks, projets) pour une meilleure visibilité et une meilleure planification. Cette approche permet de ne pas être submergé par une liste interminable de tâches à faire.

💡Bloquage de temps

Le blocage de temps est présenté comme une méthode efficace pour planifier sa journée, en réservant des périodes spécifiques pour des tâches ou des projets. Cela permet d'éviter la sensation d'être un 'poulet sans tête' et de se concentrer sur des tâches spécifiques sans interruption.

💡Emails

Le script suggère de limiter la consultation des emails à des périodes définies plutôt que de les vérifier constamment tout au long de la journée, afin d'éviter les interruptions fréquentes qui peuvent perturber la concentration et la productivité.

💡Estimation du temps

Il est important de comprendre combien de temps les tâches nécessitent réellement, car nous avons tendance à sous-estimer la durée de nos tâches. Le script conseille de noter la durée approximative des tâches pour une meilleure planification et pour éviter de se sentir en échec en ne terminant pas tout ce qui est prévu.

💡Pauses

Les pauses sont essentielles pour éviter la fatigue et la perte de concentration. Le script illustre cela en expliquant que travailler sans pause peut conduire à une diminution de la qualité du travail et à une augmentation du sentiment de frustration et de surmenage.

💡Échéances

Le script conseille de se fixer des échéances personnelles pour éviter la surcharge de travail et la sensation d'être submergé par les délais. Par exemple, si quelque chose est dû jeudi, il peut être plus efficace de le considérer comme dû mercredi pour éviter l'accumulation des tâches.

💡Applications de concentration

Les applications telles que Forest sont mentionnées comme outils pour améliorer la concentration en s'engageant à ne pas utiliser son téléphone pendant une période définie. Cela peut aider à éviter les distractions et à se concentrer sur les tâches en cours.

💡Notifications

Les notifications sont vues comme une source de distraction potentielle. Le script suggère de les désactiver ou de les limiter pendant les heures de travail pour se concentrer pleinement sur les tâches à accomplir sans interruptions.

💡Multitâche

Le script met en garde contre les effets négatifs du multitâche, qui peut conduire à une sensation d'être constamment occupé sans pour autant améliorer la productivité. Il est recommandé de se concentrer sur une seule tâche à la fois pour une exécution plus efficace.

💡Planification quotidienne

La planification quotidienne est soulignée comme un élément clé pour la productivité. Le script conseille de mettre à jour la liste de tâches à la fin de chaque jour pour se préparer à l'efficacité du lendemain, en identifiant les trois principales tâches à accomplir dès le début.

Highlights

La productivité est définie comme faire le maximum en le moins de temps possible, pas travailler tout le temps.

La productivité peut être une forme d'auto-soin, permettant de se concentrer sur des objectifs importants.

Il est important de reconnaître que la productivité est différente pour les personnes atteintes d'ADHD.

La productivité n'est pas simplement travailler dur, mais travailler intelligent et efficacement.

Le travail intelligent est difficile à mettre en place et nécessite de bien se connaître pour savoir quand pousser ou retenir.

Éviter les listes de tâches sans priorité qui peuvent être surchargeantes.

Diviser les tâches en catégories (quick tips, tasks, projects) pour une meilleure organisation.

Utiliser le temps de blocage pour planifier efficacement les tâches et les projets.

Définir trois tâches non négociables chaque jour qui, si réalisées, rendraient la journée un succès.

Limiter les vérifications des emails à des créneaux spécifiques pour éviter les interruptions.

Comprendre combien de temps les tâches prennent réellement pour planifier efficacement.

Prendre des pauses régulières pour maintenir la concentration et éviter la fatigue.

Créer des échéances personnelles pour éviter la surcharge de travail et la procrastination.

Utiliser des applications de concentration pour améliorer l'efficacité et la productivité.

Éteindre les notifications pour se concentrer sur une tâche sans interruptions.

Se concentrer sur une seule tâche à la fois pour une meilleure qualité et efficacité.

Établir une liste de tâches pour le lendemain avant de quitter le bureau pour démarrer l'jour avec une bonne organisation.

Transcripts

hello it's been a while i thought that

considering i talk about productivity

a lot maybe i could just make a video

with everything all in one place oh

slack hello nope sorry like a

productivity

boot camp for how to become more

productive like i think the reason i'm

good at productivity and i know like oh

she's so full of herself but like i'm

really good at productivity like i can

tell you that for i will back myself

till the ends of time in terms of

productivity and i think that is because

i'm actually really lazy like i hate

things taking longer than they need to

take like why am i sitting here doing

this when i could have just got it done

like it's not an obsession with work

it's an obsession with like why am i

sitting here for four hours when i could

have got this done in one hour and then

spent three hours

cuddling my dog but it goes without

saying that you do not need to be

productive all the time in fact the

definition of productivity is about

doing the maximum in the least time

possible it's not about working all the

time like this like whole sleep

when you're dead hustlers unite a

hashtag with a lion in the background

can die i basically believe that

sometimes productivity is a form of

self-care if you think of the definition

of self-care caring for yourself

sometimes the most caring thing you can

do is reach a deadline push a bit harder

when you have goals to reach and now

you're being like

i can do them in three days time that to

me is self-care just as much as having a

bath when you need to have a bath not

just because you're dirty but because

like you need some risk and relaxation i

refuse to believe that self-care is just

about relaxation because like we all

need to pay our bills also important to

say before i go into like all these

productivity tips is this will be

different for you if you have adhd i

cannot stress that enough i don't have

adhd so i can't see it from your point

of view what i can say is you're likely

to procrastinate a lot more um you're

likely to find it a lot harder to

prioritize and this is just a

generalization based on symptoms of adhd

but i think that's really important when

i like sit here and i'm like here's how

you're being more productive like i'm

not up against that what i will say is i

would say i have had the most love for

these kind of like tips from the adhd

community because they're all about

organizing visibility and prioritizing

so that you can get things done so that

was a huge ramble which comes as a

surprise to no one but we're gonna get

into some productivity tips and change

our lives and might change our lives i

just mean like just be like a little bit

better a little bit better every day

that's nice that's nice it makes big

change okay so first things first the

plain truth is that we all need to work

and when we're working we're better off

like working smart so being productive

efficient effective which means we're

going to have more time to do more of

what we love whether that is like more

working or more playing that being said

on the whole like working smart thing i

don't buy this whole like work smart so

you don't have to work hard thing first

of all off second of all like

working smart is hard it's hard to be

able to get systems in place to be able

to work smart and work effectively and

kind of like get to know yourself well

enough to know when you need to push

when you need to hold back all of these

different things so i feel like yeah

sure like work smart that's all about

like productivity effectiveness and

efficiency which we'll go into but

ultimately at the end of the day that

isn't easy like it's work is always

going to have an element of like

hardness to it and i feel like this

online narrative of like do something

you love so you'll never work a day in

your life it's just such a

shambles and shut up like grow up

we all know that even if you're doing

something you love and in fact if you're

doing something you love you'll probably

burn out easier you won't know when to

stop you're so emotionally attached to

it that you're probably gonna drain

yourself so much easier but like it's

creating this expectation that work is

gonna be fun and like i do think that we

as a generation i don't know

literally i don't know how old you are

watching this but i do think as like a

like kind of like gen z millennials

we've kind of dropped this idea that we

have to work super super hard um all the

time for like 30 years to like move up

and only stay in one career and like all

of these different things but ultimately

this expectation that we're gonna like

absolutely love our work i think is just

if we have that in our heads we're

setting ourselves up for failure but

that's a lot deeper and we don't need to

go into that today

um

right lads

tip number one the life changing the one

the only stopping doing a to-do

list and i know this sounds

counterproductive i know it does i hear

you having a list of all the things you

need to do with absolutely like no

prioritization metric that is going to

be overwhelming every single time you do

it you have to both reach a deadline on

a big project you're doing for your boss

and you need to clip your toenails why

are they on the same list we are

rejecting the to-do list so i've always

done this thing where i split up my

to-do list basically i take an a4 like

lined notepad and i'll write out quick

tips tasks projects and my schedule so

that for each day i do this it sounds

insane it's not insane you're gonna

spend that time thinking trying to

remember like what you have to do to

prioritize anyway so you might as well

write it down properly once you think

about it you realize how ridiculous it

is that we're writing to-do lists that

are like shopping lists so to talk you

through it the quick tips are things

that take you up to five minutes so i'm

talking like check slacks message

manager about annual leave i'm talking

clip your toenails those are up

to five minutes then you have tasks

which are like five to 30 minutes so

this could be review

a report that someone else is sending

you so it's not you it's not taking a

long time but it would take a chunk of

time to go through it and then projects

are like

the big boys like these are probably

going to be split into a few tasks so if

you need to prepare a presentation for

your boss this can be split into like

planning the structure doing the

research fleshing it out reviewing it

like all of these things you can like

break those down if you spend your

monday morning writing out your master

to-do list for the week i promise you

you're already going to be 10 times less

overwhelmed because one of the biggest

issues we have with like procrastination

and feeling like you can't get on top of

things and feeling like you just have

like 50 000 things to do is because it

looks like you have 50 000 things to do

and as soon as you have it written out

like that and say with the project

you've then looked at your week and

you've been like oh well tuesday morning

i actually have a few hours where i

don't have meetings let me just block

that out in my diary time blocking to to

put that in and you just instantly have

this visibility over what your whole

week looks like that is life

i cannot tell you how life-changing it

is because there's just visibility is

one of the biggest things one of my top

tips with this is to make sure that you

always say you do your like projects

then break that down into tasks

underneath it because otherwise a

project is always going to feel so big

and a project is only ever

an accumulation of tasks and tasks are

only ever an accumulation of quick ticks

so you can start breaking things down so

you know when you've needed to start a

project for ages and it's like looming

over you and you're feeling super

stressed about it it could be your

dissertation it could be a big report

you need to do for your boss it could be

a client pitch whatever your work is or

student hood

is you know when you spend that first

session just like getting to grips with

it and just being like oh it's not

actually that big it just needs to be

like all of these different things

you're going to be doing that at the

beginning of every week and i promise

you it will change your life i love this

technique so much that i got so fed up

of using like

double page spread notebook planners

that i went to design myself literally

just design myself one that split it

into the page that i write out every day

and then if you don't know i posted it

on my instagram story and everyone went

a little bit wild and was like sell them

and i was like you do not encourage

grace to take on more things like i have

no self-control i have not a single bit

of self-control when it comes to any

opportunity like if there is something

that looks shiny and fun and i'd enjoy

it and it would make me money i'm i'm an

addict anyway so i did that

this

is not a new business i cannot stress

enough how much this is not a new

business however i did decide to do not

one not two

but three designs and that was because i

decided that it would

there are just lots of different people

in this world

like i'd like a funky planner but then i

know that um ben from accounts is gonna

want his lovely navy blue cloth bound

planner with gold writing and kim

kardashian west is going to want this

that matches her skincare line so here

we are as i said no self-control but

today was my first day using this

planner quite frankly might be the best

day of my life

is this not the best thing you've ever

seen so basically just to take you

through it to give you a deep dive we've

got quick tips here

we've got tasks here we've got projects

here we've got schedule here and then

we've got three non-negotiable tasks

i'll get done today which i'll talk

about in a second and then we've got one

habit i'm keeping today the atomic

habits um thing if you haven't read

atomic habits read atomic efforts um

but basically just

just the small changes are what make the

big changes right so just like tiny

little things every day stop thinking

that you need to change everything down

your little little bits are going to

make the biggest difference honestly

having this to do this today best day of

my life and then just a quick whistle

stop tour of the rest of it here's the

contents we've got forward how to use

getting to know me yearly planning

monthly planning weekly planning daily

planning and notes um i just didn't want

to make it over complicated like there

are so many planners that are like

asking you how many shits you've taken

that day it's not necessary i don't want

that i just want an effective way to be

able to plan my things and then there's

like a productivity self-evaluation

because it's really really really

important to know what you do best

rather than working against it and then

we've got like mind maps and stuff but

the majority of the planner like 250

pages is just

your weekly and daily planning so that's

good

we love her i basically just decided to

set it up for pre-order because a the

amount of people that said they wanted a

planner the stock would have cost 300

grand

300 000 of queen lizzie's pounds and i

also don't want to wait because it's

only like a little passion project i

don't want to get inventory and then it

create waste and everything so it's

going to be on a pre-order from the 30th

of

august until the 1st of september so my

second big productivity tip is three

non-negotiables i showed you it in the

planner but basically every single day

stop getting overwhelmed

stop it every day just think of three

things that if you did them they would

make that day a success again i think we

think too big and we set ourselves up

for failure by being like i need to do

this and this and this and this and it's

like of course we need to do more than

three things a day of course we do but

there's probably three core things that

actually if you did nothing else that

day and did those three things that

would make a real difference to whether

that day is moving you forward so they

can be working out they can be finishing

a proposal they can be finally booking

that doctor's appointment you've needed

to put for ages they can be any of these

things what i would say about them is

make them realistic but also don't make

them ones that you can take off

the mockingjay don't make them something

that you're going to be able to take off

within the five first five minutes of

your day as well because

come on one of the reasons i love this

technique so much is because it allows

you to kind of make every day a success

like even if you're super overwhelmed or

you're you have a

pretty much a whole day of back-to-back

meetings and you feel like you're never

going to get anything done three things

three tiny things it makes all the

difference because otherwise i feel like

we do half of that because we're so

overwhelmed aiming to do more break it

down stop setting yourself up for

failure three things okay tip number

three is time blocking i

would sell my soul to whoever created

the time block i don't know why i'm

still doing this as if i am in the

hunger games time blocking is the most

effective way to plan your time when i

put my daily schedule up on instagram on

my instagram story every day everyone's

like when did you block out this time

this morning or maybe earlier in the

week where i'd done my to-do table and

i'd seen a big project and i'm like

where am i going to fit this in this

week because i know it needs to be done

this week but currently it's not

scheduled in and i will find a free two

hours and literally block it out as if

it's a meeting but time blocking is

based on the kind of principles of like

autopilot and task batching so

understanding that if you're like

constantly jumping from your emails to a

task to a quick tick to a project you're

never really going to get into the flow

of it like you're never really going to

get into autopilot by creating these

time blocks you're allowing yourself to

get into autopilot and to get into the

right headspace and to not feel like

you're running around like a

headless chicken all the time i think

it's also really important in helping

you decipher what parts of the day you

need to be really concentrated for

because i think if we think that you

need to be concentrated for the entire

eight hours of your workday you're

physically not going to be able to i

know you think you are but even say when

i was studying for finals even if i was

doing a full day in the in the library

like time that i'd actually have my head

down would only be like six seven hours

and that was like over a 12 hour library

day so i really think that you think you

can spend more time concentrating than

you actually can and you want to know

that actually like some of this is like

light work and some of this is deep work

which will be the times where you really

really really get in get concentrated

and do your work um so for example this

afternoon i have two three calls and

they're at two three and four so they're

in my

calendar for those times i'm not gonna

be that it's not gonna be head down

concentrated at that time but i need

other blocks so i have like a block for

filming this i also have a block for

doing one of my projects it it just

starts to like make sense and the reason

the to-do table kind of like feeds into

this is it gives you really clear

visibility of what you need to block for

because those projects you're going to

need to block into your week i think one

of the reasons we become so overwhelmed

is because we know we need to do all of

these things but we don't know when

we're going to do them and you need to

just

iron that out and you just need to be

able to allow your brain a mix of light

work and deep work within the day

otherwise you're literally just going to

turn into brain soup you're setting

yourself up for phoenix you cannot

expect to be able to concentrate all the

time you need

to be able to give yourself breaks

number four is something that is not

going to be for everyone but if you can

do it is setting email alarms email time

blocks rather than checking your emails

throughout the day i think there was a

study by like university of california

irvine irving that said that for each

distraction it takes you 27 26 minutes

on average to get back into something so

if you constantly have your emails

popping up it's gonna disrupt you and

you've got to not be surprised because

you know that's gonna happen obviously

there'll be some jobs where you do

actually need to check your emails every

hour so for the first 10 minutes of

every hour do that but i think having

them constantly pop up

i really think that if you can avoid

that

then you really should because otherwise

you're just like working on something

and you're like oh i'll just deal with

this oh and you just never fully get

into it and then you're never able to

really get into the flow and do your

best work you know i'm right number five

is actually being aware of how long

tasks take you i think we think that

tasks take us a lot less time than they

actually do and it means that you're

always going to then try and fit more

into your time blocks or into your day

than is

doable so again when i'm posting my

schedules up on instagram that is based

on what i know i can do in what time and

i very rarely stray from those and i

know that that like i'm

not perfect at work in any way but i do

know myself and the work i need to do

and how long it's going to take me

really quite well and that's been one of

the most important things because i

cannot stress enough how much if you

keep setting yourself up for failure by

planning too much in your day and then

constantly missing your targets for

self-esteem for morale for productivity

it's just so bad because you're

constantly going to feel like you're

not doing enough or you're

failing and actually if that's

continuously happening no the only way

you're failing is you're failing and

planning effectively because you know

that you can't get all of that done in a

day and now you're putting it in your

diary to get it all done in a day and

then you're shocked when you don't do it

for the fifth day in a row like

engage sorry like really tough love but

this is what i tell myself the whole

time if i'm constantly getting annoyed

about the same thing change the way you

do it if you feel like you're bad at

this i would recommend spending a week

or so kind of monitoring how long things

take you so if you think that usually

actually taking composing a quick email

will take you five minutes you're

probably gonna find out it takes 10 to

15 minutes instead of five minutes

especially if you're like towards the

end of the day any of these things just

start noting down how long

your tasks that you spend a lot of time

doing take you and i think in no time

when you actually have like a better

awareness of how long things take you

you'll be far better at planning and

each morning when you're like what are

the most important things out of the

things i'm doing today and then planning

them in your day you're going to have a

lot better awareness of how long things

are actually going to take you and

you're going to stop putting in a 15

minute break before a call that's

probably going to run over by five

minutes anyway and you're probably going

to be a bit drained you're going to stop

putting something in there that's

exactly 15 minutes and actually takes

you longer another thing that's kind of

along the lines of this is my next

point which is taking breaks i know this

sounds ridiculous it sounds both

self-explanatory and it sounds like

you've got your lunch break or whatever

at work but i think that we really

really underestimate how much we can get

drained especially from doing like deep

work or continuously just like typing

away and working for a bit i do this

like really really unhinged and quite

like sociopathic thing which is i set

myself a 10 minute timer to read because

that actually takes me completely out of

my headspace and just like

takes me away from my work so much that

i can then start again in that 10

minutes and of course if you have space

for a longer break like it completely

depends what you're doing but it is

highly effective in just understanding

when and how long you need breaks for so

if you have a two

hour time block and it's actually going

to take you two hours do not schedule

something for right after that or make

sure it just ends just with like a

little 15 minutes i think we think it's

more productive not to take breaks but

actually we end up doing a lot less

lower quality work and a lot feeling a

lot more burnt out and frustrated and

like cutting corners and all of this

when we don't take breaks we think it's

good because we think we're pushing

ourselves through and i'm the first

person to give this advice and not take

any of it um but i think that's really

really really really really important

i'll especially if i'm like really

passionate about something or really

excited about a project or i'm close to

a deadline i'll work with some on

something for hours and hours and hours

um and then i'll really start to lag and

actually the best thing to do would just

be to take a 10-minute break but you

just try and push through but you know

the right thing to do is just to take a

10-minute break um so i think that that

is really important i also think i

completely understand it obviously

completely depends on your line of work

when you can take a break like

obviously you're not going to really

want to be sitting in the office like

with your novel out um but just go sit

in the toilets like if that's a problem

just like go sit in the toilet for ten

minutes no one's gonna ask if you're

doing a huge obviously if you're

close to a deadline it goes without

saying that there are times where this

just can't be the case and you do just

have to like plow on but i think

most of the time there is space for

understanding how long you can work

without a break and in putting things in

there and planning once again not to set

yourself up for failure okay so if

you're not sure on this i think the most

important thing to ask yourself is how

long it takes you to lose concentration

on a task and understanding that this

will be different across projects tasks

and quick tips so for example i can

probably work on a project as i said for

like an hour and a half two hours but

quick tips if i'm blitzing through all

my quick tips because it's so many

different things i can probably do like

an hour tops it's gonna get a bit

exhausting going through all of these

different tasks after that point so then

you can time block with that in mind the

most important thing for you to take if

you take anything out of any of these

tips that literally no one asks for is

to work alongside yourself like do not

work against yourself if you can only

concentrate for x amount of time if

you're better in the morning or better

in the evenings like any of these things

stop working against yourself and start

working with your

tendencies in mind because otherwise

it's going to be ten times harder once

you admit that actually like oh no this

is the way i work best and start working

with that in mind rather than against

that life-changing next tip is to make

your own deadlines a lot of the time

particularly in a busy period at work

you're gonna have 23 deadlines on one

day like it's going to be in line with

the end of the tax year or in line with

the end of the quarter or like whatever

it might be and like that is obviously

such a recipe for overwhelm what are the

most important things you can do is

actually giving yourself deadlines

instead so for example i know i have a

hectic week next week so if something's

due next thursday no no no no it isn't

it's due this thursday and i know that

sounds pretty self-explanatory but like

uni was the first time i really really

really got this because it would so many

of my tutorials would always fall on the

same day like i'd have a jam-packed

thing of tutorials so i'd be like i have

10 000 words due on thursday

and in my head then i was constantly

doing all of these things no you have

2 500 you're on the friday before then

you have 2500 due on the monday then you

have 2500 doing you know just like

actually

spacing it out to be able to like assign

yourself a deadline and you can take

time blocking into this too so setting

yourself the deadline and then making

sure you have enough time to block with

that deadline in mind then you're like

with no external factors this does make

sense rather than i think a lot of the

time we're like this needs to be done by

the hair and we're like

there's actually

no place for that to fit or it could be

done a bit earlier and then we could get

this done next tip is focus enhancing

apps if you were here in the uni days

you know that focused forest

is my best friend um first the app where

you plant trees for when you're focused

and you can't use your phone in that

time or you kill the tree and it's

life-changing use it use things that

will help you use technology that's good

we love technology that's good even

though it's probably stealing our data

and selling it to elon musk for legal

reasons that was not comment about

forrest i actually don't know if they

have any link but i'm just a joke next

tip okay very close to being finished we

have three small tips left number one

turn off your notifications i know it

sounds drastic and obviously don't turn

off your notifications if you're a pa

and you need to be answering someone all

the time

but

you'll check them all at the beginning

but honestly not being

completely controlled by whenever things

just pop up is so important because

remember that 26 minutes that you get

distracted for every time you pick up

something else we're not allowing

ourselves to do that just turn off your

notification or at the very

least put your phone on do not disturb

in the workday second last tip commit to

tasks stop multitasking i know we think

it's important but commit to task commit

to meetings

just commit you'll get it done

in half the time it will be far better

you won't feel like you're always doing

a thousand things at once of course we

sometimes need to multitask of course

when i'm in a meeting that's clearly

become quite useless for me of course i

will start multitasking but i feel like

we have this idea that we need to be

doing 53 000 things at once and it

actually just compromises everything so

just taking down the multitasking where

you can productivity

over busyness comprehending and then the

final tip to do your to-do table at the

end of your working day so before your

next day you know when you're like oh i

didn't get to this i didn't get to this

i didn't get to this

channel channel it straight into your

to-do table because otherwise what's

going to happen is you're going to start

the next day without that form of

urgency of like all of these different

things and you don't need to start your

day with urgency no one wants to start

the day with urgency so

say i'd finish today

and i've done all of these things and

like

this is just the beginning of the day so

what like 20 other things will come up

like here then

before going home she's at home before

leaving the office tomorrow i'll do

my one for the next day and then just

when i open it's just so nice you arrive

at work the next morning you open you're

clear then you can just create three

numbers one two three around the first

three you're gonna do time to block them

into your day

chef's kiss we're all happy we're all

over achieving and we all tie our

self-worth to our productivity for

clarity not condoning

also the only way i know how to exist so

get it right

so i hope you enjoyed this video as i

said just wanted to make sure there was

everything in one place i highly

recommend not trying to do all of these

things at once because once again then

it's just about like we have these

sprints of trying to be really good at

self-care sprint's trying to be really

good at productivity just pick a few of

them like the three non-negotiables or

the to-do tables or time blocking and

just

just try and work those ones in there

gradual slow and steady wins the race i

never believed the hair and the tortoise

when you think of the hair in the

tortoise

it's obviously ridiculous

like obviously the hair would win no

are we not

are we on the same page here because i

feel like that anyway

slow and steady does win the race

and

i

have a passion

for being more productive so i can spend

more time doing what i actually want to

do let's laugh have a great day

and remember it's not all about

productivity but when you're working you

might as well be doing it well and we

all have goals to reach okay bye okay

bye

[Music]

so

[Music]

so

[Music]

you