Google Gemini for Workspace ✨ The Gemini Dilemma: Harnessing Workspace Power Within Limits

Summary

The video discusses the speaker's exploration of Gemini Advanced, a new Google AI service that provides enhanced AI capabilities through a premium subscription. The speaker highlights key Google Workspace integrations like Google Docs, Gmail, and Slides that utilize Gemini to assist with writing and content creation. However, they express disappointment upon learning of strict monthly usage limits that cap Gemini interactions, feeling this could limit the service's usefulness. Overall, while excited by Gemini's potential, the speaker remains skeptical given limitations, risk of inaccurate suggestions, and the need for users to validate AI-generated content.

Takeaways

• 😊 The video introduces Google's new Gemini Advanced chatbot capabilities available through their premium subscription offering
• 😮 Gemini Advanced provides access to Google's most advanced AI model for improved performance
• 🤔 Gemini Advanced has integration across Google Workspace apps like Gmail, Docs, Sheets, Slides and Meet
• 😀 Gemini can help write emails, documents, presentations using AI via prompts and suggestions
• 🙁 Gemini Advanced has a monthly limit of 500 prompts and suggestions you can use
• 😠 Hitting the usage limit causes Gemini to stop providing assistance which is frustrating
• 👎 The features seem fairly basic and limitations make it less useful than hoped currently
• 😊 Google ONE premium subscription also includes increased Google Drive storagebenefits
• 😐 More clarity needed upfront on Gemini Advanced limitations to set proper expectations
• 🤷‍♂️ Overall capabilities seem promising but limitations may force use of alternative AI tools instead

Q & A

What AI assistant is the person using in the video?

The person is using Gemini, Google's AI assistant that comes with their Google One premium subscription.

What are some of the key benefits of Gemini mentioned in the video?

Benefits mentioned include improved performance with the upgraded 1.0 Ultra model, integration across Google Workspace apps like Gmail and Docs, increased storage, and enhanced creative capabilities.

What monthly usage limit surprised and disappointed the person?

There is a 500 monthly limit on the number of times you can request Gemini's help or accept its suggestions across the Google Workspace apps. This limit surprised and disappointed the narrator.

What Google Workspace apps can you use Gemini in?

The video mentions you can use Gemini in Gmail, Docs, Sheets, Slides, and Google Meet.

What are some examples of Gemini features shown in Google Docs?

Examples include the 'Help me write' feature to suggest text, check spelling and grammar, and help rewrite or summarize existing text.

How can Gemini assist with presentations in Google Slides?

In Google Slides, Gemini can generate images based on prompts and apply different artistic styles to the images.

What tips does the video offer for writing effective prompts?

Tips include using natural language, being concise yet providing context, using specific relevant keywords, and breaking down complex requests into separate, simpler prompts.

Why does the narrator plan to follow up with another video?

The narrator plans a follow-up video to demonstrate actually using the Gemini features instead of just introducing what they can do.

What concerns does the narrator raise about relying too much on AI?

Concerns mentioned include getting inaccurate or inappropriate suggestions from the AI, becoming complacent about validating the information, and overall trust issues with AI still being in early development.

What is the narrator's overall view of Gemini by the end of the video?

While excited about the potential, the narrator ultimately feels disappointed and limited by the monthly usage cap, concerned it will restrict the practical value.

Outlines

00:00

😀 Introducing Google's Gemini AI assistant

The first paragraph introduces Google's new Gemini AI assistant, which is part of their Google One AI Premium subscription. It discusses some of Gemini's capabilities like reasoning, following instructions, coding, and creative inspiration. The author also compares it to other chatbots like ChatGPT and Copilot.

05:01

😕 Discovering usage limits

The second paragraph reveals that Gemini has monthly usage limits - only 500 prompts per month. The author expresses dismay over this, as it could really limit the experience, especially compared to competitors with no hard limits.

10:01

🤔 Exploring Gemini's capabilities

The third paragraph looks at some of the specific capabilities offered by Gemini across Google Workspace apps like Docs, Gmail, Meet, Slides, and Sheets. Most of the features seem fairly basic, leading the author to question the value given the strict usage limits.

15:01

😟 Realizing the limitations

In the fourth paragraph, the author provides more commentary on the limitations of Gemini based on their initial exploration. In particular, they cite the complexity limits compared to tools like Copilot and the unreliability of the content.

20:03

😐 Summarizing thoughts on Gemini

The final paragraph summarizes the author's perspective after the initial discovery of Gemini's capabilities and limitations. While excited about the potential, the strict usage limits, risk of inaccuracy, and need for validation lead to some hesitancy and doubt moving forward.

Keywords

💡Gemini

Gemini is Google's conversational AI assistant. In the video, the narrator talks about using the premium version of Gemini called 'Gemini Advanced', which provides access to Google's most advanced AI model. Gemini is shown to have capabilities like generating text, images and tables based on user prompts.

💡prompt

A prompt is an instruction or input that the user provides to an AI assistant like Gemini to get it to perform a task or generate content. The video talks a lot about how to write effective prompts that provide enough context and detail for Gemini to understand what is being asked of it.

💡limitations

The narrator discovers that Gemini Advanced has a monthly limit of only 500 prompts, which surprises him. He talks about how hitting such limits can ruin the experience of using these AI tools.

💡Google Workspace

Gemini Advanced capabilities are deeply integrated into Google Workspace apps like Docs, Sheets, Slides and Gmail. The video shows features in each of these apps powered by Gemini.

💡storage

The Google One AI Premium subscription that unlocks Gemini Advanced also provides 2TB of Google cloud storage. The narrator sees this as a major benefit.

💡accuracy

When using AI systems, accuracy of the generated content is important. The video mentions how Gemini's capabilities have limitations and can sometimes provide inaccurate or inappropriate information.

💡privacy

The narrator checks Gemini's privacy protections, which seem to be quite strong even though the tool is accessing user data.

💡iterative

When asking Gemini to perform more complex tasks, an iterative approach is required where the prompt is broken down into multiple steps. This allows slowly building up the output.

💡training data

The narrator mentions how in some AI chatbots, when the training data gets too old therelevance of the content reduces. This issue needs to be avoided with continuous model updates.

💡trust

For AI tools like Gemini to be truly useful, the narrator feels there needs to be trust that the output will be accurate. Without this reliability, the purpose is defeated.

Highlights

Using Google's most capable AI model, the Gemini 1.0 Ultra

Key benefit is Gemini's ability to sync with Google Search

Got 2 months free trial to try Gemini Advanced

Gemini Advanced has far more capabilities for reasoning, following instructions, coding and inspiration

Also get 2 TB free storage with Google One AI Premium subscription plan

Surprised to learn there's a 500 monthly limit on prompts and suggestions

After limit reached, Gemini stops accepting prompts and stops suggesting

2 types of actions count against limit - asking Gemini to do work, and accepting its suggestions

No similar limits on Microsoft 365 with Copilot

Google Workspace Gemini features seem pretty basic - draft text, create images

Tips to write effective prompts - be concise and clear, provide context, use specific keywords

Must break down complex tasks into separate, simpler prompts

Still need to validate accuracy of results due to AI limitations

Wait to try it until capabilities improve further

Will follow up with video demonstrating the Google Workspace Gemini tools

Transcripts

hello humans and future AI

overlords I'm using Chrome and I'm at

G.G

google.com uh you can see here I'm using

Gemini Advanced I did get the

subscription so uh Gemini Advanced um

gives you access to Google's most

capable AI model the ultra 1.0 um

there's a 2 months uh trial at no charge

so you get two months to try it out

which is really good because as most

people know these tools are very new and

they are

um having issues you know so anyway but

uh I do have to say um I'm a big fan of

the chat bots of course chat gbt blew my

mind uh Microsoft

uh Bing chat copilot um has lots of

great capabilities when Google B came

out um had limitations but I really

liked it one of the big benefits of the

Google bard now the Google Gemini

chatbot is it's um It's ability to sync

with Google Search now um all of these

chatbots have limitations and um it's

one of those things where it can really

kind of ruin the experience when you get

bad data or you get a non-responsive app

or it's like I can't do that and it's

just like ah you know but anyway uh but

um I'm still you know learning these

tools and um I set up a subscription to

um uh to Leverage The Gemini Advanced um

and I'm I'm really uh exploring it and

using it so it's it's going to be 20

bucks a month um and so basically you

get their 1.0 Ultra model um you know

you get uh better performance even

during peak times I didn't realize that

uh you know that some of these

experiences were being downgraded but I

didn't notice it so I didn't you know

don't know you don't know any better um

and then uh um it's got Gemini and Gmail

docs and more so really kind of cool um

so uh Gemini Advanced is far more

capable at reasoning following

instructions coding and creative

inspiration uh we can't wait to see what

you

create um

and it is a really a very simple process

to to upgrade when you're in the the at

the Gemini tool um in addition because

it's part of the Google one AI Premium

plan um you get two terabytes of storage

which is great I was already paying for

Google one and I was getting like 100

gigs of storage which was not enough but

the uh the two terabytes is fantastic so

uh you know the the advantages are you

get the Gemini in the Google workspace

tools and you get the two terab of free

storage too which is great and the super

enhanced uh Gemini Advanced uh 1 Ultra

model um and I'm very excited about that

um one of the things I've really been

interested in doing is I wanted to learn

more this has come out recently was the

um Gemini for Google workspace so uh it

it requires the the Google one AI

Premium plan um I was trying some of

these features through the Google

workspace Labs um you know the the help

me write feature uh and Gmail was

something I was using in advance of this

um that I thought was really cool um and

then um one of the things really

interesting it says when using Gemini

and Gmail doc sheet slides and meet

features through Google 1 AI premium

there's usage limits so let's open that

up and take a look so usage limits for

in Gemini for gole Google workspace so

um you use your

Gemini uh uh in Gmail doc sheets slides

and meet is subject to a monthly usage

limit you can use these feature 500

times per month this is kind of freaking

me out I did not realize this is like

the you know the caps on you know your

phone calls I mean this is like wait

what your caps on data usage for your

internet like this is not cool the usage

limit can't be shared with other people

and it doesn't roll over to the next

month so your limit resets on the first

day of each month well tomorrow's the 1

so that's cool um guess I get 500 you

know starting uh starting tomorrow but I

did not know that there was a 500 limit

that kind of upsets me to be honest um

so how does my use of Gemini gml doc

sheet slides and meet affect my monthly

limit so there are two types of actions

that count against your limit you ask

Gemini to do work for you this happens

when you use features like help me write

which I use often help me visualize or

create a redraft of content in Google

workspace

apps you accept a suggestion from Gemini

when Gemini detects an opportunity to

help you get work done it makes

suggestions that you can choose to

accept or ignore suggestions that you

ignore don't affect your usage limit but

when you accept a suggestion it counts

toward your usage limit okay uh what

happens when I reach my monthly limit

you're warned when you approach your

limit after you reach your limit Gemini

stops accepting your prompts stops

making practice suggestions that is a

bummer I mean that is a real bummer um

I'm I am not uh happy about that um

that's something that I think really

should have been made really clear up

front I'm glad that this is in you know

is in the mode where we're just uh um

getting started but I was really really

surprised about that so um there's a

link about how Gemini protects your data

and these were

are a lot of their privacy uh things

that they've had in place even prior to

the Google one AI Premium plan um but

yes they definitely protect your privacy

so uh in here um this is where we can

learn about current Gemini features so

in Google Docs youve got the help me

write feature um where it can suggest

text based on prompts uh let's see let's

take a look see what this looks like

here so

um

H so in Google Docs you can use to help

me write prompt to suggest text using

artificial intelligence write new text

for example you can ask Google dos to

draft a letter or a social media caption

rewrite existing text you know you can

rephrase text or make it more formal

more concise or more detailed um before

you use Gemini Gemini features don't

represent Google's views so these are

all those you know um legal ease around

you know don't rely on Gemini features

as Medical

Legal Financial professional advice

Gemini fatures may suggest inaccurate or

inappropriate information or feedback

makes gemina more helpful and safe

Enterprise and users can submit feedback

about their experiences so um that's uh

that's great um so you can use it to

draft write song lyrics All the creation

stuff that we do in the chat box looks

like you can do directly in the tool and

it's almost like well why would I do it

inside the app if I've got this 500

count limit I mean I'm just uh wow

that's really sticking with me um use

proofread U check spelling and grammar

uh or stylistic so check your spelling

and grammar and go Google Docs so this

is um so it's got some options here I

mean that that's already kind of

available

um so so that's in Google Docs uh sounds

pretty basic to be honest um in Gmail

this is the you know draft your email to

help me write feature which I've been

using even prior to the subscription um

um so you know I don't know if that was

going to disappear you know from the uh

from uh from being available without

without a subscription um it's nice

don't get me wrong the first time I used

it was in this you know email actually

uh you know to to YouTube about wanting

to meet up um um I thought I got in

trouble for one of my YouTube videos but

it wasn't that at all but anyway um so

yeah creating a You Know cover letter

birthday you know as soon as creating

you know a Content you know uh based on

a prompt I mean that's all pretty basic

u in Google meet so uh create a

background image um so let's you create

background images based on prompts I

mean that's cool you know having you

know you know custom background images

for your you know for your for your

meeting um um look and sound your best

improve Google meet video quality um

interesting so it looks like there are

some capabilities there and then in

Google Slides um you can use AI for your

presentation to create images and other

tasks you you can use the create an

image with Gemini uh button to enter a

prompt for example you know create an

image of a picnic or an abstract

painting um so let's just click here and

look at this so this is um you know on

Google Slides you can use create image

with Gemini uh and you know creating

image props you know you you likely

you've done that before in chat Bots and

stuff like that so um and then we've got

all the you know kind of legal about it

you know you got the um use AI to create

an image on your computer you know open

a presentation of Google Slides um click

insert image and then create image with

Gemini um and then in a panel on the

right enter your prompt um you know and

they've got some prompt examples here

you know and then you can click add a

style create you know we'll give that a

shot but um that's that's cool um and

then in Google Sheets so you can use

artificial intelligence to organize

automate manual text processing tasks so

use help me organize to draft a trip

plan or task tracker learn how to create

tables based on prompts

um so let's see here so we've got to

help me

organize um use AI to organize and track

your data sheets on your computer open a

new spreadsheet uh or tab in Google

Sheets click the help me organize

sidebar will automatically open um and

then enter a prompt plan a hiking trip

in Iceland you know so putting your

prompts there click create um and then

it'll generate a table interesting

that's cool

um I mean this all seems really pretty

basic um and then uh learn how to use an

enhanced Smart Fill so enhance Smart

Fill so article refer is referring to

feature available to users on Work Work

accounts through gim or JS ad so this

looks like this is a this feature is

also available

through Early Access testing program

Google workspace Labs um so use AI to

fill out your

sheets

um and of course they got the

limitations you know about content that

may not be appropriate or accurate um so

basically um you're

um entering in you can see smartfill

suggestions andies once you make an edit

live suggestions you know or when you um

except suggestions yeah you get that 500

limitation for every time I accept a

suggestion like I could just see going

through those in days that's just that

just doesn't seem that just doesn't seem

right uh to be honest um there's not

that kind of limitation in uh the

Microsoft 365 platform with co-pilot so

right now um this is a strike against uh

this this platform right now so H this

is a bummer uh let's go back here to um

so this is get the most out of Gemini

and Gil docks and more um so uh basic be

best

practices um so looks like there's a oh

a Gemini cheat sheet productivity guides

by job roll tips for writing prompts

more resources oh this is cool so Gemini

cheat sheet let's take a

look um so write something new just to

help me write you know create content

you know rewrite something help me write

summarize or shorten you know draft an

email uh organize with Gemini and Google

sheet so um ins in so click insert help

me organize to open the Gemini sidebar

and then enter your prompt to create

content um so creating images and slides

and Google Slides um so it's create

image so it's you know so Google Slides

is about creating images this is really

um I mean as I'm reading this for the

first time I'm really finding this to be

really

pretty pretty limited um so tips to

write promps for Gemini you know use

natural language be concise and clear

provide context use specific and

relevant keywords break down complex

tasks and separate prompts and that's

definitely something I've noticed is

that you know when you start when you're

playing with chat Bots and you're

prompting and stuff like that you know

you're you're kind of at least for me it

was kind of going from Google searching

to prompting is different because you're

not just searching for things you're

actually you know you you can be

searching and asking and learning but a

lot of times now you're you're doing

more than that you're searching and

creating and generating you know and and

building and stuff like that so um

you're going uh away from um just being

a Content consumer to a content creator

and it's you know in partnership with

the with the AI uh but anyway so we we

got the limitations here about the views

and all that kind of stuff so so here um

it's got some examples of you know

getting the best results so you know

taking um simple words um you know and

expanding out the context of it you know

being clear and concise but giving some

context so that U it's clear to the AI

what you're really asking for and that

is definitely something that you just

kind of pick up over time and I've I've

noticed that my

thought process behind what I ask in

prompts is changing because I need to be

more specific I need to provide

context um so what was once a lot of

like you know kind of key Search terms

that I used in Google search um you know

and things like that are now becoming a

little bit more detail oriented a little

bit more context

oriented um and uh you know and then you

know you get into those situations where

you know it can't do The Prompt so you

got to break it down into pieces and

stuff like that you know I remember you

know I wanted um you know like um Gemini

to to go build basically a spreadsheet

of a lot of the most recent um

entertainment Awards and you know kind

of create columns for all of them and

aggregate kind of best film and it's

like I can't do that you know um but but

basically I took it through it step by

step and said okay go identify all these

entertainment programs create a column

to identify the best film for each of

them in a table and it went and did it

and I said okay now go at so it created

it for 2022 and each kind of

entertainment program with uh with rose

for those and then a year for for 2022

then I said well go add you know 2021

and then it went and added and go add

2020 um you know to it and so it just

added and then I could say oh go add a

row to it that had this other um award

program you know that that that maybe

wasn't in the list and it went through

and added it as well so so it's one of

those things like sometimes the the

complexity of what you're asking it to

do you have to work with a co-pilot to

kind of build it up now it really is

very um it's one of those things where

it just kind of I guess depends on the

training and the intelligence of the

tool and where it's evolving because

I've done stuff like where I've asked it

to create tables of shows and series and

there's a show I really enjoy called

Taskmaster where I asked it to go out

and you know create a uh table of uh

episodes for a Taskmaster season and

then I said Okay add the uh the winner

of of each of those days in that series

and then I said oh yeah and then go add

the points that each person got uh each

day in that Series so it was kind of

amazing where it was so fluid that you

could have this kind of simple

conversation and then work working with

the tool begin to ask it to build out

your table and stuff like that so I feel

like that's what we're kind of doing

here we're going from these very simple

to more contextual content and it may

require some iterative uh kind of work

and some of that's maybe on me as a

human trying to give enough context um

also I think sometimes it could be on

the AI capabilities and stuff like that

as well so let's see I'm GNA go to this

is the cheat sheet so yeah so we kind of

already kind of looked at this which is

great but this is I think is fantastic

um so there's uh related resources you

know around you know you know we've kind

of you can tell that we've kind of

looked at some of this stuff already um

draft emails in Gemini so this is you

know that whole issue of opening it up

clicking help me write you know putting

your prompt in there clicking create you

know making you know changes based on

what content it creates in here and then

clicking insert if you like it you've

got the option to recreate and ref find

it refine it to make it you know shorter

or professional you know more more you

know um but anyway it it it's got a lot

of uh you know pretty cool options but

that's something that helped me write

I've been using helped me write for a

while now and it's great um I love it to

kind of get off the ground you know with

the emails or respond to an email um a

lot more easily using that tool it's

fantastic

um let's see create background images

and and the Google meet tools so let's

look here at that so create background

images um so basically you're in Google

meet um and you're going to generate a

background so it looks like okay you put

in your prompt and then you pick a style

and then you pick your record I mean

that's that's cool I mean it's you know

it's not I mean I was going to say it's

not rocket science it's it's AI science

you know which is cool but um there's

clearly I mean a lot going in there I

don't mean to to denigrate it um but

anyway uh this you know so Google uh

Gemini for Google workspace it's part of

the Google one AI Premium plan um you

know this is just an introduction to it

uh talking about it I'm going to

actually do another video where I

actually use it and I'll capture that uh

but now I've got some background on what

I can do with it what I should do is um

use up those 500 prompts today since the

clock changes over tomorrow um anyway um

you know um I'm excited about this I'm

hoping that these caps grow because I

could see hitting this cap very quickly

particularly if I if I use this a lot um

and and if if it is something you know

it's one of those things like when you

started using chat GPT and you would get

hit in the face with that training data

uh date where that training data date

was so old that the content in the tool

just wasn't relevant anymore uh or was

just too far out of date for what you're

looking for um this you know is a is a

limitation in here um and that's the

thing I think we've got to you know we

all have to kind of understand about

these new AI tools is that there are all

kinds of risks and limits and stuff like

that and you and you see that when

you're looking at the content here um

you know it's always is kind of telling

you before you use Gemini you know uh

suggestions don't represent Google's

views don't relying it for certain types

of advice you know inaccurate

inappropriate information so I mean it's

like you know we still have to live in

this I feel like hypervigilant world

where when using AI we have to be even

more uh you know aware of what we're

getting and you know and that it it kind

of defeats the purpose if you can't

trust it to be honest um you know but um

and you hear all these stories of you

know people you know you you know

filling you know lawyers using it and

creating and it creates you know um you

know uh content in their legal briefs

that are is completely uh untrue and and

and and and was generated but not

accurate anyway um you know and so I

definitely don't want it to do that kind

of thing so I think starting with it you

know from a personal perspective

um you know I want to use it to do some

very simple tasks I want to do it use it

where I can validate this those simple

tasks and then build on it to do some

more some more complex things uh but but

anyway um I am uh you know I am excited

to explore it I do think you get two

months free to try it I recommend it you

know I think it's you it's worth uh you

know your time to go try it out it's

going to get better it's going to

improve so maybe wait a little bit

before it gets better I'm not sure um

you know but anyway um thank you for

watching this video um I will do a

follow-up video where I actually use the

tools you can see it but this is just an

introduction where I just wanted to kind

of find out what can this do what's

possible um and uh the big uh Awakening

of the

500 um you know limit uh uh prompt limit

is uh kind of crazy so basically it's

going to make me want to do prompts

inside the Gemini uh chatbot and then

just paste them into the tool and not

even you know not even do them in app

which is just not the point um but

anyway we'll see here

um thank you for joining me today sorry

for the rant um a little bit more

negative than I thought it was going to

be but I was just really surprised so uh

but we'll see how it goes maybe it won't

be so bad but oh man I definitely doubt

it it's either one of those things I'll

hit that wall one a couple of times and

I'll be like nope I'm going to go to the

place where I don't get hit with a limit

you know um but anyway um we'll see you

in the next

video