How To Make A Construction Project Schedule
Summary
TLDRThis video tutorial guides viewers on crafting a construction project schedule, emphasizing the importance of establishing a correct overall project duration and end milestone. It suggests breaking down the task into manageable parts by scheduling individual pages of plans, then logically tying them together. The presenter stresses the visibility of the schedule, involving trade partners for input, and ensuring the schedule is realistic and executable with proper resources, ultimately leading to a successful project timeline.
Takeaways
- 📅 Importance of Correct Timing: Ensuring the right overall project duration and end milestone is crucial for an accurate construction schedule.
- 🔍 Phase-by-Phase Planning: Breaking down the project into phases and planning each phase separately helps in managing the complexity of the project.
- 👷 Trade Flow Essential: Trades should flow logically from one area to another without being overburdened to maintain the project's pace.
- 📚 Study the Drawings: Gaining a high-level understanding of the project through detailed study of the drawings is foundational for effective scheduling.
- 📝 Page-by-Page Scheduling: Creating a schedule by focusing on individual pages of the drawings prevents feeling overwhelmed and allows for a more manageable approach.
- 🔗 Logic Ties for Cohesion: Independent sequences from each page must be logically tied together to form a cohesive overall schedule.
- 👀 Visibility is Key: A good construction project schedule must be visible and easily understood by all stakeholders involved in the project.
- 🤝 Trade Involvement: Involving trade partners in the scheduling process is essential as they provide expert input and are responsible for the actual construction.
- 🛠️ Trade Flow in Schedule: Each part of the schedule should reflect a trade flow that is practical and feasible for the trades to execute.
- 📦 Material and Contract Readiness: The schedule must be supported by a supply chain that can deliver materials and contracts on time.
- 🏢 Coordination and Permissions: Coordination with trade partners and obtaining necessary permissions are critical for the execution of the schedule.
Q & A
What is the primary focus of the video script?
-The primary focus of the video script is to demonstrate the process of creating a construction project schedule, emphasizing the key steps and ensuring none of the important parts of the scheduling process are overlooked.
What does the phrase 'eat the elephant' refer to in the context of the video?
-The phrase 'eat the elephant' is a metaphor for tackling a large and complex task, such as creating a construction project schedule, by breaking it down into smaller, manageable parts.
Why is determining the proper overall total project duration important at the start of the scheduling process?
-Determining the proper overall total project duration is important because it sets the correct start and end dates for the project, which is crucial for planning and ensuring that the schedule aligns with the project's critical path and trade flow.
What is a 'takt plan' and how does it relate to construction project scheduling?
-A 'takt plan' is a method of breaking down the project into phases, each with its own start and end dates. It helps in ensuring that the project schedule is accurate and that the critical path is properly represented, facilitating good trade flow.
What is the significance of trade flow in construction project scheduling?
-Trade flow is significant because it ensures that tradespeople can move from one area of the project to another in an organized and efficient manner, avoiding overburdening them and maintaining a smooth workflow.
How does the script suggest approaching the scheduling of a large set of plans?
-The script suggests studying the drawings page by page, creating a sequence for the work on each page individually, and then logically tying these sequences together to form the overall project schedule.
What is the most important characteristic of a good construction project schedule according to the video?
-The most important characteristic of a good construction project schedule is visibility. It should be clear and easily understood by all stakeholders, allowing for better collaboration and execution.
Why is trade involvement essential in the creation of a project schedule?
-Trade involvement is essential because the tradespeople are the experts and builders who will execute the work. Their input is crucial for creating a realistic and executable schedule.
What are the 'critical three' aspects to watch when creating a project schedule?
-The 'critical three' aspects are material procurement, trade partner contracts, and coordination and permissions. These ensure that materials, contracts, and necessary permissions are in place for the schedule to be executed successfully.
What additional resources does the script mention for those looking to improve their construction project scheduling skills?
-The script mentions a guide with key commandments, principles, contract language, videos, and resources that are available in the description below the video, as well as the option to reach out for training, books, consulting, and project support services.
How can viewers get in touch with the presenter for further assistance or questions about construction project scheduling?
-Viewers can reach out to the presenter, Jason, via email at [email protected] for further assistance, resources, or questions regarding construction project scheduling.
Outlines
📅 Mastering Construction Scheduling Basics
This paragraph introduces the video's purpose: to guide viewers through creating a construction project schedule. It emphasizes the importance of understanding the entire scheduling process to avoid missing any crucial steps. The speaker assures that they will cover the initial steps, how to tackle the overwhelming task of scheduling, and the characteristics of an effective construction schedule. The focus is on establishing a proper project duration and end milestone, which is foundational for a successful schedule.
📚 Breaking Down the Scheduling Process
The speaker elaborates on the strategy of breaking down the scheduling process into manageable parts, like 'eating an elephant one bite at a time.' They suggest starting with the right overall project duration and using a Critical Path Method (CPM) format to ensure accuracy. The emphasis is on trade flow, which means ensuring that construction trades can move smoothly from one area to another without being overburdened. The paragraph also touches on the importance of involving trade partners early on for accurate budgeting and planning.
🔍 Page-by-Page Scheduling Technique
This section introduces a methodical approach to scheduling by studying and scheduling each page of the construction plans individually. The idea is to gain a high-level understanding of the entire project before focusing on the details of each page, creating a sequence for the work depicted. The speaker advises against diving straight into scheduling software and instead recommends a step-by-step process that leads to a comprehensive and interconnected schedule. The goal is to simplify complex projects and create a schedule that is easy to understand and execute.
📈 The Importance of Visibility and Trade Input
The final paragraph discusses the most important characteristic of a good project schedule: visibility. The speaker argues that a perfect schedule is one that can be clearly seen and understood by all parties involved. They stress the necessity of trade input, as the trade partners are the experts who will execute the plan. The schedule must have trade flow, be supported by the supply chain, and include critical considerations such as material procurement, contract agreements, and coordination with authorities. The paragraph concludes with a call to action, directing viewers to a guide in the description for further resources and support.
Mindmap
Keywords
💡Construction Project Schedule
💡Critical Path Method (CPM)
💡Trade Flow
💡Takt Plan
💡Pre-construction
💡Design Phases
💡Schedule Logic
💡Visibility
💡Trade Involvement
💡Supply Chain
💡Buffers
💡Last Planner System
💡Resource Allocation
Highlights
Introduction to creating a construction project schedule and ensuring all key steps are covered.
The importance of establishing the correct overall project duration and end milestone early in the design phase.
Using a Critical Path Method (CPM) format to ensure the schedule's start and end dates are based on phases and trade flow.
The concept of 'eating the elephant' by breaking down the scheduling task into manageable parts without getting overwhelmed.
The necessity of trade flow in scheduling to prevent overburdening trades and ensure smooth work progression.
Ensuring budget accuracy from the pre-construction phase to avoid unnecessary value engineering efforts.
The suggestion to subscribe to a YouTube channel for implementing remarkable constructs.
The method of studying drawings page by page to create a sequence for work and avoid feeling overwhelmed.
Linking independent sequences logically to form a coherent schedule and create takt phases.
The emphasis on the visibility of a project schedule as the most important characteristic for its success.
Involvement of trade partners in the scheduling process to incorporate their expertise and ensure feasibility.
The three key principles for creating a perfect schedule: trade flow, supply chain support, and critical resource management.
The importance of material procurement, trade partner contracts, and coordination for successful project execution.
Providing a guide with key commandments, principles, and resources for creating an effective construction project schedule.
Offering training, books, resources, consulting, and project support services for those needing assistance in schedule creation.
The final call to action for viewers to reach out for help and to check out the provided resources for creating remarkable project schedules.
Transcripts
In this video, I'm going to show you how to create a construction project schedule.
You're going to leave here knowing the key steps, you may know little parts of scheduling. And you
may have specific training. But this is going to pull it all together and make sure you don't
forget any important part of the scheduling process. In this video, I'm going to talk
about what is always the first thing you do to create a construction project schedule and why.
The other thing is how you can eat that elephant meaning like, this is a big task, like doing a
construction project schedule. Where do I start? My plans are this big? How do I go through it? How
do you go through it and not get overwhelmed and eat that elephant one bite at a time, I don't even
know if elephant tastes good. But I'll show you how to do it. And we're going to leave you with
what is the most important characteristic of a good construction project schedule. So stay with
us, we're going to jam. Alright. Alright, so the first thing that you're going to want to do is
make sure that you have the proper overall total project duration, or the right end milestone. And
so let me draw some things up here on the board. Typically construction throughout the lifecycle of
construction, you have the maintenance, period, you have the construction period here in the middle,
and then you have pre construction and design. So first and foremost, early on in design, whether
it's you're going in for the interview, the award, conceptual design, schematic design, development,
or the CD phase, you need to make sure that the first thing you do is to make sure you have the
right overall total project duration. And so that is the key. If I'm looking at the schedule,
the start date and the end date. And this is your schedule, let me do it in a CPM format, right, it
has to be correct. And let me say this, it won't be unless you have trade flow. So what I like to
do with these phases is to takt them out. So each phase will be a part of a takt plan. And I will
know for a fact that my start date, my end date are correct, because it shows the critical path,
going through phases and wait for this that have good trade flow. That means your trade can go from
area to area to area in a flow. The reason that's important is because trades should go
from zone to zone to zone, and you can't just stack them or overburden them, and expect them
to do more work than they're capable of doing. So if you want this measurement to be correct,
you must have the start and end date based on phases and a critical path that summarizing good
phases with trade flow. That's number one and if you do that, you will have a good start and end
date. And early on in pre construction, you will be able to make sure that your budget is correct,
so that the designers don't take it to design more features in the building. And then you
have to take it back through some garbage value engineering effort, you can have the right budget
from day one. Real quick, let me just say one thing that we also want to have from day one
is a YouTube channel that really showcases how to implement remarkable constructs, a way we have that
it's this one, you can just go ahead and like and subscribe right now. And you have it from
day one. So please do that right now. That is the first thing that we should do together. And now
I'm going to talk about the second concept that if we understand will make this huge
project, this huge task seem manageable. And this works everywhere we try it. So you're not going
to go take a set of plans that are like this tall and try to schedule that whole building,
you're gonna want to go page by page. So first and foremost, when you get on a project, you're
going to want to study the drawings. And we that means get a overview, a high level understanding
of what that project is going to be. And then once you have that you kind of have a general vision of
what the project is going to be, then you're going to want to study their drawings page by page.
And on each one of these pages as you study the drawings. And you look at the building components
in the actual drawing set. And as you read the notes, and you really get an understanding of
what's on that page, right there on that page, or out to the side or in your scheduling software.
You go ahead and create the sequence for the work that's on that page. Yes, it's disconnected. Yes,
it's is not tied into the overall schedule. But you can go ahead and just schedule that single
page, you can easily go through that whole set of documents and not get overwhelmed,
and literally schedule a sequence page by page, then the third part of that will be to take your
independent sequences and start to logic, tie them together, right and create the right logic ties.
So your schedule starts to show up with the phases in the right sequence or the sequences that you've
created. And step number two will become takt phases. And then instead of those takt phases,
being at the same start date, you will again start to create interdependence ties to where
those takt phases start to trigger the completion of secondary phases. Once you have that, you'll be
able to flesh out your complete schedule, start to finish, flesh out your complete schedule, whether
it's in CPM or takt. And that way, you can then only focus on the ties only focus on the ties,
and not have to worry about two things all at once. So you've separated the creation of the
sequences page by page. And you've now gone over and focused on the logic tie on the logic tie. So
now you've completed your overall schedule. So you have focus here, your focus here. And this will
really simplify complex projects and the process of creating your schedule. Okay, so real quick,
please do not underestimate what I've just shown you here. This is the key. If you get asked
to make a schedule, do not just dive into the software. Do not just start scheduling and typing
and clicking buttons. You have to go through the drawings, you have to get a basis and you have to
start working page by page, and then bring it into a network or a system. If you do that, I promise
you, I promise you, you're gonna be proud of the work that you do. You're gonna love it. Okay,
so before we go to the rest of the content, I want to say the most important characteristic of a good
project schedule is that it's visible. Adam hoots the other day asked me, Jason, is there a way to
create a perfect project schedule? And I said, Yes, that might seem irresponsible to some people,
because it's not a perfect projection. But that's not what makes a perfect schedule. What makes
a perfect schedule is that you can perfectly see the plan. And so even if your schedule isn't right
the first time, meaning that you've gone through and you've studied the plans, you've made a plan,
page by page and you've networked that plan. It doesn't matter if it's right. In fact, it's not
right. It's a perfect schedule, if you can see it. And so that's where tact putting it on one page,
the last planner system, putting it on visuals so that your trade partners can work with it and
collaborate with it. And using systems like Scrum, end up making perfect schedules, because everyone
can see it and it's a perfect schedule. So that's the single most important characteristic, which
enables the other tips that I'm going to give you, this schedule that you create has to have trade
input, they are the experts. They're the builders, you are the planner, scheduler, coordinator
executor, you are the leader of the project. But we must rely on the crew leaders, the trade
partners on the project to do the building. And therefore we have to involve get the wisdom from
a communicate with and collaborate with the people that are closest to the field and to the product
that's being installed. So your master schedule, your look ahead schedule, your weekly work plan
must have trade involvement, according to the last planner system. And I'll leave you with three
keys, you're gonna love this. In fact, if you don't have notes, probably want to get a piece of
paper and start to take notes. Number one, every single part of your schedule must have trade flow,
meaning instead of a trade being like or being asked to be in nine different areas, I gotta
be here, here, here, here. And it's all vertical on the schedule, that trade must have flow from
area to area to area to area, huge. Every schedule must have trade flow. The next concept is whatever
you've created in the schedule with the trade partner testing you with the trade partners,
right? With trade flow has to be able to start on that date, and be supported by a supply chain. And
remember, there's buffers in the supply chain, and then there's the supply chain itself. So once you
create a schedule, it doesn't mean anything unless you've checked to make sure that we can get the
materials to build it on those dates. And lastly, watch what I call the critical three. That means
material procurement. That means buy out meaning that you have contracts for the trade partners.
And that means coordination and permissions. So if you don't have the materials, you can't
build it. If you don't have the contracts of the trade partners, you can't build it. If you don't
have the area coordinated, and if you don't have the permits from the city or any other
authority having jurisdiction, you can't build it. So once you create that schedule, make it
a perfect schedule, which means it's visible, make it a realistic schedule, which means including the
trade partners, and then make sure you can execute that schedule by making sure that you have the
proper resources that can show up on time. We've combined all of this information into a guide that
we're going to put in the description below. We've put a lot of time in there. We have key
commandments, we have key principles to follow. We've shown you the key things that you must do in
order to have a really good construction project schedule. It's all in that we even have contract
language for you, and videos and resources. You've got to check it out. It's a specifically curated
website specifically for this, please go check it out in the description below. I know you're gonna
love it, you've got to have it. At the end, I want you to be able to create these project schedules.
If you need help reach out to us put something in the comments below. Reach out to me at Jason
[email protected] There's training, there's books, there's resources,
there's consulting, and specifically there's project support services that can help you
tomorrow. There is a way to create a remarkable construction project schedule. On we go.
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