015 What goes into risk assessment What are expectations
Summary
TLDRThis script emphasizes the importance of risk management and stakeholder expectations in project initiation. It likens entering a dark room to identifying and addressing unseen project risks. The analogy of finding the light switch highlights the need to reveal and respond to uncertainties for project success. It also stresses the importance of aligning stakeholders' expectations to avoid disastrous outcomes, and the necessity of creating a project charter as a high-level document summarizing the initiation phase.
Takeaways
- 🔍 The project is feasible and the organization has the necessary resources.
- 💡 In project management, identifying risks is like finding a light switch in a dark room.
- ⚠️ Dealing with uncertainty is crucial for project success.
- 🔎 Risks must be identified, analyzed, and responded to.
- 🔄 The planning phase will involve detailed risk management.
- 🎯 Addressing everyone's expectations is important.
- 🤝 Ensuring all stakeholders share the same vision is critical.
- 📊 Different stakeholders may have varying expectations for the project outcome.
- 🗣️ Engaging with stakeholders to resolve expectation gaps is essential.
- 📜 A project charter must be created to detail everything done in the initiation phase.
Q & A
What is the primary analogy used in the script to describe the initial step in managing a project?
-The primary analogy used is finding the light switch when entering a dark room, which in project management terms means revealing the risks associated with the project.
Why is identifying and addressing risks important in project management?
-Identifying and addressing risks is crucial because the way we deal with uncertainty will undoubtedly affect whether the project is a success or not.
What should be done with the risks identified during project management?
-The risks should be analyzed and responded to, ensuring that they are properly managed throughout the project's lifecycle.
What is the importance of aligning expectations among stakeholders in a project?
-Aligning expectations is important to ensure that everyone shares the same vision, resources, and understanding of accountability, preventing disastrous results from unmet expectations.
How can differing expectations among stakeholders impact a project?
-Differing expectations can lead to conflicts and misunderstandings, potentially causing the project to fail if not addressed and resolved in a timely manner.
What is a project charter and why is it necessary?
-A project charter is a high-level document that details everything done in the initiation phase of a project. It is necessary to formally authorize the project and ensure all stakeholders are aligned on the project's goals and scope.
What should be included in a project charter according to the script?
-A project charter should include a summary of the project's objectives, scope, stakeholders, resources, and any other relevant information gathered during the initiation phase.
Why is it important to spend time with stakeholders examining the project from different angles?
-Examining the project from different angles helps identify any discrepancies in expectations or understanding among stakeholders, allowing for early resolution of potential issues.
What is an example of a stakeholder's differing expectation mentioned in the script?
-One example is a stakeholder expecting the showroom to be targeted towards families and showcasing more saloon cars, while another expects luxury sports cars due to their popularity in the area.
How can the sponsor's perception of the project scope differ from that of other stakeholders?
-The sponsor may believe that hiring staff is outside the project scope, while other stakeholders consider the project incomplete until the showroom is open for business with staff in place.
What is the script's advice on dealing with expectation gaps among stakeholders?
-The script advises spending time with stakeholders to identify and resolve expectation gaps as early as possible to prevent potential issues and ensure project success.
Outlines
🔦 Illuminating Project Risks and Expectations
This paragraph discusses the importance of identifying and addressing risks in project management. It uses the analogy of finding a light switch in a dark room to highlight the need to reveal uncertainties that could affect project success. The paragraph emphasizes the necessity of risk identification, analysis, and response, and notes that while more detail will be covered in the planning phase, it is crucial to start by understanding the expectations of all stakeholders. It points out that differing visions among stakeholders can lead to disastrous results if not addressed early on, and stresses the importance of aligning expectations to avoid such pitfalls.
Mindmap
Keywords
💡Project Feasibility
💡Risks
💡Uncertainty
💡Stakeholders
💡Expectation Gaps
💡Project Charter
💡Initiation Phase
💡Vision
💡Accountability
💡Showroom
💡Scope
Highlights
A project's feasibility depends on the organization having the necessary resources to execute it.
In project management, identifying and addressing risks is crucial, similar to finding the light switch in a dark room.
Uncertainty in dealing with risks can significantly impact a project's success or failure.
Risks must be identified, analyzed, and responded to effectively during the project planning phase.
Project managers play a key role in detailing and addressing risks and uncertainties in a project.
Stakeholder expectations can vary greatly and need to be aligned for a project's success.
Misalignment in stakeholder expectations can lead to disastrous results if not addressed.
It's important to spend time with stakeholders to understand differing perspectives on the project.
Expectation gaps between stakeholders should be identified and resolved as early as possible.
An example of differing expectations is the target audience for a showroom - families vs. luxury sports car enthusiasts.
Stakeholders may have different views on what constitutes the completion of a project, such as the hiring of staff.
The project charter is a high-level document that summarizes everything done during the initiation phase.
The project charter is created before the initiation phase can be closed.
A detailed planning phase will follow the initiation phase, further elaborating on risks and expectations.
The transcript emphasizes the importance of preliminary checks and alignment before moving on to detailed planning.
The transcript suggests that overlooking stakeholder expectations can have serious consequences for a project.
The transcript provides a clear analogy to emphasize the importance of identifying and addressing risks in project management.
Transcripts
the project
is feasible the organization has the
resources needed to execute the project
but what about the things unseen
to use an analogy the first thing to do
when entering a dark room is to find the
light switch
in project management terms this means
reveal
the risks the way we deal with
uncertainty will
undoubtedly affect whether the project
is a success
or will we turn the lights back off and
hope for the best
risks must be identified analyzed and
responded to
although we will go into way more detail
during the planning phase
as will the project manager but for now
one area that needs to be addressed is
everyone's expectations
does everybody share the same vision as
each other
are they expecting the same resources
who does everyone think is ultimately
accountable
let's go back to our project example
perhaps one of our stakeholders imagines
our showroom to be targeted towards
families
so wants more saloon cars to be
showcased
while another knows that luxury sports
cars sell very well in this part of the
city so expects more of the cars to be
two-door convertibles
or maybe the sponsor believes the hiring
of staff is outside of the project scope
while the stakeholders believe the
project is not complete until the
showroom is physically open for business
we must spend time with stakeholders
looking at the project
in development from every angle to see
if there is something that looks
different to someone else
the sooner they can find and resolve
expectation gaps the better
overlooking these expectations can have
disastrous results
okay so now we've done our preliminary
checks
and of course during the planning phase
we will go into much
more detail but before the initiation
phase can be closed
a project charter has to be created
a neat high-level document detailing
everything done in the initiation
see you in the next lesson
関連動画をさらに表示
Key Parts of Project Initiation | Google Project Management Certificate
How to Create a Work Breakdown Structure: A WBS Masterclass
023 Scope Planning
014 Who performs the feasibility study and what does it involve
What is Project Initiation Phase & How to Start a Project? Key Components & Examples - AIMS UK
Fase 1 Pengembangan Sistem: Planing (Perencanaan)
5.0 / 5 (0 votes)