Sistem Penyimpanan Arsip - Bagian 1 | FPEB

Summary

This video provides an insightful guide to archival storage systems, focusing on the importance of organizing active archives for efficient retrieval. It covers various archival methods, including alphabetical, subject-based, geographical, chronological, and numeric systems. The video highlights the use of folders, dividers, hanging maps, and cabinets to store and manage files. Proper classification, labeling, and physical arrangement of archives are emphasized to ensure seamless access and organization. The tutorial walks through the essential steps such as registration, sorting, and labeling for maintaining an effective archival system.

Takeaways

• 😀 Archival storage refers to the organization and arrangement of active archives to facilitate their retrieval.
• 😀 Proper archival organization has a significant impact on the future development of an organization by reflecting past activities.
• 😀 Different archival storage systems include alphabetical, subject-based, geographical, chronological, and numeric systems.
• 😀 Folder separators (Gaib or Skrub) are used to group and organize files, making it easier to locate them later.
• 😀 Folder tabs help with identifying the contents and proper classification of archived materials.
• 😀 The use of hanging folders allows for vertical storage of documents and helps keep files accessible in filing cabinets.
• 😀 A standard folder can hold up to 150 sheets of paper, and folders are designated for specific subjects or files.
• 😀 Labels are applied to folders or separators to index and identify the archival materials, aiding in organization and retrieval.
• 😀 Archival storage involves several steps: registration, sorting, indexing, coding, labeling, and placing the materials in the right location.
• 😀 The classification system is essential for organizing archives, ensuring that each file is registered and stored according to its subject matter.
• 😀 The video emphasizes the importance of having a structured and systematic approach to storing and retrieving active archives.

Q & A

What is the focus of the video?

The video discusses the system of archive storage, specifically focusing on the active archive storage system and how to organize and store documents efficiently.

What does the term 'active archive storage' refer to in the video?

Active archive storage refers to the process of organizing and storing active archives, which are documents or records currently in use and require easy retrieval.

What are the key components of a good archive storage system?

A good archive storage system involves proper organization, classification, and easy retrieval of documents. It reflects the effectiveness of past management and influences future development.

What are the different archive storage systems mentioned in the video?

The video mentions several archive storage systems: alphabetical, subject-based, regional, chronological, numerical, and a combined system.

What is a 'gaib' (also called 'fader' in the video), and what role does it play in archive organization?

A 'gaib' (or 'fader') is a divider used to group files within an archive. It helps organize and indicate where specific documents are located for easier retrieval.

How is a 'gaib' categorized in the video?

The 'gaib' is categorized into three types: primary, secondary, and tertiary. Each level of 'gaib' is used to separate different levels of grouping in the archive, from main topics to subgroups.

What is the function of folders in archive storage?

Folders are used to store documents in an organized manner. Each folder can contain documents related to a specific subject or file. The use of tabs in folders helps in classifying and identifying documents.

What materials are typically used to organize documents within a filing cabinet?

Materials used include folders, hanging folders (map gantung), and labels. Folders and hanging folders are used for storage, while labels help to identify the contents and classification of the files.

What is the purpose of labeling in archive storage?

Labeling is crucial for identifying and classifying documents. It involves placing a label on the 'gaib' or folder, indicating the index and code for easier retrieval of archived documents.

What are the steps involved in the active archive storage process?

The process includes several steps: registration, inspection, sorting, index determination, code and label creation, placing the files in the correct location, and making a list of active archives.