Prinsip Kearsipan

Summary

The transcript discusses the four core principles of archiving, as outlined in Sulistyo-Basuki's book 'Pengantar Kearsipan'. These principles include Provenance, Original Order, Collective Description, and Level of Control. Provenance emphasizes the importance of respecting the origins of archival records, while Original Order focuses on maintaining the structure of archives as they were created. Collective Description underscores the value of describing archives comprehensively, and Level of Control deals with organizing archives progressively for easier retrieval. These principles aim to streamline archival processes, improving accessibility and management of archival records.

Takeaways

• 😀 Provenance (provenans) is one of the four key principles of archiving, emphasizing the importance of preserving the origin and context of archival materials based on their creator or source.
• 😀 The principle of 'original order' dictates that the arrangement of archival materials should be preserved as it was created, reflecting the functions and activities of the creator or organization.
• 😀 Archival management should prevent the mixing of archives from different creators or sources, ensuring that each set of records remains intact and true to its origin.
• 😀 The concept of 'respect des fonds' was introduced by archival theorist Asy Paris in the 19th century, emphasizing that archival materials should be managed according to the institution or person that created them.
• 😀 The 'level of control' principle refers to the hierarchical approach to managing large collections of archival materials, which involves progressively larger groupings and descriptive levels to aid in easier access and retrieval.
• 😀 The principle of 'original order' not only applies to physical organization but also to maintaining logical relationships between documents within archival collections.
• 😀 Archives should be organized according to functional and operational structures of the institutions that created them, ensuring that records maintain their integrity and provide accurate historical context.
• 😀 Changes in the organizational structure of an institution (e.g., mergers or reorganizations) can lead to shifts in the archival arrangement, but these changes should be carefully managed to maintain the integrity of the records.
• 😀 Archives should not be mixed with materials from different functions or organizations, ensuring that records from distinct activities are preserved in their own functional groupings.
• 😀 Sulistyo-Basuki highlights that modern archival practices are based on the principles of provenance and original order, which help in creating a coherent and easily navigable archival system.

Q & A

What are the four main principles of archiving mentioned in the script?

The four main principles of archiving mentioned are: Provenance, Original Order, Collective Description, and Level of Control.

What does the principle of Provenance refer to?

The principle of Provenance refers to respecting the original source of the records, meaning that archives must be kept according to the creator or originating institution, without mixing them with records from other sources.

Who first introduced the principle of Provenance and when?

The principle of Provenance was first introduced by Asy Paris in France around 1839-1841.

What is the relationship between Provenance and the 'Respect des fonds' concept?

The concept 'Respect des fonds' means respecting the origins of records or the creator of the archives. This concept, introduced by Asy Paris, forms the basis of the Provenance principle.

What does the principle of Original Order entail in archival management?

Original Order refers to maintaining the same arrangement of records as it was created by the originating entity. It ensures that records remain intact as they were during their active period, even when transferred to an archive.

How does the principle of Original Order differ from Provenance?

While Provenance focuses on maintaining the identity of the creator or source of the archives, Original Order focuses on maintaining the arrangement of those records as they were initially organized by the creator.

What challenge does the Original Order principle face when archives are transferred?

One challenge is that the order may change due to reorganizations within the creating institution, such as mergers or departmental changes, which may lead to alterations in how records were originally arranged.

What does the principle of Collective Description aim to achieve?

The principle of Collective Description aims to describe groups of records (collections) rather than individual documents, helping archivists and users understand the larger context and relationships between different documents within a collection.

What is the concept of Level of Control in archival management?

Level of Control refers to the hierarchical system used to manage and describe archives. It involves progressively grouping records from larger to more specific units, helping archivists control large volumes of records effectively.

How does Level of Control contribute to the archival process?

Level of Control provides a structured approach to managing large collections by categorizing records from the broadest to the most detailed level. This helps ensure that archivists can maintain control over the records and make them easily accessible for retrieval.