Site Manager Work

Summary

This video provides an in-depth look at the responsibilities and functionalities of a site supervisor using a mobile application for construction project management. The supervisor can manage material requests, track labor attendance, log equipment usage, monitor task progress, and oversee finances, including advances and expenses. The app streamlines day-to-day operations by offering real-time updates, daily progress reports, and a centralized system for all project data, improving communication between the office and site teams, and ensuring efficient project execution.

Takeaways

• 😀 Supervisors are assigned to specific projects by the admin and can access only the projects they are assigned to.
• 😀 The app allows supervisors to request materials by specifying the type, quantity, and vendor details, with the ability to add notes and photos.
• 😀 Supervisors can track the status of their material requests, including quantities ordered and received, as well as the usage of materials on-site.
• 😀 Attendance management is streamlined, allowing supervisors to log worker presence, shift changes, overtime, and even capture photos of workers for records.
• 😀 Supervisors can track equipment usage, including logging start/stop readings, hours of usage, and fuel consumption for better cost management.
• 😀 The file management section allows supervisors to access and upload key documents like RFQs, site drawings, and photos taken directly on-site.
• 😀 Supervisors can update the daily progress of assigned tasks, specifying material usage and the amount of work completed.
• 😀 Daily Progress Reports (DPR) are generated by supervisors and can be sent to the office team via email or WhatsApp, summarizing attendance, materials, and work progress.
• 😀 Supervisors manage their balance by receiving advances for site expenses, tracking their spending, and logging miscellaneous costs like worker refreshments.
• 😀 The office team approves or rejects site supervisor expenses, updating their financial balance accordingly, which can be viewed in the app.
• 😀 Supervisors can generate cumulative balance reports for multiple projects, ensuring transparency and accurate financial management across the board.

Q & A

What role does the admin have in the mobile application for site supervisors?

The admin assigns the site supervisor to specific projects and grants them access to those projects. The admin is also responsible for approving requests, material orders, and expenses logged by the supervisor.

How does a site supervisor request materials for a project?

A site supervisor can request materials by clicking a blue 'request' button in the mobile app. They can specify the material type, quantity, and add any necessary notes or photos to the request.

What happens once the material request is approved?

Once the material request is approved by the office team, the supervisor can see the status of the request, including the quantity of materials ordered and their expected arrival.

How does the site supervisor record the receipt of materials?

The supervisor clicks the 'received' button in the app, enters the vendor's name, and records the quantity of materials received. This is logged for future tracking and updates.

Can a site supervisor log material usage? If so, how?

Yes, the site supervisor can log material usage. They click the 'used' button in the app, specify the amount of material used, and can also record the specific location or task where the material was used.

How is worker attendance managed in the app?

The site supervisor marks worker attendance by selecting workers from a list provided by the office team. They can mark workers as present, absent, or adjust shifts. Additionally, overtime and allowances can be recorded, and photos of the workers can be uploaded.

What functionality does the equipment section offer the site supervisor?

The site supervisor can record equipment usage by entering start and stop readings for each piece of equipment. They can also log fuel consumption and calculate the total hours of operation for each piece of equipment.

How does the site supervisor manage documents in the app?

The site supervisor can access and upload documents such as RFQs, site drawings, and site photos. These documents are visible to the office team for project monitoring and updates.

What is the Daily Progress Report (DPR) and how is it generated?

The DPR is a summary report that includes task progress, labor attendance, material usage, and equipment data for the day. The supervisor updates the progress in the app, which is then compiled into a report that can be sent to the office team via email or WhatsApp.

How does the finance management feature work for the site supervisor?

The site supervisor can receive advances for expenses, which are tracked in the app. When the supervisor spends money (e.g., for labor tea or other expenses), they log the expense, which must be approved by the office team. Once approved, the supervisor's balance is updated.