SIAP AKSI, Inovasi Pelayanan Publik di BKD Boyolali

Summary

The video outlines the implementation of a transformative archival management project at the Boyolali District's financial body, led by Joko Cahyono. The initiative, titled 'Siap Aksi,' aims to optimize public service delivery by improving the management and accessibility of archives. It includes the formation of an effective team, the development of a clear Standard Operating Procedure (SOP), and a series of training sessions for team members. The project focuses on digitizing archival processes, enhancing storage systems, and ensuring the sustainability of the improvements. With broad support from both internal and external stakeholders, the initiative significantly boosts archival services, fostering a more efficient and organized public service environment in Boyolali.

Takeaways

• 😀 Joko Cahyono, a government official at Boyolali Regional Financial Agency, is leading a project to optimize archive management and improve public service quality.
• 😀 The project, titled 'Siap Aksi Registrasi Arsip untuk Aksesibilitas Maksimal', focuses on improving accessibility and organization of archives within the agency.
• 😀 Previous archive management was inefficient, relying on manual processes and inadequate infrastructure, with an internal audit score of 67.28 in 2023 highlighting areas for improvement.
• 😀 A team was formed to implement the change, including key stakeholders such as the Head of the Financial Agency and external partners like the Archive and Library Service of Boyolali.
• 😀 The project plan includes developing a Standard Operating Procedure (SOP) for archiving to provide a clear and efficient framework for all involved parties.
• 😀 Bimtek (technical training) sessions were conducted to provide skills to staff and external collaborators, ensuring proper understanding and implementation of the new archiving procedures.
• 😀 Necessary infrastructure such as computers, filing cabinets, and other tools were acquired to improve the process of archiving and organizing documents.
• 😀 The project includes milestones like sorting, inputting, and organizing archives into boxes, ensuring a systematic and standardized archiving process.
• 😀 External stakeholders, including local media, were engaged through socialization efforts to increase public awareness and garner support for the project.
• 😀 Ongoing monitoring and evaluation are built into the project, with feedback from stakeholders helping to refine the process and ensure its sustainability.
• 😀 The successful implementation of the project has led to better archive accessibility, improved storage efficiency, and enhanced overall public service quality.

Q & A

What is the main goal of the 'Siap Aksi' project?

The main goal of the 'Siap Aksi' project is to optimize archive management and improve public service accessibility by organizing and registering archives at the Regional Finance Office of Boyolali.

Who is leading the 'Siap Aksi' initiative?

The initiative is led by Joko Cahyono, a civil servant and head of the general administration and personnel division at the Regional Finance Office of Boyolali.

What were the key issues identified in the current archive management system before the implementation of 'Siap Aksi'?

Key issues included inadequate storage facilities, manual archive processing, and insufficient human resource competence in archive management.

How did the internal audit of 2023 assess the archive management system?

The internal audit of 2023 rated the archive management system with a score of 67.28, highlighting areas for improvement, particularly in human resources and archive preservation.

What actions were taken to address these issues in the 'Siap Aksi' project?

The project included forming an effective team, drafting Standard Operating Procedures (SOP), conducting training sessions, and implementing the archiving process with new equipment and processes.

Who were the key stakeholders involved in the 'Siap Aksi' project?

Key stakeholders included the head of the regional finance office, the archive and library department, SMKN 1 Boyolali, and various local government officials such as the regional inspector.

What was the purpose of the training sessions (Bimtek) conducted during the project?

The purpose of the Bimtek training sessions was to equip staff with the necessary skills and knowledge to apply the new archive management procedures effectively.

How did the project improve the physical organization of archives?

The project improved physical organization by setting up proper storage systems, including filing racks and folders, and classifying archives for easy retrieval.

What impact did the 'Siap Aksi' project have on the accessibility of archives?

The project significantly improved the accessibility of archives by ensuring they were well-organized, easily searchable, and stored in designated locations, leading to quicker and more efficient access.

How does the 'Siap Aksi' project contribute to sustainability and future archive management?

The project emphasizes continuous team coordination, regular communication with stakeholders, and ongoing capacity building to ensure the long-term sustainability of the archive management improvements.