Mengelola Pertemuan Rapat Koordinasi - Upskilling & Reskilling OTKP - Portofolio KKNI Level IV OTKP

Summary

This video demonstrates a step-by-step process for organizing a coordination meeting by Zuhdan Kamal Abdillah from SMK Negeri 9 Semarang, as part of a vocational education program. The video outlines drafting an invitation letter, preparing meeting materials, booking accommodations, and arranging technical support for the event. Key tasks include creating an agenda, securing participant information, managing room layouts, and coordinating with hotel staff. The meeting focuses on strategic planning for Kamal Digital Indonesia's future initiatives, including market expansion, service improvement, and digital innovation.

Takeaways

• 📋 The script showcases a demonstration of office automation and governance tasks.
• 📨 A letter was drafted to invite branch heads for a work coordination meeting from June 14-16, 2024, at Star Hotel, Semarang.
• 👩‍💼 The secretary is responsible for preparing the meeting agenda, which includes opening remarks, presentation of materials, discussion, and closing.
• ✍️ After approval from leadership, the secretary types the official invitation with all necessary details, including participants and schedule.
• 📝 The secretary prepares meeting attendance lists and participant biodata for all three days of the meeting.
• 📞 The secretary also coordinates with the hotel to reserve 10 rooms for the attendees and handles technical checks for the meeting space.
• 📐 A layout of the meeting room is designed to ensure smooth coordination and effective use of space.
• 🔍 A checklist of necessary equipment (e.g., projectors, tables, laptops) is prepared to ensure everything functions properly before the meeting.
• 📊 The final report from the meeting includes strategic plans to improve the company's digital services and market presence.
• 🎯 Key objectives include enhancing product quality, expanding marketing, improving customer satisfaction, and launching two new products.

Q & A

What is the primary purpose of the video demonstration?

The primary purpose of the video demonstration is to showcase the steps involved in organizing a coordination meeting for a company, specifically focused on office automation and management as demonstrated by the student from SMK Negeri 9 Semarang.

Who is organizing the coordination meeting and for which company?

The coordination meeting is being organized by Kamal Digital Indonesia, and the secretary, Kamal, is handling the organization of the event.

What is the subject of the letter draft mentioned in the video?

The letter draft is an invitation to a coordination meeting for branch heads of Kamal Digital Indonesia, set to take place from June 14 to June 16, 2024.

Where and when will the coordination meeting take place?

The meeting will take place at the meeting room of Star Hotel on Jalan MT Harina, Semarang, from June 14 to June 16, 2024.

What are the key elements of the meeting agenda?

The meeting agenda includes the opening, welcoming remarks, presentation of materials, discussion, Q&A session, and closing remarks.

What steps does the secretary take after the letter draft is approved?

After the letter draft is approved by the leadership, the secretary creates the final version of the invitation, including the date, letter number, and names of the invitees, and ensures it is signed and stamped.

How does the secretary prepare the accommodation for the participants?

The secretary contacts Star Hotel to book 10 standard rooms for the branch heads, ensuring the reservation includes consumption and that a technician will check the meeting room one day before the event.

What role does the hotel technician play in the event preparation?

The hotel technician is responsible for checking the meeting room and ensuring that all necessary equipment, such as air conditioning, chairs, and laptops, are set up correctly.

What checklist does the secretary prepare before the meeting?

The secretary prepares a checklist that includes items such as participant tables and chairs, operator tables, presentation screens, laptops, whiteboards, markers, attendance sheets, and the meeting agenda to ensure everything is ready for the event.

What are the key strategic goals discussed in the coordination meeting?

The key strategic goals include developing digital products and services, improving service quality, enhancing marketing and branding, and developing human resources, all aimed at increasing market share and customer satisfaction.