The difference between Change Management and Change Control in a Project.
Summary
TLDRIn this video, Leslie Greening distinguishes between change control and change management, two concepts often confused in project management. Change control focuses on regulating scope, cost, and time, maintaining a baseline for project parameters. It involves a change control board (CCB) that reviews and approves modifications to the project plan. On the other hand, change management addresses the broader impact of project changes, including communication, training, and public relations, ensuring stakeholders are informed and prepared for project outcomes. This clarification aims to help organizations avoid confusion and effectively manage projects.
Takeaways
- 🔍 Change control and change management are distinct concepts that are sometimes confused.
- 📈 Change control involves controlling scope, cost, and time within a project, ensuring adherence to the established baseline.
- 📋 A change request is created when there's a need to modify scope, time, or cost, detailing the risk, background, and impact of the change.
- 👥 The change control board (CCB), sometimes referred to as a change management board, reviews and approves change requests.
- 🗣️ Change management focuses on managing the impact of the project on stakeholders, including communication and training.
- 📢 Effective change management involves informing stakeholders about project changes and providing them with adequate notice to adapt.
- 🏢 Change management can extend to various sectors, including other industries, government, and the general public, requiring public relations strategies.
- 📝 Training is a key component of change management, with the type and duration of training depending on the project's deliverables.
- 🛠️ Change control helps prevent issues like scope creep by strictly monitoring and controlling project parameters.
- 👍 The speaker emphasizes the importance of distinguishing between change control and change management for successful project execution.
Q & A
What is the primary focus of change control?
-Change control is primarily focused on controlling scope, cost, and time within a project. It involves setting up a baseline for these elements and monitoring against them throughout the project life cycle.
How does change control handle changes within a project?
-Change control handles changes by initiating a change request or change note when a risk is realized or an issue arises. This document outlines the nature of the change, its impact, and the background, which is then reviewed by a change control board.
What is the difference between a change control board and a change management board?
-A change control board (CCB) specifically reviews and approves changes related to scope, cost, and time, while a change management board might be more broadly involved in managing the overall impact of changes. The Project Management Institute (PMI) and the Project Management Professional (PMP) credential refer to it as a CCB, emphasizing its role in change control.
What is change management and how does it differ from change control?
-Change management is about managing the impact of a project on stakeholders, including communication, training, and public relations. It differs from change control in that it focuses on how changes affect people and systems rather than the project's scope, cost, and time.
Why is communication so important in change management?
-Communication is crucial in change management because it informs stakeholders about the changes happening throughout the project or at its completion. It helps stakeholders understand what to expect and gives them time to adapt to the changes.
Can you provide an example of when training might be necessary as part of change management?
-Training might be necessary when a project introduces new systems or processes that require users to learn new skills or procedures. This could range from a quick online tutorial to an extensive week-long training course, depending on the project's deliverables.
How does change control prevent issues like scope creep?
-Change control prevents scope creep by having a formal process for requesting and reviewing changes. This ensures that any alterations to the project scope are controlled, documented, and approved, preventing unauthorized or unmanaged changes that can lead to scope creep.
What is the role of a baseline in change control?
-A baseline in change control is a reference point that includes approved scope, schedule, and cost estimates. It serves as a standard against which project performance is measured. Any changes to the baseline require formal change control processes to maintain project integrity.
Why might an organization confuse change control and change management?
-Organizations might confuse change control and change management because both involve dealing with changes within a project. However, the confusion often arises from not distinguishing between the technical aspects of controlling project parameters (change control) and the human and organizational aspects of managing the impact of those changes (change management).
How does public relations fit into change management?
-Public relations is part of change management when a project's changes affect external stakeholders, such as the general public. It involves communicating the project's impact, managing the organization's image, and addressing public concerns to ensure a positive reception of the changes.
What is the significance of the 'like and subscribe' mention at the end of the script?
-The 'like and subscribe' mention is a common call-to-action in video content, encouraging viewers to engage with the video and follow the channel for more updates. It's a way for content creators to grow their audience and increase the visibility of their work.
Outlines
🔧 Understanding Change Control and Change Management
Leslie Greening discusses the distinctions between change control and change management, which are often confused. Change control involves managing the scope, cost, and time of a project by establishing a baseline and monitoring against it. If changes occur, they are documented in a change request and reviewed by a change control board (CCD). This process helps prevent scope creep and ensures project stability. Change management, on the other hand, focuses on the broader impact of the project on stakeholders, including communication, training, and public relations. It involves informing people about the project's progress and outcomes, providing necessary training, and managing public perception. The video aims to clarify these concepts for those who may find the terminology confusing.
Mindmap
Keywords
💡Change Control
💡Change Management
💡Scope
💡Cost
💡Time
💡Baseline
💡Change Request
💡Change Control Board (CCB)
💡Communication
💡Training
💡Public Relations (PR)
Highlights
Differences between change control and change management are discussed.
Change control is about controlling scope, cost, and time within a project.
A project's scope, time, and cost are established and approved, creating a baseline.
Change control process is initiated by risks or issues, leading to change requests.
Change requests detail the impact of changes and are submitted to a change control board.
Change management involves managing the impact of the project on stakeholders.
Communication is a key aspect of change management, informing stakeholders of project changes.
Public relations may be involved in change management, especially with projects affecting the general public.
Training is often a part of change management, preparing stakeholders for project outcomes.
Change management includes developing training materials and scheduling training sessions.
Change control aims to prevent scope creep and maintain project integrity.
The transcript clarifies the distinction between change control and change management for those who may confuse the terms.
The importance of a clear change control process for project success is emphasized.
Change management's role in training and communication is highlighted.
The transcript provides practical insights for organizations to avoid mixing up the two concepts.
The video encourages viewers to like and subscribe for more informative content.
Transcripts
[Music]
hi I'm Leslie greening today I'd like to
talk to you about the differences
between change control and change
management is there a difference well
yes there is but a few organizations
they can get a bit confused with the
terminologies or they just mix them up
and if you're not with or not
experienced with project management you
could get confused yourself now change
control that's all about controlling
scope cost and time within the project
when you setup a project you establish
what the scope is you've got it agreed
and approved the same with the time you
set up a project schedule with the
timeline and dependencies lots of tasks
and your PI resources against them you
apply costs against them so these go
through an approval process when they're
all approved that creates a baseline now
this baseline is what you're monitored
against throughout the project and if it
changes then it needs to be rebase lined
now the change control process this can
come about through maybe a risk being
realized an issue so a change note would
be set up or a change request would be
developed and you would you would set in
there or establish in there whether it
was scope time or cost or it may be all
three or just two of them so you mark
that up in the change request you
explain what the risk of what the change
is all about and the history the
background behind it and the impact if
you don't do it and all the information
you require which then goes to what they
call a change control board
now some people call that a change
management board but the project
management institute and the project
management professional credential they
call it a CCD which is a change control
board which i think is more apt it
applies more to the change control
process so this is what the change
control is so change management is all
about managing the the impact of the
project that you are developing that
you're managing it has to tell people or
communicate to people what is happening
either throughout the project or what's
going to happen at the end of the
project now it could involve other
industries government the general public
in which case you would have the public
relations sides or the PR then you have
the communication side where you're
telling people that this project is
happening these are the changes that are
going to happen when the project is
established and the deliverables are
complete so you're warning people and
you're giving them enough notice to
adapt
another thing that's included in the
change management is training often you
need some sort of training whether it
just be a quick online thing whether
it's just one sheet of information or it
could be a whole training course a
week's training depends what's it's
being delivered by the project as to
what training is required but all that
needs developing or the course needs
developing the scheduling of the
training so all this needs to be
considered
so change management is about the
training communications and any public
relations change control is controlling
your scope cost and time within the
project so you don't get things like
scope creep
I hope this has made it clearer for you
especially if you like me that have been
in some organizations that mix the two
terminologies up it can get a bit a
little bit confusing okay that's all for
now until the next time and if you found
this information useful please click the
like and subscribe button many thanks
see you again
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