Managing Multiple iPhoto Libraries
Summary
TLDRThis tutorial reveals a lesser-known feature of iPhoto: managing multiple libraries. The speaker demonstrates how to create and switch between libraries, which is particularly useful for organizing photos from specific events or trips without overloading the main library. They explain the benefits of this method, such as improved performance and ease of access, and provide tips on naming conventions for different libraries. The video also touches on the use of Photo Stream with the system library and concludes with an invitation for questions and further engagement.
Takeaways
- 🖼️ The tutorial introduces a method to manage iPhoto libraries by creating multiple libraries for different events or purposes.
- 🔄 To access multiple libraries, hold down the option button while opening iPhoto to bring up the 'Choose Library' dialog.
- 📸 Having multiple libraries is helpful for managing large volumes of photos from various sources without slowing down the main library.
- 🗂️ Each library can be organized by events, such as trips or specific activities, making it easier to find and manage photos related to those events.
- 💾 Libraries can be stored on external hard drives, allowing for additional storage space and organization.
- 🚫 Large libraries can become slow and difficult to manage, which is why creating separate libraries for different events or time periods is recommended.
- 📅 The speaker suggests creating a new library for each major event or starting a new one every year to keep the library sizes manageable.
- 🔑 Naming conventions are important; the main, active library might be named with 'live', while backed-up libraries are named with 'locked' to indicate they are not actively being edited.
- 🔄 The process to create a new library is demonstrated, showing how to use the 'Create New' option after holding down the option key at iPhoto launch.
- 📹 The tutorial also touches on the use of Photo Stream, which syncs the last thousand pictures across devices and only works with the main library.
- 👋 The presenter invites viewers to ask questions in the comments and encourages subscribing to the channel for more content related to children's ministry.
Q & A
What is the main hack discussed in the tutorial?
-The main hack discussed is managing multiple iPhoto libraries to keep photos organized and prevent the main library from becoming too large and slow.
How can you access multiple iPhoto libraries?
-You can access multiple iPhoto libraries by holding down the option button and clicking on the Photos icon, which will open a dialog to choose a library.
Why might someone want to create multiple libraries in iPhoto?
-Creating multiple libraries helps manage large volumes of photos from different events or sources without overloading the main library, making it easier to find and edit specific photos in the future.
How does the size of the main library affect iPhoto's performance?
-A main library that gets too big can slow down iPhoto and make it difficult to manage, which is why creating separate libraries for different events or years is recommended.
What is an example of a specific event library created in the tutorial?
-An example of a specific event library created is 'Trunk or Treat 2018', which contains photos from a church event where people dressed up and kids went around for candy.
How can you create a new iPhoto library?
-To create a new iPhoto library, hold down the option key, click on the Photos icon, and select 'Create New' to set the location and name for the new library.
What naming convention does the speaker use for libraries that are not actively being edited?
-The speaker uses the term 'locked' at the end of the library name to indicate that it is a backup and not actively being edited or having photos moved in and out.
How does the tutorial suggest using iPhoto libraries for event promotion?
-The tutorial suggests using separate libraries for major events to easily access and promote past events by pulling up the relevant library with all the event photos.
What is the role of Photo Stream in relation to iPhoto libraries?
-Photo Stream syncs the last thousand pictures across devices and only works with the system library, not affecting other libraries, and is managed through iPhoto settings under iCloud.
What is the recommended action after each major event according to the tutorial?
-After each major event, it is recommended to create a new library for that event to keep photos organized and easily accessible for future use.
Outlines
📸 Managing Multiple iPhoto Libraries
This tutorial introduces a lesser-known feature of iPhoto: the ability to manage multiple libraries. Typically, iPhoto opens to the last library used, but by holding down the option button while opening, users can access a dialog to choose from multiple libraries. The presenter has various libraries, some stored on an external hard drive. The reason for multiple libraries is to avoid a single, bloated library that becomes slow and difficult to manage. For instance, the presenter has a library for a trip to Yosemite, which includes photos from multiple devices and sources, and another for a specific event like 'Trunk or Treat 2018'. The tutorial suggests creating a new library for major events or each year to keep the library manageable and to easily access photos for future promotions or needs.
🖼️ Organizing iPhoto Libraries for Events
The second paragraph elaborates on the process of organizing iPhoto libraries, especially for events. It explains how to create a new library by holding down the option key while opening iPhoto and selecting 'Create New'. The presenter advises naming the system library with 'live' to indicate it's the active one and appending 'locked' when a library is backed up to signify it's no longer in use. The tutorial also addresses the use of Photo Stream, which syncs the last thousand pictures across devices and only works with the system library, ensuring it doesn't overload other libraries. The presenter shares an example of creating a library for a 'Kids Blitz' event, emphasizing the ease of accessing specific event photos in the future and encourages viewers to create new libraries for events or annually to keep their photo organization efficient.
Mindmap
Keywords
💡iPhoto Library
💡Multiple Libraries
💡Command + Option
💡External Hard Drive
💡Albums
💡Library Management
💡Event-Specific Libraries
💡Photo Stream
💡Highlight Video
💡Locked Library
Highlights
Introduction to managing iPhoto libraries by creating multiple libraries.
Demonstration of how to open multiple libraries in iPhoto by holding the option button.
Explanation of the benefits of having multiple libraries for organization and performance.
Example of a Yosemite trip library with photos from multiple devices and sources.
Strategy for managing large events by creating separate libraries to avoid slowing down the main library.
Tutorial on creating a new library in iPhoto for a specific event or year.
How to name and organize libraries for easy identification and access.
Use case of a 'Trunk or Treat 2018' library for a church event with a large number of photos.
Advantage of having a separate library for promotional material, like Nerf War photos.
Step-by-step guide on creating a new library and adding photos to it.
Discussion on how Photo Stream works with the system library and not with multiple libraries.
Practical tip for creating a new library for each major event or each year to keep the main library manageable.
Recommendation to name the main, active library with 'live' and backup libraries with 'locked'.
Case study of a 'Gingerbread Hunt' library with photos from a specific weekend event.
Encouragement for viewers to create new libraries for better event promotion and photo management.
Invitation for viewers to ask questions in the comments and to subscribe for more content.
Transcripts
hey everybody
and welcome to a quick tutorial
on iphoto library management all right
this is a little hack that a lot of
people don't know now when you open up
iphoto you just click on it obviously it
opens up to your library
and you'll have all your albums over
here and everything
and what a lot of people don't know is
you can have multiple
libraries so i'm just going to command
quit this
and show you how to do this and why it
is so
helpful you hold down the option button
and my finger's on the button and then
you click
photos and what's going to open up is
this dialog
that says choose libraries you can see i
have a lot of libraries here now
some of these are on an external hard
drive if they are
they won't all appear sometimes you have
to actually navigate to
an external hard drive let's see if i've
got one attached there we go
and you'll see i've got some more
libraries on here but most recent ones
or ones it finds quickly
will be on here now why do i have all
these libraries well
let's take for example one of my most
recent ones i think i have a trip to
yosemite here
and we'll open up this library now the
reason
is that i took lots of pictures
on multiple days you can see over here
with multiple devices
i also collected pictures from my friend
pat who went
my friend matt who went on this trip to
yosemite
and i also wanted to sort what was from
my iphone what was from the gopro what
was from the sony
uh my iphone my osmo dji osmo
and then sort of into favorites that's
going to be for
making a highlight video now the reason
is if i put all of these
into my main library your library can
get
really big all right and once your
library gets too big it gets
slow and it gets hard to manage so
what i will do is if i have an event
like trunk or treat 2018 let me open
this one
this would be an event that we did a
couple of years ago
um and it's just a really fun event you
know with at our church with
you know people dressing up there's me
and my unicycle
and people decorated cars and kids went
around and got candy and stuff
and i collect all kinds of pictures
from different types of people people
send me in
i edit them and i crop them well there's
a lot of pictures so
let's see there's a total in this album
does it tell me how many it does
somewhere i think i'm just done the
wrong let me click on one
and it'll say yeah this is picture 424
of 669 photos well that's a lot of
photos
to load into my um iphoto library that
really after that event i don't need
them
um but some days in the future i'll be
asked hey do you have some pictures
from the nerf wars because we're going
to do a promotion i can open my nerf
wars
library and obviously these are updating
because i haven't
used a lot of these libraries in a while
so obviously it had to do an update so
i'm going to resave what i said before
so you know there's a lot of pictures
here so in this album
there's 200 pictures it's not a lot but
it's all for one
event and so some days in the future you
know
um i may go you know what i want some of
those nerf war uh
photos for promoting um you know our
next nerf war well instead of going
digging through tens of thousands of
photos
i can just go onto my hard drive pull up
this old library
and there is all of my nerf pictures
from the past so i do this for
for all of my major events all right
so um here's wind river range uh our
extravaganza our gingerbread
hunt so now you're probably wondering
well how
do you do that so i'm going to show you
how you do it so
hopefully you get the why it just makes
these big buckets
that you can use to promote your events
save your
pictures have easy access to access to
them
in the future now here's how you do it
all right again you're gonna hold down
option and the photos icon will bounce
and then when it bounces you're gonna
hit uh create
new library all right so you're gonna
hit create new
and then you're gonna decide where do
you want do you wanna in your pictures
uh do you wanna on an external drive and
so i'll literally make a new
library up here and i'll be demo
um libraries what i'll call this one
and then i hit ok and now i have a brand
new
iphoto and so if i wanted i can take
this picture
which i just used on the wallpaper
earlier and there's my picture
i can put it in albums this is not a
tutorial on how to use iphoto
but how to have multiple libraries now
remember it's always going to open if
you just click
it's always going to open to the last
library that you
open so if you're working on a project
you'll notice that
i think on my laptop i do this i usually
name
my system library that's this my main
one
with the word live but that's on my main
computer and then that way i always know
that's the live one i'm editing
if i back up a library to a hard drive i
i
change the name with the word locked at
the end so i know i'm no longer editing
or moving pictures in and out it is just
a locked
um library and it's primarily just for
backup
purposes so um so yeah here's uh
here's another library just with we did
a gingerbread event
and um and so it's got some other
ministry pictures in it as well
um that from that weekend because i
imported all my pictures
from that weekend so hopefully this is
helpful to you i would encourage you
every time you have a major event um go
ahead
and create a new library for that event
you also can just create a new library
each year
starting in january if your library is
getting cumbersome and huge
uh name it the year that it is
and you can just start a new library
every year
now if you use photostream which i love
syncs your last thousand
pictures across your devices that only
works with the system library
um and that is turned on in your iphoto
settings um under icloud so
um you don't have to worry about you
know photo stream
loading a thousand pictures into all of
your libraries that will only do it
in that main event so here's an awesome
event we had we brought in kids blitz to
our church and and we had a blast and i
wanted to make a highlight video
and so uh what's i here it looks like i
just have
oh and here's all the videos um so i
didn't make a lot of folders for that
event but
anyway hopefully this is helpful to you
thanks for watching
if you have any questions go ahead and
throw them in the comments
if you haven't please subscribe to this
channel
and check out kidology.org for lots of
help
for those in children's ministry alright
talk to you later bye
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