2 12 Prinsip Projek Yang Sukses

Summary

In this video, the speaker discusses the 12 principles of successful projects. Key points include aligning projects with business strategies, ensuring the project is rational and achievable, the importance of active and accountable executive sponsors, and the inevitable change and resistance that projects bring. The speaker also emphasizes the importance of leadership, human factors over processes, learning from failure, managing uncertainty, and adapting to changes in project plans. Furthermore, they touch on the need for prioritizing projects within an organization, focusing on outcomes over inputs, and ensuring projects have a clear closure. Ultimately, these principles guide projects towards success and value creation.

Takeaways

• 😀 A project must be rational and align with higher-level business strategies and goals. Misalignment can lead to difficulties in approval and success.
• 😀 The project executive sponsor plays a critical role and should be actively engaged, accountable, and involved in the project's progress, not just a financial backer.
• 😀 Every project introduces change, and change often brings resistance, even when the change is positive. This resistance must be expected and managed.
• 😀 An effective project manager must be a leader, not a boss, fostering the best potential in their team members and guiding them towards success.
• 😀 People matter more than processes. In high-risk projects, the safety and well-being of people should always take priority over strict adherence to processes.
• 😀 Failure in a project isn't necessarily bad; it offers valuable learning opportunities and insights that can improve future projects.
• 😀 Uncertainty is inherent in every project, making risk management a crucial component of successful project management.
• 😀 Changes to project plans and requirements are likely to occur, especially in early-stage projects. Agility and adaptability are key to handling these changes effectively.
• 😀 Organizations should prioritize projects, evaluating which ones align best with their goals and have the potential to generate the most value or return.
• 😀 Project performance should be measured by outcomes and value delivered, not by inputs like time, cost, or resources. The focus should be on the benefits achieved for the organization.
• 😀 A project must eventually be completed and transitioned to operational teams. Continuous project execution leads to daily tasks and operational activities, not long-term project work.

Q & A

What is the first principle for successful projects mentioned in the transcript?

The first principle is that the project must be rational. It should be feasible and not something impossible to execute.

Why is alignment with business strategy important in a project?

A project must align with the higher business strategy or goals to ensure that it has the support of stakeholders. If the project diverges from the company's objectives, it may face difficulties in approval and execution.

What role does the executive sponsor play in project success?

The executive sponsor is critical to the success of a project. They should be actively involved, monitoring the progress, and ensuring accountability. This person is not just a financial backer but an engaged leader in the project's development.

How does a project impact the status quo?

Every project inherently brings about change, and change typically generates resistance. Even when the change is positive, such as upgrading technology, there can still be resistance due to unfamiliarity or disruption.

What characteristics should a project manager have?

An effective project manager should act as a leader rather than a boss. They should inspire their team to perform at their best by fostering an environment of trust and motivation.

Why are people more important than processes in high-risk projects?

In high-risk projects, the well-being of the people involved is paramount. Their safety and effectiveness should be prioritized over rigid adherence to processes, ensuring that human resources are well-managed.

What can be learned from project failures?

Failure in a project is not always negative; it provides an opportunity to learn. Documenting the failures allows teams to analyze what went wrong and apply those lessons to future projects.

How is uncertainty handled in project management?

Uncertainty is an inherent part of project management. Managing this uncertainty is akin to risk management, where the project manager identifies and mitigates potential risks that could hinder the project's success.

Why is agility important in project management?

Agility is crucial because projects, especially in the tech industry, are constantly subject to change. The ability to quickly adapt to new requirements or market conditions is essential for staying competitive.

What is the benefit of a project-driven organization versus a hierarchical one?

A project-driven organization, which operates more horizontally and with less rigid hierarchy, is more flexible and faster in decision-making. This is especially helpful in fast-paced environments where long approval processes could slow down progress.

How should organizations prioritize projects?

Organizations must prioritize projects based on alignment with strategic goals, potential impact, and the ability to generate business value. Using matrices like the IS/IT value matrix helps in determining which projects are urgent and critical to the business.

What should be the focus when evaluating a project's performance?

The focus should be on the project's outputs, such as the value it creates for the company, rather than inputs like time, cost, and materials. The ultimate goal is to generate business benefits and minimize risks.

Why must a project be closed once it is completed?

A project must have a defined end. If it continues indefinitely, it becomes part of daily operations rather than a project. Once a project is finished, its tasks and responsibilities are transferred to the operational team.