How To Moderate A Panel Like A Pro

Summary

In this video, Kristin Arnold, a professional panel moderator, shares expert tips on how to moderate a panel like a pro. From clarifying starting conditions with the organizer to selecting and preparing panelists, she covers all essential steps for successful panel moderation. Kristin discusses the importance of thorough research, structuring the panel agenda, and creating a dynamic conversation flow. She also highlights strategies for facilitating audience Q&A, gracefully managing interruptions, and debriefing after the event to improve future performances. These actionable insights will help anyone looking to become a more confident and effective panel moderator.

Takeaways

• 😀 Clarify the starting conditions: Before moderating, confirm the event logistics, panelists, and the panel's premise with the meeting organizer.
• 😀 Confirm panelists' participation: Make sure the panelists are aware of the panel’s goals and format, and avoid private pre-discussions that may exclude the audience.
• 😀 Research thoroughly: Know the topic, panelists, and audience interests. This helps you prepare relevant questions and steer the conversation effectively.
• 😀 Prepare a detailed agenda: Plan the structure of the discussion, including introductions, curated questions, audience Q&A, and logistical details like room setup.
• 😀 Have more questions than needed: Always prepare twice as many questions as you think you'll need, with at least two for each panelist.
• 😀 Facilitate the conversation: Keep the conversation flowing by encouraging panelists to engage with each other and the audience, rather than speaking only to you.
• 😀 Manage audience Q&A effectively: Set clear expectations for audience questions, and intervene as necessary to keep the discussion focused and valuable.
• 😀 Start the panel strong: Ensure panelists are seated and ready, and confidently introduce the panel or the panelists.
• 😀 Conclude with purpose: Close the session in a way that leaves a lasting impression, whether it’s through the panelists or yourself wrapping up.
• 😀 Follow up after the panel: Reflect on the session, gather feedback from the panelists and organizer, and send thank-you notes to build relationships.

Q & A

What is the first step in moderating a panel discussion?

The first step is to clarify the starting conditions by meeting with the meeting organizer to gather essential information such as panel length, panelists, premise, and title. This ensures you're well-prepared and aligned with the event's goals.

How can you confirm the panelists for your discussion?

You can confirm panelists by reaching out to them individually or through a group call, ensuring they understand the panel's format and what is expected of them. It's important to address any concerns they may have about the content to avoid any last-minute surprises.

What research should you do before moderating a panel?

Before moderating, research the topic, panelists, and the audience. You should also gather information on areas of interest based on the panel’s premise, and review promotional materials to ensure alignment with the expectations of the audience.

Why is it important to prepare an agenda or run of show for a panel?

An agenda or run of show is crucial because it helps you organize the flow of the session, including the introductions, questions, and any audience Q&A. This structure helps ensure that the panel stays on track and delivers value to the audience.

What should you consider when creating panelist introductions?

When creating panelist introductions, decide whether you or the panelists will introduce themselves, if introductions are even necessary, and how to effectively introduce the panelists to avoid confusion for the audience. A visual slide with their names and organizations can be helpful.

What role does the moderator play during a panel discussion?

The moderator's role is to facilitate the conversation, keep the discussion on track, ask probing questions, and manage audience Q&A. The moderator should ensure a dynamic, engaging conversation while guiding the panelists and audience through the session.

How can a moderator handle audience Q&A effectively?

To manage audience Q&A, establish ground rules at the start, such as asking the audience to state their name, organization, and question briefly. The moderator should also intervene gracefully if the questions go off-topic or the format needs adjusting.

What should a moderator do if the conversation starts to go off-topic?

If the conversation veers off-topic, the moderator should gracefully steer the discussion back on track. This may involve asking follow-up questions or prompting panelists to focus on key points relevant to the audience.

How important is it for the moderator to follow up after the panel is over?

Follow-up is important for reflecting on what went well and what could be improved. It’s also an opportunity to thank the meeting organizer and panelists, and to network with the audience, which can help build professional relationships and enhance future panels.

What is a common pitfall for panel moderators and how can it be avoided?

A common pitfall is allowing panelists to talk directly to the moderator, which can lead to a 'ping-pong' style conversation. To avoid this, the moderator should deflect questions to the audience and encourage panelists to engage with each other or the audience.