ADM4503A Gestion de Projet - Vidéo 12

Summary

This project management course focuses on the execution phase, emphasizing the importance of proper authorization, revising project plans, and forming or updating the project team. It highlights the need for launch meetings to inform stakeholders and continuous monitoring to track progress. The course also stresses the importance of adapting to changes and unexpected challenges by regularly updating the project’s baseline plan and control documents. By effectively managing execution and making necessary adjustments, project managers can ensure successful project delivery and achieve desired outcomes.

Takeaways

• 😀 Obtain formal authorization to proceed with project execution to protect against potential issues down the line.
• 😀 Update the baseline project plan regularly to reflect any changes in scope, resources, or timelines.
• 😀 If the project team is not yet formed, create or update the team members and their roles for clear responsibility distribution.
• 😀 Hold a project kickoff meeting to ensure everyone understands the project's goals, milestones, and expectations.
• 😀 Regularly monitor and track project progress, adjusting plans when discrepancies arise in schedules, costs, or quality.
• 😀 Be prepared to adapt and adjust the project plan when unexpected challenges occur, as highlighted by Mike Tyson’s quote about plans changing when hit with a punch.
• 😀 Continuously update project documentation to facilitate learning and improve future project management performance.
• 😀 Emphasize the importance of tracking control plans such as communication, risk, quality, and change management to keep the project aligned with objectives.
• 😀 Regularly assess project performance through key metrics like timelines, costs, and risk levels to ensure you are on track.
• 😀 Implement corrective measures promptly once discrepancies or deviations from the plan are identified, ensuring minimal impact on the project’s success.
• 😀 Use the lessons learned from project execution to improve predictions for future projects, enhancing the ability to estimate costs and timelines more accurately.

Q & A

What is the key to the success or failure of a project?

The success or failure of a project often depends on the execution phase, as this is where plans are put into action and where challenges can arise.

Why is the execution phase referred to as a critical phase in project management?

The execution phase is critical because it involves turning the project plan into reality. Changes and unexpected challenges often occur during this phase, which can make or break the project.

What is the significance of obtaining authorization before starting the project execution?

Obtaining authorization before execution serves as a formal approval to proceed, ensuring that the project is properly vetted and that stakeholders are aware of the project’s scope and goals.

What is a baseline plan, and why is it important?

A baseline plan is an official version of the project plan, used as a reference throughout the execution phase. It helps to track changes and deviations from the original plan.

What should a project manager do if the project team has not yet been formed?

If the team has not been formed, the project manager must assemble it during the execution phase, ensuring that the right people with the necessary skills are in place.

Why are kickoff meetings important in project management?

Kickoff meetings are essential for ensuring that all stakeholders are aligned with the project's objectives, timeline, and roles. They help set the stage for the project's execution and facilitate communication.

What does the monitoring and control phase involve?

Monitoring and control involve tracking the progress of the project, comparing it with the baseline plan, identifying any discrepancies or risks, and taking corrective actions if needed.

What should a project manager do when discrepancies or changes occur during project execution?

When discrepancies or changes occur, the project manager must assess the situation, make necessary adjustments to the plan, and implement corrective actions to ensure the project remains on track.

How does revising project documentation contribute to the success of a project?

Revising project documentation helps to keep all plans, such as those for communication, quality, risks, and procurement, up to date. This ensures that the project remains aligned with its goals and any changes are properly managed.

Why is learning from project documentation important for future projects?

Learning from project documentation helps improve future project management by offering insights into what worked and what didn’t, allowing for better estimation of timelines, costs, and resources for future projects.