What is Project Integration Management? Processes, Strategies & Tools - AIMS Education

Summary

The video discusses Project Integration Management, highlighting its role in coordinating all project elements such as tasks, resources, stakeholders, and deliverables. It outlines key processes, including developing a project charter, managing project execution, monitoring progress, controlling changes, and closing the project or phase. Each phase aims to ensure smooth coordination, timely corrective actions, and efficient project completion. The video also explains the role of change control boards, project audits, and the different types of project endings. The focus is on structured planning and execution to achieve project objectives.

Takeaways

• 📋 Project integration management coordinates all elements of a project, including tasks, resources, stakeholders, and deliverables.
• 🛠 The primary goal of project integration management is to define, combine, and coordinate processes and activities throughout the project management lifecycle.
• 📜 Developing a project charter is the first essential step, authorizing the project manager to begin work.
• 📅 The project management plan is a critical document that guides every aspect of the project.
• 🔧 Directing and managing project work ensures that the project team is following the project plan and making necessary adjustments as needed.
• 📊 Monitoring and controlling project work involves tracking progress to ensure it aligns with project objectives, budgets, and timelines.
• 🔄 Integrated change control reviews, approves, and manages changes to project documents and deliverables, reducing risk.
• 📝 Closing the project or phase involves finalizing all activities, archiving project information, and releasing resources.
• 💡 There are four types of project endings: extinction, addition, integration, and starvation.
• 🔍 Post-implementation audits evaluate project success and analyze what went right or wrong to improve future projects.

Q & A

What is Project Integration Management?

Project Integration Management involves coordinating all elements of a project, including tasks, resources, stakeholders, and deliverables. Its purpose is to identify, define, combine, and coordinate various processes and project activities within the project management process groups.

What is the purpose of the project charter in Integration Management?

The project charter is the initial document that authorizes the project manager to start work. It formally recognizes the existence of the project and provides the project manager with the authority to apply resources to project activities.

What are the key processes involved in Project Integration Management?

The key processes are: 1) Develop Project Management Plan, 2) Direct and Manage Project Execution, 3) Monitor and Control Project Work, 4) Perform Integrated Change Control, and 5) Close Project or Phase.

What is the role of the Project Management Plan?

The Project Management Plan is a comprehensive document that guides all project activities. It defines the approach to managing the project and integrating all subsidiary plans to ensure the project is completed successfully.

How does the Direct and Manage Project Execution process work?

Direct and Manage Project Execution involves leading the project team and performing work as planned. It includes creating deliverables, managing resources, implementing approved changes, and ensuring project objectives are achieved.

What activities are included in the Monitor and Control Project Work process?

This process involves tracking, reviewing, and reporting the project's progress. It ensures that project performance aligns with the project management plan, identifies the need for corrective or preventive actions, and provides performance updates to stakeholders.

What is the Perform Integrated Change Control process?

Perform Integrated Change Control reviews all change requests, manages changes to deliverables, project documents, and the project management plan, and communicates the decisions made. It helps ensure that the impacts of changes are properly analyzed before implementation.

What are the main activities during the Close Project or Phase process?

During this process, the project or phase is formally completed. Key activities include finalizing all activities, archiving project documents, releasing resources, and documenting lessons learned.

What are the four types of project endings?

The four types of project endings are: 1) Extinction – the project ends due to its successful or unsuccessful conclusion, 2) Addition – the project evolves into an ongoing operation, 3) Integration – resources are reassigned within the organization, and 4) Starvation – resources are cut off, halting the project.

What is the purpose of post-implementation audits?

Post-implementation audits evaluate the project’s goals and objectives, examining what went right and wrong. They provide insights for future improvements by reviewing project processes from start to finish.

Outlines

00:00

📚 Understanding Project Integration Management

Project integration management involves coordinating various elements of a project such as tasks, resources, stakeholders, and deliverables. The purpose is to combine and coordinate processes and activities across the project management process groups. Key activities include developing, reviewing, analyzing, and transforming project scope into a management plan, performing activities to create deliverables, and monitoring the project's progress. The integration process begins with the development of a project charter, which authorizes the manager to begin work. After this, the project management plan is created, followed by executing and managing the project, monitoring and controlling work, performing integrated change control, and finally closing the project or phase, documenting lessons learned.

05:03

🔧 Corrective and Preventive Actions in Project Management

The 'direct and manage project work' process focuses on leading the team and managing resources to meet project objectives. This includes managing risks, suppliers, stakeholders, and changes that occur during the project. Corrective actions realign project performance, preventive actions ensure future alignment, and defect repair modifies non-conforming products. The process also involves creating deliverables, guiding the project team, and implementing approved changes. Managing communication channels and documenting lessons learned are essential to improving the project’s outcome.

10:03

📊 Monitoring and Controlling Project Work

This process tracks, reviews, and reports project progress to ensure objectives are met. Key benefits include providing stakeholders with insights into the project's current state, steps taken, and future forecasts regarding budget, schedule, and scope. Core functions include comparing actual performance with the project management plan, assessing performance for corrective or preventive actions, monitoring risks, providing forecasts, and implementing approved changes. These actions ensure the project stays aligned with its goals.

🔄 Performing Integrated Change Control

Performing integrated change control involves reviewing, approving, and managing changes to project deliverables, documents, and plans. The key benefit is minimizing risks by assessing proposed changes before they affect project objectives. This process requires documenting all requested changes, maintaining project baselines, and analyzing corrective and preventive actions. It also involves the formal Change Control System, which ensures that all change requests are submitted in writing and reviewed by the Change Control Board. This board reviews and authorizes or denies requests, ensuring that decisions are documented and communicated effectively.

🔚 Closing a Project or Phase

The 'close project or phase' process finalizes all project activities, formally completing the project or its phase. Key benefits include archiving project information, completing planned work, and releasing resources for new endeavors. Essential activities at this stage include gathering project records, disseminating final acceptance of deliverables, and analyzing the effectiveness of project processes. Projects can end in four ways: extinction (successful or unsuccessful termination), addition (evolving into ongoing operations), integration (resources reassigned), or starvation (resource cutoff). A post-implementation audit evaluates the project’s success and identifies areas for improvement.

Keywords

💡Project Integration Management

Project Integration Management involves coordinating all elements of a project, including tasks, resources, stakeholders, and deliverables. Its purpose is to ensure that different processes and activities are harmonized to achieve project objectives. In the script, it is described as identifying, defining, combining, and coordinating various processes within project management groups.

💡Project Charter

The Project Charter is a formal document that authorizes a project manager to begin work on the project. It serves as the foundation for all future project activities. In the video, it is the first step in Project Integration Management, providing the official go-ahead for the project to commence.

💡Project Management Plan

The Project Management Plan is a comprehensive document that outlines how the project will be executed, monitored, and controlled. It integrates all subsidiary plans to provide a roadmap for project work. The script refers to this plan as the central document guiding everything that happens in the project.

💡Direct and Manage Project Work

This process involves leading the project team to perform tasks as outlined in the project management plan. It includes creating deliverables, managing resources, and handling communication. The script emphasizes that this stage is about making sure everyone does their assigned work while managing risks and stakeholder engagement.

💡Monitor and Control Project Work

Monitoring and controlling project work ensures that the project is on track by tracking progress, reviewing performance, and reporting against the project plan. This process allows for corrective and preventive actions when necessary. The script notes that it involves tracking actual performance against the plan and providing forecasts on budget, schedule, and scope.

💡Perform Integrated Change Control

This process involves reviewing all change requests, determining their impact, and deciding whether to approve or deny them. It ensures that changes are managed in a controlled and systematic manner. The video stresses that handling change requests correctly minimizes risks and helps maintain project stability.

💡Corrective Action

Corrective action refers to steps taken to realign the project's performance with the project management plan. It is one of the activities within the 'Direct and Manage Project Work' process and is vital when project outcomes deviate from planned objectives, as mentioned in the video.

💡Preventive Action

Preventive action involves proactive measures to ensure that future project performance stays aligned with the plan. This is another part of the 'Direct and Manage Project Work' process. The video highlights its importance in maintaining project consistency by avoiding future problems.

💡Change Control Board

The Change Control Board is a group responsible for reviewing and approving or rejecting change requests during the project. It typically includes project stakeholders, team members, and relevant experts. In the script, the Change Control Board is introduced as a formal mechanism for handling project changes efficiently.

💡Close Project or Phase

Closing a project or phase is the process of finalizing all project activities and archiving documents for future reference. The video discusses this as the final stage of project management, emphasizing that it includes analyzing the effectiveness of the project and ensuring that organizational resources are released.

Highlights

Project integration management involves coordinating all elements of a project, including tasks, resources, stakeholders, and deliverables.

The purpose of project integration management is to identify, define, combine, and coordinate various processes and project activities.

The first process is the development of the project charter, which authorizes project managers to start the work.

The project management plan is a central document that defines the basis of all project work and guides everything happening on the project.

Direct and manage project execution ensures that the team performs according to the project management plan to achieve objectives.

Monitoring and controlling project work involves tracking and reviewing progress to ensure performance objectives are met.

Performing integrated change control reviews all change requests, assesses their impact, and manages changes to deliverables and the project plan.

Closing the project or phase includes finalizing all activities and documenting lessons learned for future improvement.

Direct and manage project work includes creating deliverables, guiding team members, managing resources, and monitoring risks.

The process of change control reduces risks by assessing the effects of proposed changes before implementation.

Corrective actions realign project performance with the project management plan to ensure the project stays on track.

Project monitoring tracks actual performance against the project management plan, providing forecasts for budget, schedule, and scope.

A Change Control Board reviews all change requests, and only approved changes are incorporated into the project.

There are four types of project endings: extinction, addition, integration, and starvation.

Post-implementation audits review the project’s success, analyze processes, and recommend improvements for future projects.

Transcripts

[Music]

what is Project integration management

project integration management involves

coordinating all elements of a project

including tasks resources stakeholders

and

deliverables the purpose of project

integration management is to identify

define combine and coordinate various

processes and project activities within

the project management process

groups integration management activities

following are examples of the activities

that are performed by the project

management team develop review analyze

and understand the scope transform the

collected project information into a

project management plan using a

structured approach perform activities

to produce project deliverables measure

and monitor the Project's progress and

take appropriate action to meet project

objectives overview of integration

management processes for any new project

the first thing is the development of

project Charter this document authorizes

project managers to start the work after

this the following integration

management processes come into an action

first process project management plan is

is developed which is the most document

it guides you about everything that is

going to happens on the project second

process after the planning is done next

process is the direct and manage project

execution this process is the execution

of the project plan which ensures that

everyone is doing what they should be

doing third process next is Monitor and

control project work you as a good

project manager constantly monitor every

single thing that goes on in the project

fourth process perform integrated Change

Control is the process when a problem is

found you have to work with stakeholders

to identify how to deal with them note

finding a problem later is harder and

more expensive to fix fifth process

finally you close project or phase make

sure you document everything especially

the lessons you and your team have

learned along the

way Ames is a globally recognized and an

accredited institution we offer

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first process developed project

management plan it is the process of

defining preparing Ing and coordinating

all subsidiary plans and integrating

them into a comprehensive project

management plan key benefit it is a

central document that defines the basis

of all Project

work here are the inputs tools and

techniques and outputs of this

process second process direct and manage

Project work this process allows you to

lead the team and perform the work

according to the project management plan

and also implement the approved changes

to achieve the project objectives key

benefits this process provides overall

management of the project

work Project work activities the

activities under the direct and manage

Project work process include the

following create project deliverables to

meet the planned Project work provide

guide train and manage the project team

members obtain manage and use all the

resources implement the planned methods

and standards establish and manage all

project communication channels generate

work performance data related to cost

schedule quality and technical side

manage risks and Implement risk response

activities manage Sellers and suppliers

manage stakeholders and their engagement

collect and document Lessons Learned and

Implement approved process Improvement

activities reviewing and implementing

project changes no matter how great you

did in the develop project management

plan process it is natural to have

requests changes and variances during

the Project Life Cycle in order to

perfect your project direct and manage

Project work process is used to review

the Imp of proposed project changes and

implement the approved changes for this

purpose the following actions and

activities are used corrective action

this activity realigns the performance

of the project work with the project

management plan preventive action this

activity ensures that the future

performance of the project work is

aligned with the project management plan

defect repair an intentional activity to

modify a non-conforming product or

product

component here are the inputs tools and

techniques and outputs of this

process third process Monitor and

control project work it is the process

of tracking reviewing and Reporting the

progress of the project in order to meet

the performance objectives note the work

being done in the previous process is

tracked and reviewed here to see if

project performance is meeting the

project management plan key benefits

this process allows stakeholders to

understand the following current state

of the project steps taken and forecasts

for Budget schedule and

scope functions of the Monitor and

control project work process here are

the key functions of this process comps

actual project performance against the

project management plan assesses

performance to decide if any corrective

or preventive actions are needed

analyzes tracks and monitors project

risk maintains an accurate and timely

information on the projects deliverables

provides cost and schedule

forecasts and monitors the

implementation of approved

changes here are the inputs tools and

techniques and outputs of the Monitor

and control project work

process fourth process perform

integrated Change Control it is the

process of reviewing all change requests

approving changes and managing changes

to deliverables project documents and

the project management plan and

communicating the decisions key benefits

during this process the effects of

proposed changes can be determined

before changing the project objectives

or plans which reduces the possible

risks this allows project managers to

make better

decisions functions of the perform

integrated Change Control process here

are the key functions of this process

influence factors that circumvent change

control processes review and analyze

change requests maintain the Integrity

of the project baselines promptly review

and analyze corrective and preventive

actions incorporate approve changes into

the project management plan and other

project documents coordinate and manage

changes across the project document

requested changes and their

impacts requirements for change there

are two core requirements for change

number one all change requests must be

submitted in writing to clarify the

change number two all change requests

must come through the formal Change

Control System no one can directly ask

the project team to make some

changes Change Control Board a change

control board or change review board is

established to review all change

requests the board members meet

regularly to consider changes to the

project and authorized to approve or

deny change requests Change Control

board member may include managers

stakeholders project team members

customers and relevant

experts six steps for integrated Change

Control here are six steps you can use

to implement an integrated Change

Control process within your organization

number one create a project management

plan number two create a log of the

change request number three analyze the

impact of the change number four decide

on a course of action number five

communicate the decision number six

update the project management

plan fifth process close project or

phase it is the last phase of the

Project Life Cycle this process

finalizes all activities across all of

the project management process groups to

formally complete the project or phase

key benefit during this process project

or phase information is archived the

planned work is completed and

organizational team resources are

released to pursue new

Endeavors Key activities at this stage

following Key activities and functions

are performed at the close project or

phase process project records are

gathered and information is disseminated

to formalize the acceptance of product

service or result project management

processes are analyzed to determine

their effectiveness project documents

are archived for historical

reference types of project endings there

are four formal types of project endings

Extinction addition integration and

starvation Extinction project

termination by Extinction is when a

project is stopped due to either its

successful or unsuccessful conclusion

addition it is a type of project ending

where the project evolves into an

ongoing operation integration in this

type of project ending Financial or

human resources assigned to the project

are diverted or reassigned elsewhere in

the

organization starvation in this type of

project ending Financial or human

resources are cut off from the project

post implementation audits the post

implementation audit is an evaluation of

the Project's goals and objectives they

examine the project from beginning to

end and look at what went right and what

went wrong they also examine the project

processes to determine possible

improvements on future projects