NUMERIC FILING SISTEM || PENYIMPANAN ARSIP SISTEM NOMOR 'TERMINAL DIGIT'

Summary

In this educational session on archiving systems, Ibu Diah Astuti introduces the Terminal digit system for document storage and retrieval. Covering essential components like index cards, archive number books, and filing cabinets, the lesson emphasizes the methodical process of indexing, coding, sorting, and placing documents. Students are guided through the steps required to implement this organizational technique effectively, ensuring a comprehensive understanding of how to maintain an efficient archiving system. The session concludes with encouragement for continuous practice and application of the concepts discussed.

Takeaways

• 😀 The lesson focuses on Basic Competency 3.7 related to archiving systems.
• 📁 Terminal digit storage is highlighted as a method for archiving documents using numerical order.
• 🔍 The lesson reviews previous competencies in archiving, including alphabetical and chronological systems.
• 📝 Index cards are essential for tracking each document stored in the archiving system.
• 📚 An archiving book is necessary for logging documents, ensuring organized record-keeping.
• 🗂️ Ten filing cabinets are used, coded from 00 to 99, to categorize documents for retrieval.
• 📂 Each cabinet contains ten hanging folders to further organize the archived documents.
• 🔢 The indexing process divides document numbers into units that indicate their storage location.
• ✂️ Sorting is crucial when dealing with multiple documents to ensure efficient archiving.
• 💡 Practicing the terminal digit system is essential for mastering efficient document retrieval.

Q & A

What is the main focus of the lesson presented by Ibu Diah Astuti?

The main focus of the lesson is on applying the terminal digit filing system for document archiving, specifically under Basic Competence 3.7.

What are the key components of the terminal digit filing system as explained in the lesson?

The key components of the terminal digit filing system include index cards, record books for archiving, filing cabinets, and hanging folders.

How does the terminal digit filing system assist in document retrieval?

The terminal digit filing system assists in document retrieval by using numerical codes to organize and locate documents efficiently, allowing for systematic storage and easy access.

What are the steps involved in the procedure of terminal digit filing?

The steps involved in the terminal digit filing procedure are: 1) checking the documents, 2) indexing the documents, 3) assigning codes, 4) sorting the documents, and 5) storing them in their designated locations.

What type of documents or files can be stored using the terminal digit filing system?

The terminal digit filing system can be used to store various types of documents, including letters, memos, reports, and any other relevant paperwork that requires organized archiving.

What is the importance of indexing in the terminal digit filing process?

Indexing is crucial in the terminal digit filing process because it categorizes documents based on numerical codes, ensuring that each document can be easily located and retrieved when needed.

Can you explain the example given for indexing in the lesson?

In the lesson, an example of indexing involves taking a document number (e.g., 0003) and breaking it down into units: the last two digits indicate the drawer, the next digit indicates the folder, and the remaining digits represent the specific document.

What is the purpose of using hanging folders in the terminal digit filing system?

Hanging folders are used in the terminal digit filing system to hold and organize the documents within the filing cabinets, making it easier to manage and access grouped files.

How does Ibu Diah encourage students to engage with the lesson material?

Ibu Diah encourages students to engage with the lesson material by advising them to practice the skills learned in the lesson, ensuring they understand and can effectively apply the terminal digit filing system.

What conclusion does Ibu Diah reach at the end of the lesson?

At the end of the lesson, Ibu Diah concludes by expressing hope that the students understand the material covered and emphasizes the importance of practice in mastering the terminal digit filing system.