Arsip dan kearsipan - Pengertian, fungsi, dan karakteristik
Summary
TLDRThe video discusses the concept of 'archives,' explaining its origins from different languages and highlighting its significance in organizations. Archives are essential for preserving documents and information systematically, ensuring quick access when needed. It defines archiving as a process involving the creation, collection, maintenance, and storage of records. The video also explores the functions of archives, including serving as a memory tool, authentic evidence, and decision-making support. Lastly, it outlines the characteristics of archives, such as authenticity, uniqueness, and reliability, emphasizing the importance of systematic storage for easy retrieval.
Takeaways
- đŠ Archives originate from the Greek word 'archium,' meaning a box to store items.
- đ Archives are a collection of records or important documents stored systematically for easy retrieval.
- đ The process of archiving involves creation, receipt, collection, organization, maintenance, and preservation of documents.
- đ Archives are essential as they serve as authentic proof of organizational activities and decisions.
- đ Archives aid in planning and decision-making, as they provide reference materials for resolving issues.
- đ Proper archiving helps preserve important documents as evidence and accountability for future reference.
- đ Archives function as a barometer of organizational progress and help ensure smooth operations.
- đĄ Characteristics of an archive include authenticity, legal status, uniqueness, reliability, usefulness, and being systematically stored.
- đ Not all documents are archives; to be considered an archive, documents must have utility, be well-organized, and easily accessible.
- đ Archives need to be carefully maintained to ensure their usefulness in supporting future activities and organizational decisions.
Q & A
What is the etymology of the word 'arsip'?
-The word 'arsip' originates from the Greek word 'archium,' meaning a box for storing items. In Latin, it is known as 'filum' or 'bundle,' in English as 'arsius,' 'file,' or 'record,' in Dutch as 'arsio,' and in German as 'arsip.' All these terms refer to a collection of records or stored information.
What is the definition of an archive according to experts?
-According to one expert, an archive is a collection of documents systematically stored for future use so that they can be easily retrieved when needed.
What is the definition of 'kearsipan' or archiving?
-'Kearsipan' or archiving is the process that includes the creation, receipt, collection, organization, control, maintenance, care, and storage of archives or documents according to a specific system.
Why is archiving important for organizations?
-Archiving is important for organizations because it ensures that important documents are stored systematically, allowing for easy retrieval when needed. Archives serve as reminders, evidence, and tools for planning and decision-making.
What are the primary functions of an archive?
-The primary functions of an archive are: (1) as a tool for memory in an organization, (2) as authentic evidence, (3) as a resource for planning and decision-making, (4) as a measure of organizational progress, (5) to aid in organizational efficiency, and (6) as documentation material.
How do archives aid in decision-making for organizations?
-Archives provide a record of past activities and data, which organizations can refer to when making decisions, especially when facing specific problems. This helps them evaluate past strategies and make informed decisions.
What characteristics must a document possess to be considered an archive?
-A document must be (1) authentic, (2) legal, (3) unique, (4) trustworthy, (5) useful, and (6) systematically stored to be considered an archive.
What does it mean for an archive to be 'authentic'?
-An archive is considered 'authentic' if it retains its original form, including its content, structure, and context, making it a genuine and reliable record.
Why is the uniqueness of archives important?
-Archives are unique because they are created at different times and for different purposes, each with its own distinct characteristics and chronology. This uniqueness gives them historical and legal significance.
What does proper storage of archives involve?
-Proper storage of archives involves organizing them systematically in a centralized location so they can be easily retrieved when needed, ensuring they remain intact and accessible.
Outlines
đ Understanding Archival Concepts and Importance
The paragraph explains the concept and definition of 'archive' from different linguistic origins. It describes 'arsip' as a collection of important documents, records, or files that are systematically stored to facilitate easy retrieval when needed. The term is traced back to several languages, such as Greek ('archium'), Latin ('filum'), English ('file', 'record'), Dutch ('arsio'), and German ('arsip'). The paragraph emphasizes the significance of organized archival practices for efficient access and preservation, which are crucial for accountability and decision-making within an organization. Archives serve as a memory tool, an authentic proof, and a reference for planning and evaluating an organization's progress. The key functions of archives are listed, such as aiding decision-making, serving as authentic evidence, and being a barometer of organizational development.
đ Characteristics of Archives and Their Role
This paragraph describes the specific characteristics that make a document an archive. It states that archives must be authentic, original, and reliable. Authenticity implies that the archive retains its original structure, content, and context. Reliability is linked to its status as an official proof of activities. Each archive is unique, created at a distinct time and possessing unique characteristics and chronology. Trustworthiness is crucial for supporting specific activities, and archives must be useful and stored in a way that allows for easy retrieval. Archives should be systematically stored to ensure they can be located when needed. The paragraph concludes by reiterating that not all documents qualify as archives; they must meet certain criteria, such as usefulness and organized storage, to be categorized as archives.
Mindmap
Keywords
đĄArchive
đĄEtimology of Archive
đĄRecords Management
đĄFunctions of Archives
đĄAuthenticity
đĄLegal Archives
đĄUnique Archives
đĄTrustworthy Archives
đĄArchive Utility
đĄSystematic Storage
Highlights
An archive (arsip) originates from the Greek word 'archium,' meaning a box for storing.
Archives are essential for institutions, containing documents, important records, and letters.
In Latin, archives are known as 'filum' or bundles, and in English, they are called 'arsius,' 'file,' or 'record.'
Archives store systematically organized documents to be retrieved quickly when needed.
Archiving refers to the process from creation to preservation of documents for future use.
Good archival systems help to safeguard important records for accountability.
The functions of archives include serving as reminders, authentic evidence, planning material, and decision-making tools.
Archives play a role as a barometer of organizational progress and help smooth operations.
Authenticity is a key characteristic of an archive, meaning it must be original in structure and content.
Archives must be legal, containing official records of organizational activities.
Each archive is unique, made at different times with different characteristics and chronology.
Archives must be trustworthy and useful, supporting specific organizational activities.
A well-organized archive is centrally stored to ensure ease of access when needed.
Not all documents are archives; they must be useful, systematically stored, and easy to retrieve.
Archiving ensures that records are maintained for future organizational planning and decision-making.
Transcripts
Hai aku sebuah lembaga atau instansi
manapun pasti memiliki sumber informasi
yang mendukung segala kegiatan di
dalamnya sumber informasi dapat
bermacam-macam bentuknya misalnya
dokumen berkas-berkas penting ataupun
surat arsip adalah salah satu produk
dari sumber informasi yang selalu
dibutuhkan dalam setiap kegiatan usaha
anda nah Apa definisi dari arsip itu
sendiri secara etimologis atau asal-usul
kata-kata arsip berasal dari bahasa
Yunani atau archium yang bermakna peti
untuk menyimpan
itu kita itu dalam bahasa di negara lain
besarkan latin arsip dikenal dengan nama
filum atau bunder dalam bahasa Inggris
dikenal dengan tiga istilah yaitu arsius
file dan record nah sedangkan dalam
bahasa Belanda arsip dikenal dengan
istilah arsio sedangkan dalam bahasa
Jerman hal sip dikenal dengan istilah
arsip Palembang yang mana kesemua arti
dari bahasa tersebut bermakna sama yaitu
kumpulan catatan yang menyimpan sesuatu
informasi Selain itu definisi lain
mengenai pengertian arsip yaitu menurut
salah satu ahli jadi yang gini arsip
adalah suatu kumpulan warkat yang
disimpan secara sistematis karena
mempunyai sesuatu
penggunaan agar setiap diperlukan arsip
tersebut dapat cepat ditemukan kembali
berdasarkan beberapa pengertian yang
sudah dijelaskan tadi kita dapat
mengetahui bahwa arsip adalah kumpulan
dari berbagai warkat yang disimpan
dengan rapi sesuai dengan prosedur
kearsipan agar apabila arsip tersebut
diperlukan dapat cepat ditemukan kembali
Lesung joknya Bagaimana dengan
pengertian kearsipan secara definisi
pengertian kearsipan adalah suatu proses
mulai dari penciptaan penerimaan
pengumpulan pengaturan pengendalian
pemeliharaan perawatan hingga
penyimpanan arsip atau warkat menurut
sistem tertentu Dengan adanya kegiatan
kearsipan membuat
suatu warkat atau arsip dapat dengan
mudah dan cepat ditemukan jika
sewaktu-waktu diperlukan dengan adanya
kearsipan juga dapat menyelamatkan arsip
yang berisi informasi penting dan
menjadi bukti pertanggungjawaban baik
fisik maupun isi Oleh karena itu arsip
harus disimpan dengan baik dengan suatu
sistem sehingga memudahkan jika nanti
diperlukan kembali di masa depan asyik
memiliki beberapa fungsi yang pertama
sebagai bahan alat pengingat bagi
organisasi yang kedua sebagai alat bukti
yang otentik yang ketiga sebagai bahan
untuk perencanaan dan pengambilan
keputusan yang keempat
lebih Barometer kemajuan organisasi yang
kelima membantu kelancaran organisasi
dan yang terakhir sebagai bahan
dokumentasi sebuah arsip berfungsi
sebagai sumber pengingat bagi sebuah
organisasi atau perusahaan karena
didalamnya terekam kegiatan-kegiatan
yang pernah dilaksanakan oleh organisasi
tersebut arsip sebagai bahan untuk
perencanaan dan pengambilan keputusan
ketika dibutuhkan pada suatu saat
tertentu arsip diharapkan dapat menjadi
salah satu bahan pertimbangan untuk
merencanakan dan mengambil keputusan
biasanya saat sebuah perusahaan atau
organisasi mengalami masalah tertentu
langkah pertama yang dilakukan adalah
mengecek arsip yang ada Oleh karena itu
keberadaan arsip harus benar-benar
dijaga dan disimpan dengan baik
Hai tetap secara definisi Karakteristik
adalah ciri khas yang melekat pada suatu
hal arsip dapat disebut sebagai arsip
karena memiliki karakteristik tertentu
[Musik]
otentik suatu arsip dapat disebut
otentik jika arsip tersebut memiliki
wujud yang asli baik dan isi struktur
maupun konteks yang melekat yang kedua
legan Hasib Regal bermakna arsip yang
mengandung suatu kegiatan harus memiliki
status resmi sebagai bukti atas
pelaksanaan kegiatan tersebut ketiga
unik setiap arsip yang disimpan bersifat
unik deduct dibuat pada saat yang tidak
bersamaan serta memiliki karakteristik
dan kronologi yang berbeda antara satu
dan yang lainnya keempat terpercaya
itu arsip harus dapat dipercaya sebagai
bukti yang dipergunakan untuk mendukung
terlaksananya kegiatan tertentu yang
kelima mempunyai kegunaan sebuah arsip
harus memiliki kegunaan agar dapat
diambil manfaatnya untuk pelaksanaan
kegiatan tertentu karakteristik yang
terakhir yaitu disimpan dengan karat
artinya arsip harus disimpan secara
teratur dan terpusat di suatu tempat
agar mudah dicari saat ingin digunakan
berdasarkan karakteristik enam tadi kita
dapat menyimpulkan bahwa tidak semua
dokumen bisa disebut sebagai arsip
dokumen harus memiliki nilai kegunaan
disimpan secara teratur ataupun harus
bisa ditemukan dengan mudah apabila
diperlukan terakhir semoga video ini
bisa membantu kalian dalam memahami
Hai apa itu arsip dan kearsipan serta
fungsi arsip Dito sendiri
[Musik]
hai hai
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