The Most Underrated Productivity Hack and How I used it..
Summary
TLDRThe speaker shares their struggle with unproductive days and weight loss, leading to the discovery of time boxing as a productivity hack used by successful individuals and companies. They explain how they adapted time boxing into their daily routine using Google Calendar, emphasizing its simplicity and effectiveness. The video offers a step-by-step guide on setting up time boxing in Google Calendar, including categorizing tasks, setting reminders, and using emojis for a more engaging experience. Additionally, the speaker recommends brain.fm for focused music to enhance productivity.
Takeaways
- 📅 Time can pass quickly, making it hard to feel productive, leading to unhealthy habits like weight loss and fatigue.
- 📚 Time boxing is a highly effective productivity hack used by large companies, universities, and successful entrepreneurs.
- 🎓 Many people unknowingly use time boxing in structured environments like school or work, but fail to apply it in daily life.
- 🗓️ Google Calendar is an easy, reliable tool for time boxing that can organize your day to the minute with minimal setup.
- 📂 Grouping tasks into categories like appointments, breaks, and main tasks helps to structure the day effectively.
- 🎨 Color coding tasks based on feelings or categories can add a personalized and motivating touch to time boxing.
- 🔔 Setting notifications for tasks, especially for those that are recurring, helps stay on track with minimal effort.
- 😊 Emojis can simplify and add fun to task management, making it easier to visualize tasks like studying or routines.
- ✅ Changing the color of completed tasks provides a sense of progress and accomplishment throughout the day.
- 🎧 Music, especially focus-oriented tracks like those from Brain FM, can improve concentration and productivity.
Q & A
What is the main issue the speaker was facing before discovering the productivity hack?
-The speaker was feeling unproductive, losing weight, always tired, and too lazy to do anything.
What is the productivity hack that the speaker discovered?
-The productivity hack is 'time boxing', which involves scheduling tasks and activities in a calendar.
Why is time boxing considered underrated by the speaker?
-Time boxing is considered underrated because it is a simple and effective method that has been used by successful people and organizations, yet it is often overlooked in everyday life.
What study ranked time boxing as the most effective productivity method?
-A study conducted in 2018 ranked time boxing as the most effective productivity method out of the 100 most effective productivity methods.
How did the speaker use time boxing during their school and work life?
-The speaker used time boxing during high school with a timetable, in college with a schedule, and at workplaces like Coca-Cola and Tesla using Outlook calendar.
What was the speaker's main concern when deciding to incorporate time boxing into their daily routine?
-The speaker was concerned about how to implement time boxing effectively and was overwhelmed by the number of tutorials and apps available.
Which app did the speaker find to be the perfect solution for time boxing?
-The speaker found Google Calendar to be the perfect app for time boxing.
How does the speaker categorize tasks in Google Calendar for time boxing?
-The speaker categorizes tasks into groups such as appointments, breaks, routine, and main tasks.
What is the speaker's approach to filling the day in their time boxing schedule?
-The speaker tries not to leave anything blank and fills the day to the minute to avoid procrastination.
How does the speaker use color coding in their time boxing schedule?
-The speaker uses color coding to reflect their feelings towards different tasks, such as yellow for entrepreneur tasks, green for breaks, and blue for daily routine.
What is the speaker's strategy for reminders in Google Calendar?
-The speaker sets reminders to notify them as tasks start, with the default set to 30 minutes before, but can be adjusted to zero for immediate notification.
What does the speaker suggest to increase productivity while using time boxing?
-The speaker suggests using music to increase focus and mentions a service called Brain.fm that caters to different needs.
Outlines
🕒 Discovering Time Boxing for Personal Productivity
The speaker discusses their personal struggle with unproductivity and time management, leading to weight loss and fatigue. They recount their experience with structured schedules during high school, college, and professional life at companies like Coca-Cola and Tesla. The concept of 'time boxing' is introduced as a productivity hack that ranked first in a 2018 study of the most effective productivity methods. The speaker's journey to incorporate time boxing into their daily routine is shared, along with their search for an easy, simple, and reliable method. They discovered Google Calendar as the perfect tool for this purpose, explaining how to use it to plan out the day, group tasks, and set reminders. The importance of color-coding tasks based on personal feelings towards them is highlighted, as well as the convenience of syncing across devices.
🎵 Boosting Focus with Brain FM Music
In the second paragraph, the speaker introduces Brain FM, a music streaming service designed to enhance focus and creativity. They differentiate this type of music from typical background music, emphasizing its effectiveness for individuals, including those with ADHD. The speaker shares a personal experience with Brain FM and offers a 30-day free trial for viewers, suggesting that it can significantly improve productivity and work sessions.
Mindmap
Keywords
💡Time Boxing
💡Productivity Hack
💡Google Calendar
💡Appointments
💡Breaks
💡Daily Routine
💡Notifications
💡Color Coding
💡Entrepreneur
💡Brain.FM
💡ADHD
Highlights
Time boxing is an underrated productivity hack used by successful entrepreneurs, prestigious universities, and multi-billion dollar companies.
The author experienced a lack of productivity and poor health for almost two years before discovering time boxing.
Time boxing involves scheduling tasks and activities to the minute, which was a practice the author was already familiar with from school and work.
A 2018 study ranked time boxing as the most effective productivity method out of 100.
The author struggled to find an easy and reliable method to implement time boxing in their daily routine.
Google Calendar was identified as the perfect app for time boxing due to its simplicity and accessibility.
The author groups tasks into categories like appointments, breaks, routine, and main tasks for better organization.
Tasks should be color-coded based on how the author feels towards them, adding a personal touch to time boxing.
Google Calendar allows for easy task scheduling by clicking and dragging, making time boxing straightforward.
Appointments are fixed tasks that cannot be moved, such as work or school hours.
The author suggests setting notifications to start as tasks begin for better time management.
Using emojis can make tasks more fun and organized, with shorthand versions of activities.
Progress can be tracked by changing the color of completed tasks,激励自己继续前进.
Google Calendar syncs across devices, ensuring that updates are reflected in real-time.
The author recommends using music to increase focus and productivity, specifically mentioning brain.fm.
Brain.fm offers music streaming tailored to different needs, including deep work and creativity.
A 30-day free trial of brain.fm is offered for viewers, encouraging them to try it out for themselves.
Transcripts
have you ever had those days where you
feel like you've literally done nothing
days where time passes so fast it feels
like you just woke up my breakfast
turned into lunches and my dinners turn
into breakfast before I knew it I lost
an unhealthy amount of weight and was
always tired and too lazy to do anything
as someone who has lived like this for
almost 2 years I discovered the most
underrated productivity hack that has
been used in multi-billion dollar
companies prestigious universities and
by countless successful entrepreneurs
when I was in high school I was given a
timetable it had everything planned to
the minute from home rooms subject
classes when I can wipe my ass
assemblies and lunch never once I had
questioned what I was supposed to do
next after I graduated I went to college
that had the same concept a schedule
outlining when classes started and when
they'll me and again when I was working
at Coca-Cola and Tesla although they
used Outlaw calendar to schedule
meetings briefs and events the concept
was still the same so what is this
underrated productivity hack if you
haven't guessed already it's time boxing
in 2018 conducted a study of the 100
most effective productivity methods and
time boxing ranked first in the most
effective it's crazy to me even though I
involuntarily use this in school and
work and never thought of adapting it
into my everyday life not until recently
I started to really utilize this into my
daily routine my biggest question when I
decided I wanted to incorporate time
boxing was how how on Earth do I do it I
was overwhelmed with the number of
tutorials and apps online all telling me
different ways to do it I couldn't
settle on one all I wanted was something
that planned out my day that required
the least amount of effort and setup
time I didn't want to have to write and
plan out my day on a whiteboard every
night or go through a nine-step sign up
process before I find out I need to pay
$5 a month to use basic features I
wanted something easy simple and
reliable then I found it it was right
under my one strand of beard the perfect
app that does exactly what I needed to
do Google Calendar not sponsored chances
are if you're watching this video you
already have a Google account probably
something cringey you made it Middle
School yep and just your email n 77.com
nerd now it did take me and my
undiagnosed ADHD brain a while to figure
out how to time boox effectively but
once I figured it out it was actually
easy so to save you the trouble I want
to show you exactly how I time box using
Google Calendar did you did you know you
can click and drag these apps around you
did you so when you open Google
calendar for the first time you'll have
a blank canvas like this to stay
organized I like to group tasks and
events by appointments breaks routine
and Main tasks I've labeled main tasks
as
entrepreneur my life so your groups
might be a little different than mine in
my case this is what my time boxing
looks like I try not to leave anything
blank and fill the day to the minute or
I find myself npct posing until the next
task I don't think there's any science I
can use to back this claim but I color
coat my tasks depending on how I feel
towards them for example entrepreneur is
coded in yellow cuz it makes me happy
brakes are CED in green cuz I like
brakes and daily routine is in blue cuz
it makes me sad why does daily routine
make you sad
soul good point I do like sleeping now
once you created your calendars you can
start adding your task and it's as
simple as clicking and dragging the task
directly onto your calendar at the title
how much time you want to allocate and
what group you want to add it into I'm
going to assume that most of you are
either working or in school so I would
categorize that under appointments these
are things that are set in stone and
can't be shifted if it's a task that
repeats like school or work save
yourself the headache and click on
subscribe click on daily if it only
repeats on certain days you can use
custom and select the days that you want
it to repeat on something I like to do
for each task is to notify me as they
start by default it's set to 30 minutes
before but you can easily change this to
notify you as the task starts by setting
it to zero except for the gym I set that
to 15 minutes before just so I can
mentally prepare myself for the physical
torment I'm about to face but that just
really comes down to personal preference
emojis they make me feel some type of
way keeps things organized and shortened
instead of writing brush my teeth wash
my face eat breakfast and get dressed
I've got tooth soap egg and necktie see
how easy that was now you try I'll give
you a word and you match it with the
right Emoji studying
po that's right
it's princess
[Music]
that's right it's
you yes I am aware most of you women now
nothing feels better than checking
something off the list I like to feel
progress throughout the day so I simply
just change the color of each tars as I
go through them I use gray but you can
use whatever you want the best part is
everything is synced with your Google
account so what you see on your phone
updates live as you change on your
computer and the other way around one
thing that I recently started using to
increase my productivity is music I'm
not talking about the music that makes
my body Wiggly I'm talking about the
music that makes you focus I discovered
brain FM it's a music streaming service
that caters to your needs whether you
want to stay in deep work longer or
unlock a creative mind there something
for everyone even for my ADHD viewers
out
there
guys jingle jingle don't believe me try
it yourself I managed to get you guys a
30-day free trial use my link in the
description
the
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