Presentation Prep copy

Summary

This script delves into the intricacies of presentation preparation, emphasizing the importance of thorough planning for various types of presentations: informative, instructional, persuasive, progress updates, motivational, and decision-making. It outlines key steps in preparation, including topic selection, goal setting, audience analysis, research, and crafting the presentation body. The speaker also discusses the significance of a compelling introduction and the strategic use of visual aids, tailored to different learning styles, to effectively engage the audience and convey the message.

Takeaways

• 📝 Preparation is key: Spending more time preparing for a presentation leads to better outcomes and makes the presentation easier to deliver.
• 🔍 Types of presentations: There are various types including informative, instructional, persuasive, progress updates, motivational, and decision-making presentations.
• 🎯 Selecting a topic: Choose a topic based on personal interest, audience interest, current events, and personal learning goals.
• 🎯 Presentation goals: Establish clear and specific goals for the presentation, such as informing about a specific issue or persuading the audience to take action.
• 📣 Thesis statement: Craft a concise thesis statement that is clear and compelling, akin to a tweet that would attract attention.
• 👥 Audience analysis: Understand the audience's knowledge level, perception of the speaker, reasons for attending, and environmental factors that may affect their receptiveness.
• 🔬 Research: Ensure the research is current, relevant, authoritative, and unbiased to support the presentation effectively.
• 📖 Introduction: Capture the audience's attention within the first 60 seconds using storytelling, questions, statistics, quotes, visual aids, or videos.
• 🎨 Visual aids: Use visual aids to cater to different learning styles, keeping them simple, clear, and clutter-free to enhance comprehension.
• 📚 Practice: Practice is essential to refine the presentation and ensure smooth delivery.

Q & A

What are the different types of presentations mentioned in the script?

The script mentions five types of presentations: informative, instructional, persuasive, progress or update, and motivational.

Why is it important to spend more time preparing for a presentation?

Spending more time preparing for a presentation ensures that it will go better and makes it easier to deliver. It involves selecting a topic, setting goals, analyzing the audience, conducting research, and practicing.

What is the purpose of an informative presentation?

The purpose of an informative presentation is to provide information with no need for action, similar to a lecture where attendees might take notes but are primarily there to learn.

How does an instructional presentation differ from an informative one?

An instructional presentation involves guiding the audience through a process, such as learning a new skill or software, whereas an informative presentation is more about sharing knowledge.

What is the usual goal of a persuasive presentation?

The goal of a persuasive presentation is to convince the audience to take action or change their perspective, often ending with a call to action.

Can you explain the significance of a progress or update presentation?

A progress or update presentation is used to report on the status of a project or task, ensuring everyone is on the same page regarding timelines and goals.

What is the main objective of a motivational presentation?

The main objective of a motivational presentation is to inspire and energize the audience to take action or feel more positive about a subject.

How does the script suggest selecting a topic for a presentation?

The script suggests selecting a topic based on personal interest, audience interest, the presenter's ability to inform or persuade, and current events that are relevant.

What is the importance of having a specific goal for a presentation?

Having a specific goal ensures that the presentation is focused and that the audience knows what they are expected to take away from it.

Why should a thesis statement be 'Twitter friendly' as suggested in the script?

A thesis statement should be concise and easily digestible, similar to a tweet, to quickly communicate the main point of the presentation to the audience.

How does the script recommend analyzing the audience for a presentation?

The script recommends considering the audience's knowledge level on the topic, their perception of the presenter, their reasons for attending, and any environmental factors that might affect their receptiveness.

What factors should be considered when researching for a presentation?

When researching, consider the currency of the research, its relevance to the presentation, the authority of the source, the trustworthiness of the data, and the purpose behind the data collection.

Why is it crucial to grab the audience's attention within the first 60 seconds of a presentation?

Capturing the audience's attention early is crucial because it sets the tone for the presentation and encourages the audience to continue listening.

What are some effective methods to use for visual aids during a presentation?

Effective visual aids include using simple slides, clear text, avoiding clutter, and considering different learning styles, such as incorporating charts, graphs, or videos for visual learners.

Outlines

00:00

📈 Presentation Preparation and Types

This paragraph discusses the importance of preparation in delivering a successful presentation. It highlights that spending more time preparing leads to better presentations and makes the presentation process easier. The speaker categorizes presentations into informative, instructional, persuasive, progress or update, motivational, and decision-making types. Each type is briefly explained with examples. The paragraph emphasizes the various aspects involved in preparing a presentation, such as selecting a topic, setting goals, analyzing the audience, conducting research, structuring the presentation, and practicing. The speaker also provides personal insights on choosing a topic, suggesting to consider personal interests, audience interests, and current events.

05:02

🧐 Audience Analysis and Presentation Goals

The second paragraph delves into the audience analysis aspect of presentation preparation. It stresses the importance of understanding the audience's knowledge level, their perception of the speaker, and their reasons for attending. The speaker uses the example of CMV (Cytomegalovirus) to illustrate how to tailor a presentation to the audience's needs. The paragraph also discusses the significance of setting clear presentation goals and crafting a thesis statement that is concise and impactful, like a tweet. The speaker provides a personal narrative about contracting CMV during pregnancy and its consequences, using this as a basis for the presentation's goals and thesis. Additionally, the paragraph touches on the importance of considering environmental factors such as the timing of the presentation and the audience's state of mind.

Keywords

💡Presentation Preparation

Presentation preparation refers to the process of planning and organizing the content, structure, and delivery of a presentation. In the script, it is emphasized that spending more time on preparation leads to better and easier presentations. The speaker discusses various aspects of preparation, including selecting a topic, setting goals, understanding the audience, and practicing.

💡Informative Presentation

An informative presentation is a type of presentation where the primary goal is to convey information to the audience without necessarily requiring any action from them. It is akin to a lecture where the audience is expected to take notes and absorb the knowledge shared. The script mentions informative presentations as one of the types and contrasts them with other types like instructional or persuasive presentations.

💡Instructional Presentation

Instructional presentations are designed to guide the audience through a process or teach them how to perform a specific task. This type of presentation is interactive and often involves a 'walk-through' of steps or procedures. The script uses the example of HR training sessions on campus where attendees are walked through learning new software.

💡Persuasive Presentation

A persuasive presentation aims to influence the audience's opinion or actions. It often includes a call to action, encouraging the audience to vote, change their perspective, or take some form of action. The script mentions that unlike informative presentations, persuasive ones are designed to make the audience think differently and take action.

💡Progress or Update Presentation

This type of presentation is used to report on the status of a project or task, often in a business or organizational setting. It provides an update on progress, timelines, and any necessary adjustments. The script references the speaker's experience with construction company meetings where weekly updates were given to ensure everyone was on track.

💡Motivational Presentation

A motivational presentation, such as a TED Talk, is designed to inspire and energize the audience, encouraging them to take action or change their mindset. These presentations often feature compelling stories and powerful messages. The script suggests that motivational presentations are meant to get the audience excited and motivated to act.

💡Decision-Making Presentation

In a decision-making presentation, the presenter aims to guide a group, such as a board of directors, towards making a specific decision or choosing a course of action. The script implies that this type of presentation requires careful preparation to present options and persuade the audience to a particular decision.

💡Audience Analysis

Audience analysis is the process of understanding the audience's knowledge level, perceptions, and expectations regarding the presentation's topic. The script emphasizes the importance of this analysis in tailoring the presentation to the audience's needs and in increasing the effectiveness of the communication. It is used to determine how much the audience knows about the topic and how they might perceive the presenter.

💡Visual Aids

Visual aids are tools such as slides, charts, graphs, or videos used to support and enhance the presentation of information. The script discusses the importance of keeping visual aids simple, clear, and clutter-free to cater to different types of learners, especially visual learners who rely on seeing information to understand it.

💡CMV (Cytomegalovirus)

CMV, or Cytomegalovirus, is a common virus that typically causes mild symptoms but can have severe implications for pregnant women and their unborn children, such as causing hearing loss. The script uses CMV as an example to illustrate the process of selecting a presentation topic, setting goals, and conducting research, as the speaker has a personal connection to the topic through their child's health.

💡Presentation Goals

Presentation goals are the objectives the presenter aims to achieve with the audience. The script differentiates between a general goal, which is the broad purpose of the presentation, and a specific goal, which is a more detailed and actionable outcome. For instance, the speaker's general goal is to inform about CMV, while the specific goal is to educate the audience about its impacts and encourage them to inquire about a new vaccine.

Highlights

The importance of spending time preparing for a presentation to ensure its success and ease of delivery.

Different types of presentations: informative, instructional, persuasive, progress or update, motivational, and decision-making.

The process of selecting a presentation topic based on personal interest, audience interest, and current events.

Setting specific goals for a presentation, such as informing about a topic or persuading the audience.

Creating a thesis statement that is concise and Twitter-friendly for easy sharing.

Conducting audience analysis to understand their knowledge level, perception of the presenter, and reasons for attending.

The necessity of conducting current and relevant research for a presentation.

Evaluating the authority and trustworthiness of research sources.

Crafting an engaging introduction to capture the audience's attention within the first 60 seconds.

Utilizing visual aids effectively to cater to different learning styles and ensure clarity.

Keeping visual aids simple, clear, and clutter-free for better comprehension.

The example of CMV (Cytomegalovirus) as a topic for an informative presentation, highlighting its impact on pregnant women and the importance of the vaccine.

The personal connection to the topic of CMV and its effects on the presenter's family.

The importance of considering environmental factors such as the time of day and the audience's state of mind when presenting.

The role of visual aids in supporting the presentation and enhancing the audience's understanding.

The use of storytelling, questions, shocking statistics, and powerful quotes in the introduction to hook the audience.

The significance of practicing the presentation to ensure smooth delivery and audience engagement.

Transcripts

are talking about

presentation preparation

often we just kind of jump into we read

an outline we never prep for it we

hopefully write an outline you may just

kind of jump in and write some notes

down and go present but the more time

you spend preparing for your

presentation first the better it will go

second

the easier it is to actually

do your presentation

so there's a couple different types of

presentations

we have an informative where people are

just giving you information there is no

need to there's no action

um kind of like a lecture that you sit

into

um you might be taking notes but it's

kind of need to know information

and then you have instructional

and so with instructional somebody may

be actually walking you through

um like I've gone to HR or some Human

Resources ones on campus where we're

actually having to walk through to learn

something or to do something or to learn

a new software

um somebody might do a persuasive

presentation to persuade you to take

action maybe it's to go vote on

something they're trying to persuade you

to to think a different way but usually

there's a call to action at the end

and then there might be a progress or

update so

coming back in high school in college I

worked for a construction company and if

with any of our big jobs we'd have like

a weekly progress or update meeting

where we could see where everybody's at

is everybody on board

um is our timeline still where it's at

and so it was truly kind of an update

meeting

and then you might have a motivational

presentation so like a TED talk or a

keynote speaker that's supposed to get

you motivated and excited to go do

something and then you might have a

decision-making

um type presentation where you need

a group you need a board of directors

you need your bosses to actually take

decision or make a decision on

um an action or an item

so as you prepare for your presentation

you'll have to select a topic do an uh

figure out the goal the thesis the

audience analysis the research the

presentation body the intro and

conclusion visual aid and then you want

to practice so there's quite a bit that

actually goes into preparing for your

presentation

oops sorry as you select a topic

um use this class to think about what am

I interested in

so always think of like what have I

spent a lot of time this week

uh looking at my phone on or browsing or

Googling or what did I fall into a a

black hole of a wormhole of kind of

knowledge that I wanted to learn

um what would my audience be interested

in knowing so this might be a time where

um

maybe

you have something that you want to

share with your audience so as somebody

involved in the agriculture industry I

try to take every opportunity I can to

let people know about AG or

like

CMB which we'll talk about here in a

second

um is there a chance I can inform or

persuade my audience about a topic I

care about what important events are

going on locally nationally and

internationally so maybe there is

something going on in the state of Texas

or like as we enter this new legislative

session that you want to bring to bring

some awareness to

and is there something I'm personally

interested in learning about so that I

can be more informed

so as we talk about our presentation

goals so again I'm going to use CMV

which is sadio Omega virus and a quick

kind of background on that it's a it's a

very very common virus most people have

had it it's like mono you feel kind of

credit for a couple days it doesn't

matter unless you're pregnant or a a

organ uh or yeah an organ donor

recipient so I contracted CMB while I

was pregnant with my daughter Ellie and

it's the reason she that she has lost

all of her hearing

so that is my example for today but

that's a quick background so if my

general goal is that I want to inform

the audience about CM being the vaccine

available

my specific goal is that we educate the

audience about CMV its impacts having

the females of the class inquire about

the

um new and upcoming vaccine and

encourage all students to share CMV with

others

so we want a very specific goal even if

it's just to inform like this is an

informative example I want people to to

be thinking about this

our thesis it should be a Twitter

friendly statement

so think about if you were to if you

were at a conference and you were to

tell people about your presentation

um it should be the length of a tweet so

CMB is a common virus that poses little

threat to the public but can cause

serious implications to pregnant women

it is suspected that the leading it is

the suspected leading cause for

Pediatric hearing loss the new CMV

vaccine should be considered for women

of childbearing age

so again you're looking through Twitter

you see this presentation is it

something that you would want to go and

attend

so with our audience analysis how much

does your audience know about this topic

I know with CMV our audience probably

knows um nothing I know in a class of a

thousand I would be very lucky if one or

two kids had ever heard about this

because even as a

population that we typically see this in

as pregnant women less than 10 percent

have even heard about this

let alone have any real knowledge about

it how does your audience perceive you

so I know with

um like CMV whether I'm talking to my

class or whether I'm talking to a group

of doctors

um

their perceptions of it is that I've

gone through it I understand it however

I don't have a medical degree and so

there is a very big difference there and

so they're probably very open and

sympathetic but they are probably like

the doctor group that I've talked to

they're probably not taking my medical

recommendations because I didn't go to

med school

um why is your audience there is it they

were are they required or is it optional

do they have any perceptions about the

topic you're presenting on so again I

mentioned vaccines

um people might automatically have a

negative connotation about that but

because it's not again childhood vaccine

or as controversial as the covid vaccine

was I hope that people are neutral and

kind of open to hearing about it

um and are there any environmental

factors to consider

are you one of multiple speakers is it

early or late in the day or are they a

fresh audience ready to listen

so as you get to looking at the research

behind this you want to look at so as

you're researching for your presentation

is the research current so was it

published in the last couple years

um

is it 10 years old is that relevant so

things like business and management a

lot of

management type research

will remain current for 10 20 30 years

technology or I.T most of that is

outdated year to year and so it really

depends on your field

what is the relevance so do you actually

need this data for your presentation are

you kind of really pulling like a little

sliver from a research study or article

that that isn't quite

um

matching your presentation but you want

to use it to to beef up your your

supporting points

um who is the what is the authority of

this writer so just like I said if I

wrote an article on CMV

and and was hoping that it was going to

be medically perceived

um I have no credentials in the medical

field

um can the data be trusted so the

accuracy of it so did they pull an

audience of 10 people or did they do a

survey of a thousand people

um so really look at kind of what is the

data there if that's going to be part of

your main supporting argument

and then why was the data collected does

it sell teach promote or persuade and

it's the data

a factual and impartial or biased

enslanted toward propaganda

so now you've got to write your

introduction so you actually have less

than 60 seconds to grab the audience's

attention

you might want to use like tell a story

ask a question let people think about

that question use a shocking statistic

or headline

have a powerful quote or testimonial

use a visual aid or play a video again

60 seconds and you're basically trying

to convince your audience why should you

keep listening to my presentation

so with visual aids

um we've got different types of Learners

right so if you are a

if you're an auditory learner you can

listen to this presentation not hardly

look at the slides

and and have a good understanding of

this however we have people who are

visual Learners and they need to see the

words on the screen they need to see the

bullet points they need to see the

bolded items in order to comprehend and

especially if we're talking numbers they

would need to see the charts and graphs

with visual aids you want to keep it

simple

um very little you know not too I hate

the the changing slides the big

transitions keep it simple make it easy

to read and keep it clutter free

however you may have a topic that

actually lends itself to maybe having a

little bit of a fun or funky PowerPoint

and I do try to use some of those as

well but you do want to make sure that

it's clear for those who need that

visual input

okay so this covers briefly preparing

for a presentation and hopefully this

should help you as you guys are

developing your

um

informative presentations