Microsoft 365 for Mac: What's Different?
Summary
TLDRThis lesson covers the similarities and differences between Microsoft 365 on Windows and Mac. It highlights the convenience of accessing files stored in the cloud from any device and discusses specific features like the home window, file menu, and keyboard shortcuts. The tutorial also addresses differences in the file menu locations and the absence of the dictate feature on Mac. Additionally, it explains how to enable the ruler and developer mode, and provides guidance on saving files to OneDrive or locally. Overall, Microsoft 365 for Mac retains most functions and features familiar to Windows users.
Takeaways
- 💻 Microsoft 365 is designed to work similarly on both Windows and Mac systems, but there are some differences.
- 🔑 A subscription to Microsoft 365 allows access to files from any device, as they are stored in the cloud.
- 🏠 The 'Home' window in Word or PowerPoint provides easy access to new and recent files, as well as templates and shared documents.
- 📁 The 'File' menu on Mac is located on the application toolbar, with options varying depending on the application used.
- ⌨️ Keyboard shortcuts on Mac use the 'Command' key instead of 'Control', like 'Command + A' to select all.
- 📏 Word for Microsoft 365 on Mac does not display the ruler by default; it can be enabled through the 'View' tab.
- 🛠️ 'Developer Mode' in Word allows for creating interactive documents with elements like checkboxes and text boxes.
- 🎤 The 'Dictate' feature is not available on Mac versions of Microsoft 365; Mac's built-in voice to text can be used instead.
- 🖥️ PowerPoint on Mac lacks the 'Dictate' feature but includes a 'Presenter View' and the ability to show the ruler for alignment.
- 💾 When quitting without saving in Microsoft apps on Mac, the dialog box differs, with OneDrive as the default save location.
- 🔄 Microsoft 365 ensures compatibility between Mac and Windows, so files created on one will work on the other.
Q & A
What is the main purpose of Microsoft 365 subscription?
-The main purpose of a Microsoft 365 subscription is to provide access to the suite of Microsoft Office applications and services, with the ability to access your saved files from any device due to cloud storage.
How can you access Microsoft 365 on a computer?
-You can access Microsoft 365 by purchasing a subscription online, which then allows you to use the applications like Word and PowerPoint on your computer.
What is the primary difference in accessing the file menu between Mac and Windows in Microsoft Office applications?
-On a Mac, the file menu is located on the application toolbar at the top of the screen, whereas on Windows, it is typically found in the corner of the application window.
How can you create a new document in Word or a new presentation in PowerPoint on a Mac?
-You can create a new document in Word or a new presentation in PowerPoint on a Mac by selecting the 'New' option from the file menu located on the application toolbar.
What is the role of OneDrive in Microsoft 365?
-OneDrive is Microsoft's cloud storage service integrated with Microsoft 365, allowing users to save and share files easily, and access them from any device.
How do keyboard shortcuts differ between Mac and Windows in Microsoft Office applications?
-While many keyboard shortcuts are the same, on a Mac, you use the Command button instead of the Control button that is used on a Windows computer.
Why might the Developer tab be useful in Word for Microsoft 365?
-The Developer tab is useful for making documents more interactive by allowing users to input checkboxes, date selection calendars, and text boxes.
What feature is not yet available on the Mac version of PowerPoint for Microsoft 365 that is available on Windows?
-The dictate feature, which allows for voice-to-text input, is not yet available on the Mac version of PowerPoint for Microsoft 365.
How can you enable the ruler in Word for Microsoft 365 on a Mac?
-To enable the ruler in Word for Microsoft 365 on a Mac, go to the 'View' tab and check the checkbox for 'Ruler'.
What is the default saving location for documents in Microsoft 365 apps on a Mac when you are logged into your OneDrive account?
-When logged into your OneDrive account, the default saving location for documents in Microsoft 365 apps on a Mac is OneDrive.
How can you ensure compatibility between Mac and Windows systems when using Microsoft 365 apps?
-As long as you are using Microsoft 365 apps, the files you create will be compatible and work on both Mac and Windows systems.
Outlines
🖥️ Microsoft 365 Compatibility and Subscription
This paragraph introduces Microsoft 365's cross-platform functionality, highlighting its consistent operation on both Windows and Mac systems. It emphasizes the subscription model, which enables users to access their files from any device due to cloud storage. The paragraph also previews topics such as file access, the home window interface in Word and PowerPoint, and the use of templates. Differences in the file menu's location and options between Mac and Windows are mentioned, along with the keyboard shortcuts' adaptation for Mac users.
📚 Navigating Microsoft 365 Applications on Mac
The second paragraph delves into the specifics of using Microsoft 365 applications like Word and PowerPoint on a Mac. It explains the process of accessing and utilizing the home window, creating new files, and opening recent or shared files. The paragraph also discusses the unique file menu location on the application toolbar for Mac and the various options it contains, such as creating, opening, saving, and printing files. Additionally, it covers the integration with OneDrive for easy file sharing and the use of the command key for keyboard shortcuts on a Mac.
🔍 Customizing View and Developer Features in Microsoft 365
This section focuses on customizing the user interface in Microsoft 365 applications, specifically on a Mac. It details how to enable the ruler for making adjustments to margins and the process of accessing the developer tab to incorporate interactive elements like check boxes and calendars into documents. The paragraph also addresses the absence of the 'Dictate' feature on the Mac version of Microsoft 365 and suggests using the Mac's built-in voice-to-text feature as an alternative.
🎯 PowerPoint for Microsoft 365 on Mac: Features and Presentation Tools
The final paragraph discusses the main differences when using PowerPoint for Microsoft 365 on a Mac. It notes the unavailability of the 'Dictate' feature and the use of the system preferences for voice-to-text. The paragraph also explains how to use the presenter view for presentations and how to enable the ruler for aligning objects on slides. It concludes with information on saving preferences when quitting without saving and the option to save directly to OneDrive or the local Mac storage.
Mindmap
Keywords
💡Microsoft 365
💡Subscription
💡Cloud Storage
💡Home Window
💡Template
💡File Menu
💡OneDrive
💡Keyboard Shortcuts
💡Ruler
💡Developer Mode
💡Presenter View
Highlights
Microsoft 365 is designed to work the same way on both Windows and Mac systems, with some differences.
Subscription to Microsoft 365 allows access to saved files from any device, as they are stored in the cloud.
Home window in Word or PowerPoint provides easy access to new or recent files, templates, shared files, and OneDrive.
On Mac, the file menu is located on the application toolbar, with options varying by application.
Keyboard shortcuts on Mac use the Command button instead of the Control button found on Windows.
Word for Microsoft 365 on Mac opens without the ruler at the top, which can be enabled through the View tab.
Developer mode in Word allows for the creation of interactive documents with additional features.
The Dictate feature is not available on the Mac version of PowerPoint for Microsoft 365.
Mac's built-in voice to text setting can be used as an alternative to Dictate, found in System Preferences.
Presenter view in PowerPoint allows for a unique presentation experience on Mac.
Ruler in PowerPoint can be enabled for aligning objects on slides through the View tab.
Quitting Microsoft apps on Mac without saving prompts a different dialog box if logged into OneDrive.
OneDrive is the default saving place when logged in, but files can be saved locally by selecting 'On My Mac'.
Using OneDrive frees up local hard drive space and allows for cloud storage of files.
Microsoft 365 apps ensure compatibility across systems, with files working on both Windows and Mac.
Most regular functions and features in Microsoft 365 for Mac are located on the same tabs and work similarly to Windows.
GCF Global offers lessons for learning more about using Office on a Mac or MacBook.
Transcripts
whether you are on a windows computer or
mac microsoft 365 is designed to work
the same way on both systems
there are some differences though and
we'll go over them in this lesson
in order to access microsoft 365
you can purchase a subscription to it
online what's great about this
subscription
is the ability to access your saved
files from any device
because the files are stored in the
cloud later in this lesson we'll talk
more about this
and how it works for word powerpoint
to begin let's take a look at the home
window when you first open word or
powerpoint on a computer you'll see the
home window
from here you can easily open a new
blank file
or select a recent file to quickly
access it
on the left side pane new will give you
more template options
recent has a longer list of files that
you have worked on previously
shared lets you see what people have
shared with you
and open lets you find a file from your
onedrive
or computer for this example let's
select the menu template
and click the create button one of the
main differences between using office
for mac versus a windows computer is
that the file menu is located on the
application toolbar at the top of the
screen
depending on which application you're
using the file menu options
change accordingly for example word says
new document while powerpoint would say
new presentation
generally this menu is where you can
create a new file
open a file already created save the
file you're working on
and print your current file if you are
logged into your onedrive account
you can easily share a file by saving it
there
many of the keyboard shortcuts you may
be used to on a windows computer
still work on a mac but instead of using
the control button
you use the command button on your
keyboard for example
to select all you hold down command plus
a
on a mac when switching devices you can
use many of the same shortcuts using the
command key
word for microsoft 365 opens without the
ruler at the top inside of the page on a
mac
to enable it click the view tab then
check the check box for ruler now
you can easily make adjustments to your
margins
another feature that could help you
create your document is developer mode
don't let the name make you nervous
because it's simply used to make
documents more interactive
to open it click word to add the drop
down menu appear
then click preferences within word
preferences
click ribbon in toolbar scroll down
and check the checkbox for developer
followed by the save button
the developer tab lets you input check
boxes
date selection calendars and text boxes
for powerpoint for microsoft 365
these are the main differences first off
what some may know of as the dictate
feature on the windows version
is not yet available on the mac version
you'll have to use mac's built-in
voice to text setting instead located in
system preferences
under the slideshow tab in order to
present with presenter view
click the presenter view button
lastly to show the ruler to help you
align objects on your slides
you can enable it by going to the view
tab then
check the check box for ruler for any
microsoft app on a mac
when you quit without saving the dialog
box is slightly different
if you are logged into your onedrive
account the default saving place is one
drive
using onedrive frees up your local hard
drive space for files you don't want to
store in the cloud
if you simply want to save the file to
your mac
click the on my mac button you can fill
out and make your selections as you
normally would to save your documents
if you're worried about compatibility
don't be as long as you are using
microsoft 365 apps
any files you create will always work on
both systems
as you can see microsoft 365 for mac
may have some slight differences but
most of the regular functions and
features are located on the same tabs
and work the same to learn more you can
check out our other office lessons
and easily follow along using your mac
or macbook
gcf global creating opportunities for a
better life
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