¿No conoces los 5 pasos del método Strategic Sourcing?

Ecco Qualitá

20 Feb 202302:40

Summary

TLDRScarlett Ventura, CEO and founder of Ecolidad, discusses the strategic sourcing methodology, a global trend for optimizing purchasing processes to reduce costs and improve company efficiency. She explains the five key phases: planning, internal analysis, external analysis, execution, and compliance. These steps align purchasing with top-level goals, improve negotiations with suppliers, and ensure contract fulfillment while achieving cost savings. Scarlett shares her expertise in this method, which she successfully implemented over four years in a banking institution, to help companies streamline procurement and enhance overall organizational performance.

Takeaways

💡 Strategic sourcing is a method that helps companies reduce costs through the effective optimization of the procurement process for goods and services.
🌍 This methodology is recognized as a global trend and is considered a strategic process within organizations, impacting management and profitability.
📈 The strategic sourcing method consists of five structured steps that can strengthen not only the purchasing department but all areas of a company by aligning with top management objectives.
📝 The first step is the planning phase, where the company captures the needs of the various departments regarding the products or services they wish to purchase or renew.
🔍 The second phase is internal analysis, which involves understanding the internal spending related to the desired contract, service, or product and designing key questions to optimize technical specifications.
🌐 The third phase is external analysis, where an in-depth market study is conducted to identify the most suitable suppliers, and the process of RFI (Request for Information), RFP (Request for Proposal), and supplier evaluation is structured.
🤝 The execution phase involves negotiation, where negotiation tools are taught to ensure optimal interactions with suppliers, leading to a successful awarding process.
📊 The final phase is compliance, which includes designing monitoring reports so that team members can track contract performance and monitor achieved savings.
🔄 For contract renewals, the strategic sourcing methodology helps ensure precise procurement by avoiding over-specifications and achieving expected cost savings.
🔗 Ecolidad, under the leadership of Scarlett Ventura, provides guidance in implementing this methodology, supporting companies to optimize their purchasing processes.

Q & A

Who is presenting in the video transcript?
-Scarlett Ventura, the CEO and founder of Ecolidad, is presenting in the video transcript.
What is the main topic of the discussion?
-The main topic of the discussion is the methodology of strategic sourcing.
How does strategic sourcing benefit companies?
-Strategic sourcing helps companies reduce costs by effectively optimizing the procurement process of goods and services.
Why is strategic sourcing considered a global trend?
-Strategic sourcing is considered a global trend because it is seen as a strategic process within organizations that impacts management and profitability.
How many steps are involved in the strategic sourcing methodology mentioned?
-The strategic sourcing methodology mentioned consists of five structured steps.
What is the first step in the strategic sourcing process?
-The first step in the strategic sourcing process is the planning phase, where the needs of the user areas are captured.
What occurs during the internal analysis phase?
-During the internal analysis phase, the internal expenditure of the contract or service to be acquired or renewed is understood, and key questions are designed to optimize the design of technical specifications.
What is the purpose of the external analysis phase?
-The purpose of the external analysis phase is to conduct a deep market analysis to find the most suitable suppliers and to help structure the RFI, RFP, and supplier evaluation process.
What tools are provided during the execution phase?
-During the execution phase, negotiation tools are provided to prepare for negotiating with suppliers and to achieve an optimal award process.
What is the focus of the compliance phase?
-The focus of the compliance phase is to design monitoring reports that enable team members to monitor the fulfillment of all contract components and track the achieved savings.
How does the methodology help with contract renewals?
-The methodology helps with contract renewals by ensuring punctual acquisition of needed items, avoiding over-specifications, and achieving expected savings to optimize procurement processes.

Outlines

00:00

💼 Introduction to Strategic Sourcing

In this opening segment, Scarlett Ventura, CEO and founder of Ecolidad, introduces herself and the topic of strategic sourcing. She defines it as a method that helps companies reduce costs by optimizing the procurement process of goods and services. Scarlett shares her experience of implementing this methodology for four years in a bank, emphasizing that it’s a global trend and strategic process within organizations. Ecolidad offers support to implement this five-step method, which aims to strengthen not only the purchasing department but the entire company, aligning with top management's objectives.

📝 Step 1: Planning Phase

The first phase of strategic sourcing is the planning stage. Here, Scarlett explains how the process begins with gathering information on what each department needs to purchase or which services require renewal. This phase is crucial for understanding the company’s procurement needs, allowing for a more structured approach to sourcing.

📊 Step 2: Internal Analysis

In this phase, the focus shifts to an internal analysis of spending. The objective is to deeply understand the internal budget related to the service or product in question. Scarlett mentions designing key questions that help refine technical specifications, ensuring they are optimized for the company’s needs.

🌐 Step 3: External Analysis

The third phase involves conducting an external analysis of the market. Scarlett emphasizes the importance of finding suitable suppliers and helping companies structure the entire process of Request for Information (RFI), Request for Proposal (RFP), and supplier evaluation. This market analysis ensures that the most appropriate providers are selected.

🤝 Step 4: Execution and Negotiation

During the execution phase, Scarlett introduces negotiation tools aimed at preparing companies to engage with suppliers effectively. The goal is to ensure a smooth negotiation process, leading to the optimal awarding of contracts and fostering successful supplier relationships.

📈 Step 5: Compliance and Monitoring

The final phase of the strategic sourcing process is compliance monitoring. Scarlett discusses how to design reports that allow teams to track all contract components, ensuring that savings and compliance goals are met. She highlights the importance of monitoring, especially in contract renewals, to avoid over-specifications and to ensure that the expected savings are achieved.

Mindmap

Keywords

💡Strategic Sourcing

Strategic sourcing is a method that helps organizations reduce costs by optimizing the procurement process for goods and services. In the video, the speaker explains that it is a world-class trend and is classified as a strategic process within organizations because it directly impacts management and profitability. By aligning with high-level objectives, it strengthens various departments, especially procurement.

💡Cost Reduction

Cost reduction refers to lowering expenses through more efficient processes. In the context of strategic sourcing, the goal is to reduce costs while maintaining or improving the quality of purchased goods and services. The video highlights cost reduction as a primary benefit of implementing strategic sourcing.

💡Procurement Optimization

Procurement optimization refers to improving the purchasing process to make it more efficient and aligned with business objectives. In the video, this is achieved through better planning, internal and external analysis, and effective negotiation with suppliers. The aim is to streamline the procurement process and align it with company goals.

💡Internal Analysis

Internal analysis involves understanding an organization’s internal spending and the specific needs of the departments requesting goods or services. In the video, this phase is about identifying the internal demand for a product or service, which is essential for designing effective procurement strategies.

💡External Analysis

External analysis involves researching the market to find the most suitable suppliers for a company's needs. In the video, this phase focuses on conducting a deep market analysis to identify potential vendors and managing the request for information (RFI) and request for proposal (RFP) processes.

💡RFI (Request for Information)

RFI stands for Request for Information, a process used to gather information from potential suppliers about their capabilities and offerings. In the video, the speaker mentions that the external analysis includes handling RFIs to identify the best suppliers for the organization’s needs.

💡RFP (Request for Proposal)

RFP, or Request for Proposal, is a document used to solicit bids from potential suppliers. It provides details about the project and invites suppliers to propose their solutions. In the video, RFPs are part of the external analysis, used to evaluate suppliers and ensure a competitive selection process.

💡Negotiation Tools

Negotiation tools are techniques or strategies used to secure the best terms in procurement. In the video, the speaker explains that during the execution phase, organizations are taught negotiation tools to ensure they are well-prepared when negotiating with suppliers, aiming for an optimal agreement.

💡Contract Compliance

Contract compliance refers to ensuring that all terms and conditions agreed upon in a contract are adhered to by both parties. In the video, this concept is discussed during the phase of monitoring compliance, where the team is trained to track contract execution and report on savings achieved.

💡Monitoring and Reporting

Monitoring and reporting refer to tracking contract performance and ensuring that the supplier meets the agreed terms. In the video, the final phase involves creating reports to monitor savings and contract fulfillment, which helps the organization assess whether procurement goals are met.

Highlights

Introduction by Scarlett Ventura, CEO and founder of Ecolidad, presenting the topic of strategic sourcing methodology.

Explanation of strategic sourcing as a method that helps companies reduce costs through the effective optimization of procurement processes for goods and services.

Strategic sourcing is recognized as a global trend and a key process that impacts organizational management and profitability.

The methodology consists of five structured steps designed to strengthen not only the purchasing department but all areas of the company by aligning with top management's objectives.

First phase: Planning – involves capturing what the internal departments need to purchase or renew in terms of services or goods.

Second phase: Internal analysis – understanding internal spending and designing key questions to optimize technical specifications.

Third phase: External analysis – conducting a deep market analysis to identify the most suitable suppliers and structuring the RFI, RFP, and supplier evaluation processes.

Fourth phase: Execution – teaching negotiation tools to ensure successful supplier negotiations and optimal awarding processes.

Fifth phase: Compliance – designing monitoring reports to track contract components and achieved savings, ensuring successful contract execution.

Ecolidad provides support to avoid over-specifications during contract renewals, ensuring that the organization acquires exactly what it needs while achieving cost savings.

The methodology helps companies optimize their procurement processes, leading to improved cost management and operational efficiency.

Strategic sourcing ensures alignment between the procurement department and the overall strategic goals of the company, fostering cross-departmental collaboration.

Ecolidad has successfully implemented this methodology over four years in a banking institution, demonstrating its effectiveness in the financial sector.

The negotiation phase is key to securing optimal supplier agreements, focusing on both cost savings and value creation for the company.

Monitoring and reporting on contract compliance ensure ongoing savings and continuous improvement of procurement processes.