Administrasi Sarana & Prasarana

Summary

Dr. Hanif Alkadrie discusses the essential aspects of educational facilities management in his lecture, focusing on the administration of educational infrastructure. He explains the distinction between 'sarana' (directly used tools for education) and 'prasarana' (supporting facilities). The lecture covers key principles of managing educational resources, from planning and procurement to inventory, maintenance, and eventual disposal. Dr. Alkadrie emphasizes the importance of proper administration to ensure these resources are effectively utilized for achieving educational goals. The talk also highlights the responsibilities of administrators and the role of stakeholders in maintaining and managing educational facilities.

Takeaways

• 😀 Sarana (facilities) and prasarana (infrastructure) are distinct concepts in educational administration. Sarana refers to tools directly used in the educational process, while prasarana refers to the supporting infrastructure that indirectly facilitates the educational process.
• 😀 Effective management of sarana and prasarana is crucial for ensuring efficient and effective educational operations. This includes the proper administration of all facilities and equipment used in the learning environment.
• 😀 The administration of sarana and prasarana involves several stages, including planning, procurement, inventory, storage, usage, maintenance, and disposal.
• 😀 Four key categories of sarana and prasarana are identified: site (land/location), building (structures), equipment (tools directly used), and furniture (items like desks, chairs, etc.).
• 😀 Proper planning is essential to determine the necessary resources required for educational purposes, based on a thorough analysis of needs and requirements for both schools and higher education institutions.
• 😀 Procurement involves acquiring the required facilities and infrastructure through purchasing or renting, following legal and institutional procedures to ensure compliance and proper use of funds.
• 😀 Inventory management plays a key role in keeping track of all purchased or acquired items. This involves categorizing, coding, and documenting them to ensure easy access, monitoring, and accountability.
• 😀 Storage and categorization of educational materials must adhere to strict guidelines to preserve their quality and ensure they are readily available when needed for teaching and learning.
• 😀 Maintenance is vital to prolong the lifespan of educational facilities and equipment. Regular upkeep, whether short-term, medium-term, or long-term, can prevent costly repairs and replacements.
• 😀 The process of disposal or 'penghapusan' involves removing items from inventory when they are no longer useful due to damage, high repair costs, or redundancy, ensuring that they no longer impact the educational institution's budget.

Q & A

What is the primary difference between 'sarana' and 'prasarana' in education?

The primary difference is that 'sarana' refers to all the equipment and tools directly used in the educational process, such as teaching aids, sports equipment, and classroom materials. On the other hand, 'prasarana' includes facilities that support the educational process indirectly, such as the building, classroom space, and other infrastructures that are not directly used in teaching but are essential for the learning environment.

Why is it important to manage educational facilities and infrastructure?

Managing educational facilities and infrastructure is crucial to ensure that the resources are effectively utilized for the learning process. Proper management ensures that the educational environment is conducive to learning, supports the achievement of educational goals, and maintains the longevity of resources.

What are the four main categories of educational facilities and infrastructure (sarpras)?

The four main categories of educational facilities and infrastructure are: 1) Site (land), 2) Building (structures and rooms), 3) Equipment (tools used in educational activities), and 4) Furniture (desks, chairs, cupboards, etc.).

What are the basic principles of educational facilities administration?

The basic principles include: 1) The administration of facilities reflects the values, hopes, and image of the society based on educational goals. 2) Planning is a collective effort, involving experts to manage resources. 3) It should align with the needs of students. 4) It must be adapted to the educational interests and needs of students, educators, and educational staff. 5) There must be a responsible and competent individual overseeing the management.

What are the eight activities involved in the administration of educational facilities?

The eight activities are: 1) Planning, 2) Procurement, 3) Inventory management, 4) Storage, 5) Arrangement, 6) Usage, 7) Maintenance, and 8) Disposal.

What is the purpose of inventory management in educational facilities?

Inventory management ensures that purchased items are properly recorded, coded, and categorized as government property. This makes it easier to track, retrieve, and manage the items, ensuring accountability and proper utilization of resources.

What is the role of maintenance in the administration of educational facilities?

Maintenance plays a critical role in prolonging the lifespan and effectiveness of educational resources. Regular maintenance prevents costly repairs and ensures that equipment and facilities remain in good condition to support the learning process.

How does 'penghapusan' (disposal) work in the context of educational facilities management?

Disposal refers to the process of removing items that are no longer useful, either due to high repair costs or because they have become too damaged. The item is officially removed from the inventory, ensuring that it no longer counts as government property, and is appropriately discarded or repurposed.

Why is it essential for educational institutions to have a competent person in charge of managing facilities?

A competent individual is needed to ensure that the facilities and resources are properly planned, acquired, used, maintained, and disposed of. This responsibility ensures that the educational environment remains efficient and that resources are optimally utilized for the benefit of students and educators.

How does the process of planning for educational facilities differ from other stages in the administration process?

Planning is a comprehensive, objective, flexible, and interdisciplinary process. It involves identifying the specific needs for facilities and infrastructure, analyzing their importance, and determining the types, quality, and quantities needed to support the educational objectives of the institution.