What is Project Integration Management? Processes, Strategies & Tools - AIMS Education
Summary
TLDRThe video discusses Project Integration Management, highlighting its role in coordinating all project elements such as tasks, resources, stakeholders, and deliverables. It outlines key processes, including developing a project charter, managing project execution, monitoring progress, controlling changes, and closing the project or phase. Each phase aims to ensure smooth coordination, timely corrective actions, and efficient project completion. The video also explains the role of change control boards, project audits, and the different types of project endings. The focus is on structured planning and execution to achieve project objectives.
Takeaways
- 📋 Project integration management coordinates all elements of a project, including tasks, resources, stakeholders, and deliverables.
- 🛠 The primary goal of project integration management is to define, combine, and coordinate processes and activities throughout the project management lifecycle.
- 📜 Developing a project charter is the first essential step, authorizing the project manager to begin work.
- 📅 The project management plan is a critical document that guides every aspect of the project.
- 🔧 Directing and managing project work ensures that the project team is following the project plan and making necessary adjustments as needed.
- 📊 Monitoring and controlling project work involves tracking progress to ensure it aligns with project objectives, budgets, and timelines.
- 🔄 Integrated change control reviews, approves, and manages changes to project documents and deliverables, reducing risk.
- 📝 Closing the project or phase involves finalizing all activities, archiving project information, and releasing resources.
- 💡 There are four types of project endings: extinction, addition, integration, and starvation.
- 🔍 Post-implementation audits evaluate project success and analyze what went right or wrong to improve future projects.
Q & A
What is Project Integration Management?
-Project Integration Management involves coordinating all elements of a project, including tasks, resources, stakeholders, and deliverables. Its purpose is to identify, define, combine, and coordinate various processes and project activities within the project management process groups.
What is the purpose of the project charter in Integration Management?
-The project charter is the initial document that authorizes the project manager to start work. It formally recognizes the existence of the project and provides the project manager with the authority to apply resources to project activities.
What are the key processes involved in Project Integration Management?
-The key processes are: 1) Develop Project Management Plan, 2) Direct and Manage Project Execution, 3) Monitor and Control Project Work, 4) Perform Integrated Change Control, and 5) Close Project or Phase.
What is the role of the Project Management Plan?
-The Project Management Plan is a comprehensive document that guides all project activities. It defines the approach to managing the project and integrating all subsidiary plans to ensure the project is completed successfully.
How does the Direct and Manage Project Execution process work?
-Direct and Manage Project Execution involves leading the project team and performing work as planned. It includes creating deliverables, managing resources, implementing approved changes, and ensuring project objectives are achieved.
What activities are included in the Monitor and Control Project Work process?
-This process involves tracking, reviewing, and reporting the project's progress. It ensures that project performance aligns with the project management plan, identifies the need for corrective or preventive actions, and provides performance updates to stakeholders.
What is the Perform Integrated Change Control process?
-Perform Integrated Change Control reviews all change requests, manages changes to deliverables, project documents, and the project management plan, and communicates the decisions made. It helps ensure that the impacts of changes are properly analyzed before implementation.
What are the main activities during the Close Project or Phase process?
-During this process, the project or phase is formally completed. Key activities include finalizing all activities, archiving project documents, releasing resources, and documenting lessons learned.
What are the four types of project endings?
-The four types of project endings are: 1) Extinction – the project ends due to its successful or unsuccessful conclusion, 2) Addition – the project evolves into an ongoing operation, 3) Integration – resources are reassigned within the organization, and 4) Starvation – resources are cut off, halting the project.
What is the purpose of post-implementation audits?
-Post-implementation audits evaluate the project’s goals and objectives, examining what went right and wrong. They provide insights for future improvements by reviewing project processes from start to finish.
Outlines
📚 Understanding Project Integration Management
Project integration management involves coordinating various elements of a project such as tasks, resources, stakeholders, and deliverables. The purpose is to combine and coordinate processes and activities across the project management process groups. Key activities include developing, reviewing, analyzing, and transforming project scope into a management plan, performing activities to create deliverables, and monitoring the project's progress. The integration process begins with the development of a project charter, which authorizes the manager to begin work. After this, the project management plan is created, followed by executing and managing the project, monitoring and controlling work, performing integrated change control, and finally closing the project or phase, documenting lessons learned.
🔧 Corrective and Preventive Actions in Project Management
The 'direct and manage project work' process focuses on leading the team and managing resources to meet project objectives. This includes managing risks, suppliers, stakeholders, and changes that occur during the project. Corrective actions realign project performance, preventive actions ensure future alignment, and defect repair modifies non-conforming products. The process also involves creating deliverables, guiding the project team, and implementing approved changes. Managing communication channels and documenting lessons learned are essential to improving the project’s outcome.
📊 Monitoring and Controlling Project Work
This process tracks, reviews, and reports project progress to ensure objectives are met. Key benefits include providing stakeholders with insights into the project's current state, steps taken, and future forecasts regarding budget, schedule, and scope. Core functions include comparing actual performance with the project management plan, assessing performance for corrective or preventive actions, monitoring risks, providing forecasts, and implementing approved changes. These actions ensure the project stays aligned with its goals.
🔄 Performing Integrated Change Control
Performing integrated change control involves reviewing, approving, and managing changes to project deliverables, documents, and plans. The key benefit is minimizing risks by assessing proposed changes before they affect project objectives. This process requires documenting all requested changes, maintaining project baselines, and analyzing corrective and preventive actions. It also involves the formal Change Control System, which ensures that all change requests are submitted in writing and reviewed by the Change Control Board. This board reviews and authorizes or denies requests, ensuring that decisions are documented and communicated effectively.
🔚 Closing a Project or Phase
The 'close project or phase' process finalizes all project activities, formally completing the project or its phase. Key benefits include archiving project information, completing planned work, and releasing resources for new endeavors. Essential activities at this stage include gathering project records, disseminating final acceptance of deliverables, and analyzing the effectiveness of project processes. Projects can end in four ways: extinction (successful or unsuccessful termination), addition (evolving into ongoing operations), integration (resources reassigned), or starvation (resource cutoff). A post-implementation audit evaluates the project’s success and identifies areas for improvement.
Mindmap
Keywords
💡Project Integration Management
💡Project Charter
💡Project Management Plan
💡Direct and Manage Project Work
💡Monitor and Control Project Work
💡Perform Integrated Change Control
💡Corrective Action
💡Preventive Action
💡Change Control Board
💡Close Project or Phase
Highlights
Project integration management involves coordinating all elements of a project, including tasks, resources, stakeholders, and deliverables.
The purpose of project integration management is to identify, define, combine, and coordinate various processes and project activities.
The first process is the development of the project charter, which authorizes project managers to start the work.
The project management plan is a central document that defines the basis of all project work and guides everything happening on the project.
Direct and manage project execution ensures that the team performs according to the project management plan to achieve objectives.
Monitoring and controlling project work involves tracking and reviewing progress to ensure performance objectives are met.
Performing integrated change control reviews all change requests, assesses their impact, and manages changes to deliverables and the project plan.
Closing the project or phase includes finalizing all activities and documenting lessons learned for future improvement.
Direct and manage project work includes creating deliverables, guiding team members, managing resources, and monitoring risks.
The process of change control reduces risks by assessing the effects of proposed changes before implementation.
Corrective actions realign project performance with the project management plan to ensure the project stays on track.
Project monitoring tracks actual performance against the project management plan, providing forecasts for budget, schedule, and scope.
A Change Control Board reviews all change requests, and only approved changes are incorporated into the project.
There are four types of project endings: extinction, addition, integration, and starvation.
Post-implementation audits review the project’s success, analyze processes, and recommend improvements for future projects.
Transcripts
[Music]
what is Project integration management
project integration management involves
coordinating all elements of a project
including tasks resources stakeholders
and
deliverables the purpose of project
integration management is to identify
define combine and coordinate various
processes and project activities within
the project management process
groups integration management activities
following are examples of the activities
that are performed by the project
management team develop review analyze
and understand the scope transform the
collected project information into a
project management plan using a
structured approach perform activities
to produce project deliverables measure
and monitor the Project's progress and
take appropriate action to meet project
objectives overview of integration
management processes for any new project
the first thing is the development of
project Charter this document authorizes
project managers to start the work after
this the following integration
management processes come into an action
first process project management plan is
is developed which is the most document
it guides you about everything that is
going to happens on the project second
process after the planning is done next
process is the direct and manage project
execution this process is the execution
of the project plan which ensures that
everyone is doing what they should be
doing third process next is Monitor and
control project work you as a good
project manager constantly monitor every
single thing that goes on in the project
fourth process perform integrated Change
Control is the process when a problem is
found you have to work with stakeholders
to identify how to deal with them note
finding a problem later is harder and
more expensive to fix fifth process
finally you close project or phase make
sure you document everything especially
the lessons you and your team have
learned along the
way Ames is a globally recognized and an
accredited institution we offer
certifications diploma MBA and PHD
programs in project management through
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first process developed project
management plan it is the process of
defining preparing Ing and coordinating
all subsidiary plans and integrating
them into a comprehensive project
management plan key benefit it is a
central document that defines the basis
of all Project
work here are the inputs tools and
techniques and outputs of this
process second process direct and manage
Project work this process allows you to
lead the team and perform the work
according to the project management plan
and also implement the approved changes
to achieve the project objectives key
benefits this process provides overall
management of the project
work Project work activities the
activities under the direct and manage
Project work process include the
following create project deliverables to
meet the planned Project work provide
guide train and manage the project team
members obtain manage and use all the
resources implement the planned methods
and standards establish and manage all
project communication channels generate
work performance data related to cost
schedule quality and technical side
manage risks and Implement risk response
activities manage Sellers and suppliers
manage stakeholders and their engagement
collect and document Lessons Learned and
Implement approved process Improvement
activities reviewing and implementing
project changes no matter how great you
did in the develop project management
plan process it is natural to have
requests changes and variances during
the Project Life Cycle in order to
perfect your project direct and manage
Project work process is used to review
the Imp of proposed project changes and
implement the approved changes for this
purpose the following actions and
activities are used corrective action
this activity realigns the performance
of the project work with the project
management plan preventive action this
activity ensures that the future
performance of the project work is
aligned with the project management plan
defect repair an intentional activity to
modify a non-conforming product or
product
component here are the inputs tools and
techniques and outputs of this
process third process Monitor and
control project work it is the process
of tracking reviewing and Reporting the
progress of the project in order to meet
the performance objectives note the work
being done in the previous process is
tracked and reviewed here to see if
project performance is meeting the
project management plan key benefits
this process allows stakeholders to
understand the following current state
of the project steps taken and forecasts
for Budget schedule and
scope functions of the Monitor and
control project work process here are
the key functions of this process comps
actual project performance against the
project management plan assesses
performance to decide if any corrective
or preventive actions are needed
analyzes tracks and monitors project
risk maintains an accurate and timely
information on the projects deliverables
provides cost and schedule
forecasts and monitors the
implementation of approved
changes here are the inputs tools and
techniques and outputs of the Monitor
and control project work
process fourth process perform
integrated Change Control it is the
process of reviewing all change requests
approving changes and managing changes
to deliverables project documents and
the project management plan and
communicating the decisions key benefits
during this process the effects of
proposed changes can be determined
before changing the project objectives
or plans which reduces the possible
risks this allows project managers to
make better
decisions functions of the perform
integrated Change Control process here
are the key functions of this process
influence factors that circumvent change
control processes review and analyze
change requests maintain the Integrity
of the project baselines promptly review
and analyze corrective and preventive
actions incorporate approve changes into
the project management plan and other
project documents coordinate and manage
changes across the project document
requested changes and their
impacts requirements for change there
are two core requirements for change
number one all change requests must be
submitted in writing to clarify the
change number two all change requests
must come through the formal Change
Control System no one can directly ask
the project team to make some
changes Change Control Board a change
control board or change review board is
established to review all change
requests the board members meet
regularly to consider changes to the
project and authorized to approve or
deny change requests Change Control
board member may include managers
stakeholders project team members
customers and relevant
experts six steps for integrated Change
Control here are six steps you can use
to implement an integrated Change
Control process within your organization
number one create a project management
plan number two create a log of the
change request number three analyze the
impact of the change number four decide
on a course of action number five
communicate the decision number six
update the project management
plan fifth process close project or
phase it is the last phase of the
Project Life Cycle this process
finalizes all activities across all of
the project management process groups to
formally complete the project or phase
key benefit during this process project
or phase information is archived the
planned work is completed and
organizational team resources are
released to pursue new
Endeavors Key activities at this stage
following Key activities and functions
are performed at the close project or
phase process project records are
gathered and information is disseminated
to formalize the acceptance of product
service or result project management
processes are analyzed to determine
their effectiveness project documents
are archived for historical
reference types of project endings there
are four formal types of project endings
Extinction addition integration and
starvation Extinction project
termination by Extinction is when a
project is stopped due to either its
successful or unsuccessful conclusion
addition it is a type of project ending
where the project evolves into an
ongoing operation integration in this
type of project ending Financial or
human resources assigned to the project
are diverted or reassigned elsewhere in
the
organization starvation in this type of
project ending Financial or human
resources are cut off from the project
post implementation audits the post
implementation audit is an evaluation of
the Project's goals and objectives they
examine the project from beginning to
end and look at what went right and what
went wrong they also examine the project
processes to determine possible
improvements on future projects
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