How to use the beautiful ai PowerPoint add-in (2023)

Jennifer Sharkey
23 Mar 202303:37

TLDRDiscover how to integrate the Beautiful AI PowerPoint add-in for a seamless presentation experience. Start with a free trial, then add the extension in PowerPoint by searching 'Beautiful AI' and signing in. Easily insert smart slides, customize fonts, colors, and layouts, and edit content within Beautiful AI. Save slides as editable PowerPoint files or images. For Pro Team or Enterprise users, utilize the AI-powered Designer Bot for text rewrites, creating a professional and efficient presentation process.

Takeaways

  • 📊 Start with a Beautiful.ai account, offering a free 14-day trial and a free basic account after the trial ends.
  • 🔍 Access the Beautiful AI add-in from the 'Insert' tab in PowerPoint by clicking 'Get Add-ins' and searching for 'Beautiful AI'.
  • 📌 If prompted, agree to the terms of use to proceed with the installation of the add-in.
  • 🔑 After installation, sign in to Beautiful AI through the Home tab to access the add-in features.
  • 🔄 If sign-in fails, try closing and reopening the Beautiful AI panel to resolve the issue.
  • 📑 Use the 'Add Slide' button in the panel to insert smart slides into your presentation.
  • 🖌️ Be prepared to select new fonts if Beautiful AI doesn't recognize the fonts in your presentation, as it uses web fonts.
  • 🎨 Customize the color scheme and slide background according to your preferences or brand colors.
  • 🛠️ Click 'More Options' for advanced customization of slide color, font, and layout.
  • 📝 Edit smart slides within Beautiful AI, including changing slide color, layout, and content.
  • 🤖 Pro team or Enterprise account holders can utilize the Designer Bot for text rewrites.
  • 💾 Save your smart slide as an editable PowerPoint slide or as an image.
  • 📚 Continue to build your presentation by adding more smart slides and customizing them as needed.

Q & A

  • What is the purpose of the Beautiful AI PowerPoint add-in?

    -The purpose of the Beautiful AI PowerPoint add-in is to integrate the smart slide creation capabilities of Beautiful AI with the familiarity of PowerPoint, allowing users to create visually appealing presentations with ease.

  • Do I need an account to use the Beautiful AI add-in for PowerPoint?

    -Yes, you need a Beautiful AI account to use the add-in. You can start with a free 14-day trial and then continue with a free basic account after the trial ends.

  • How do I access the Beautiful AI add-in within PowerPoint?

    -To access the Beautiful AI add-in, click the 'Insert' tab in PowerPoint and then click the 'Get Add-ins' button. Search for 'Beautiful AI' in the pop-up window and click 'Add' to install it.

  • What should I do if the sign-in process within the Beautiful AI panel does not work?

    -If the sign-in process doesn't work, close the Beautiful AI panel by clicking the Beautiful AI button, and then open it again. This should resolve the issue.

  • How can I insert a smart slide using the Beautiful AI add-in?

    -To insert a smart slide, click the 'Add Slide' button within the Beautiful AI panel. If Beautiful AI doesn't recognize the fonts in your presentation, you will be prompted to select new fonts.

  • Can I change the color scheme and slide background using the Beautiful AI add-in?

    -Yes, you can change the color scheme and slide background within the Beautiful AI panel. The colors shown are from the color scheme selected within PowerPoint, and you can also choose from the options provided.

  • What are the customization options available for smart slides in Beautiful AI?

    -You can customize slide color, font, and layout by clicking the 'More Options' button. This allows for further personalization of your slides before you finalize them.

  • How can I edit the content of a smart slide created by Beautiful AI?

    -You can edit the content, such as images, font characteristics, and text, directly within Beautiful AI. If you have a Pro Team or Enterprise account, you can also use the Designer Bot to rewrite the text.

  • What are my options when saving a smart slide created by Beautiful AI?

    -You can save the smart slide as an editable PowerPoint slide or as an image. To do this, click the 'Save' button and choose your preferred format.

  • Can I use the Designer Bot AI feature to generate slides automatically?

    -Yes, with a Pro Team or Enterprise account, you can use the Designer Bot AI feature to automatically generate slides for you, making the slide creation process even more efficient.

  • How can I continue to edit and customize slides after they are created with Beautiful AI?

    -After the slides are created, you can edit them as you normally would within PowerPoint, changing everything from images to text to slide color as needed.

Outlines

00:00

📊 Integrating Beautiful AI with PowerPoint

This paragraph introduces the process of integrating the Beautiful AI add-in with PowerPoint. It starts by mentioning the requirement of having a Beautiful AI account, which can be obtained through a free 14-day trial. The user is then guided through the steps of accessing the add-in from within PowerPoint, including navigating to the 'Insert' tab, searching for 'Beautiful AI' in the add-ins window, and installing the official add-in. After installation, users are prompted to sign in to their Beautiful AI account, which may require a refresh of the Beautiful AI button in certain cases. The paragraph also discusses the initial setup within the Beautiful AI panel, such as selecting fonts and color schemes, and provides an overview of the customization options available for slide creation.

Mindmap

Keywords

💡PowerPoint add-in

A PowerPoint add-in refers to a software component that extends the functionality of PowerPoint, allowing users to access additional features and tools within the application. In the context of the video, the 'beautiful AI' add-in enhances the presentation-making experience by providing smart slide creation capabilities. The script mentions the process of installing and using this add-in to create slides within PowerPoint.

💡Beautiful AI account

A Beautiful AI account is necessary to access and utilize the services provided by Beautiful AI, including the PowerPoint add-in. The video script explains that users can start with a free 14-day trial and then continue with a free basic account after the trial period ends. This account is essential for signing in and using the add-in's features.

💡Smart slide

A smart slide is a type of slide that is generated by Beautiful AI with pre-designed layouts and elements, which can be customized according to the user's needs. The script describes how to insert a smart slide by clicking the 'add slide' button within the Beautiful AI panel in PowerPoint, emphasizing the convenience and efficiency of this feature.

💡Web fonts

Web fonts are fonts that are hosted online and can be used in web design and presentations. The script mentions that Beautiful AI uses web fonts, which may not be recognized by Microsoft's default fonts in PowerPoint. Users are prompted to select new fonts if the add-in does not recognize the fonts in their slide deck, highlighting the importance of font compatibility for a seamless design experience.

💡Color scheme

A color scheme is a set of colors that are harmoniously used together in a design. The video script explains that users can change the color scheme within the Beautiful AI panel to customize the look of their slides. The colors shown in the panel are derived from the color scheme selected in PowerPoint, allowing for a consistent and branded appearance.

💡Customization

Customization refers to the process of tailoring a product or service to meet specific needs or preferences. In the video, customization is highlighted as a key feature of the Beautiful AI add-in, allowing users to modify slide color, font, and layout through the 'more options' button. This feature enables users to create slides that align with their personal or brand style.

💡Designer bot

The designer bot is an AI feature available to users with a Pro Team or Enterprise account. It can automatically rewrite text to provide alternative content options for slides. The script mentions this feature as a time-saving tool that can enhance the slide creation process by offering various text variations.

💡Editable PowerPoint slide

An editable PowerPoint slide is a slide that can be modified within PowerPoint after it has been created. The video script describes the process of saving a smart slide as an editable PowerPoint slide, which allows users to make further adjustments and edits to the slide using PowerPoint's native tools.

💡Thumbnail pane

The thumbnail pane in PowerPoint is a view that displays all the slides in a presentation as thumbnails, allowing for easy navigation and organization. The script mentions that once a smart slide is saved, it appears in the thumbnail pane, enabling users to quickly locate and edit their slides.

💡Pro Team or Enterprise account

A Pro Team or Enterprise account is a subscription level offered by Beautiful AI that provides additional features and capabilities beyond the free basic account. The video script highlights the benefits of these accounts, such as the use of the designer bot AI feature for automated slide generation and text rewriting.

Highlights

Introduction to the Beautiful AI PowerPoint add-in and its integration with PowerPoint.

Requirement of having a Beautiful AI account for using the add-in.

Starting a free 14-day trial and using the free basic account post-trial.

Accessing the add-in through the 'Insert' tab in PowerPoint.

Searching for and adding the Beautiful AI add-in from the pop-up window.

Agreeing to the terms of use to proceed with the add-in installation.

Appearance of the Beautiful AI button in the Home tab after installation.

Troubleshooting sign-in issues within the add-in panel.

Inserting smart slides using the 'Add Slide' button in the panel.

Dealing with font recognition issues and selecting new fonts if necessary.

Customizing color schemes and slide backgrounds within Beautiful AI.

Setting custom or brand colors in PowerPoint before adding slides.

Customizing slide color, font, and layout through the 'More Options' button.

Selecting smart slide options and styles for slide generation.

Editing slides within Beautiful AI, including colors, layouts, and decorative elements.

Utilizing the Designer Bot for text rewriting with Pro Team or Enterprise accounts.

Saving slides as editable PowerPoint slides or images.

Incorporating the saved slides into the PowerPoint presentation.

Using the Designer Bot AI feature for slide generation with Pro Team or Enterprise accounts.

Finalizing and editing the slides in PowerPoint for a complete presentation.