ServiceNow Platform Overview (J3)

ServiceNowSimple
30 Nov 202123:35

Summary

TLDRThis video tutorial focuses on the ServiceNow platform, guiding viewers through the fundamentals needed for System Administrator certification. It covers the platform's architecture, applications, workflows, user interfaces, and role-based access controls. The lesson introduces ServiceNow's founder, Fred Luddy, and explains the concept of Application Platform as a Service (APaaS). It also details the platform's multi-instance architecture, security features, and various user interfaces, including the Now Platform UI, mobile apps, and Service Portal. The tutorial is designed to prepare viewers for practical, hands-on experience with ServiceNow, enhancing their journey towards certification.

Takeaways

  • 😀 The video series is designed to guide viewers through the process of becoming a certified System Administrator in ServiceNow.
  • 📚 Lesson Two focuses on the ServiceNow platform overview, covering architecture, applications, workflows, user interfaces, role-based access, and authentication.
  • 🛠 The ServiceNow platform is an Application Platform as a Service (APaaS), combining aspects of IaaS, PaaS, and SaaS to provide a comprehensive cloud solution.
  • 💡 The platform was founded by Fred Luddy in 2004 with the vision of empowering business people to solve their own problems with intuitive technology.
  • 🏢 ServiceNow's architecture is unique due to its multi-instance architecture, which provides separate instances for each customer, enhancing control and customization.
  • 🔒 Security is a priority with ServiceNow, offering daily backups, multi-factor authentication, and adherence to third-party security standards.
  • 👥 Role-based access in ServiceNow is managed through a system of users, groups, and roles, with roles defined as collections of permissions.
  • 📱 Three primary user interfaces are available for interacting with ServiceNow: the Now Platform UI for desktop, mobile apps for various functions, and the Service Portal for customized user experiences.
  • 🔑 Authentication in ServiceNow is handled through local database authentication and supports external systems like LDAP, OAuth 2.0, and multi-factor authentication options.
  • 📈 The platform is built against a single common database and data models, allowing for a unified approach to business processes across various functions.
  • 🚀 The video promises a hands-on approach in upcoming episodes, encouraging viewers to set up their own ServiceNow instance to follow along with practical examples.

Q & A

  • What is the main goal of the series of videos mentioned in the transcript?

    -The main goal of the series is to guide viewers through the process of learning everything they need to know to become certified as a System Administrator in ServiceNow.

  • What is the focus of the second lesson in the ServiceNow fundamentals learning path?

    -The second lesson focuses on the ServiceNow platform overview, covering topics such as platform architecture, applications and workflows, user interface types, role-based access, and authentication.

  • Who is Fred Luddy and why did he found ServiceNow?

    -Fred Luddy is the founder of ServiceNow, who established the company in 2004. He was driven to automate the flow of work throughout a business, frustrated by the inefficiency of IT staff making business people look foolish and ignorant when trying to explain requirements.

  • What is the significance of Fred Luddy's educational background and net worth in the context of ServiceNow's success?

    -Fred Luddy's status as a college dropout and his net worth of 1.3 billion dollars as of 2021 illustrate that formal education is not always a prerequisite for success, and his determination led to the creation of a highly successful company.

  • What is the meaning of Application Platform as a Service (APaaS) in the context of ServiceNow?

    -APaaS refers to ServiceNow's delivery model that combines aspects of Infrastructure as a Service, Platform as a Service, and Software as a Service. It provides infrastructure, a platform for development, and a suite of applications to support business processes, allowing for custom solutions to be built on the platform.

  • How does ServiceNow's multi-instance architecture differ from other cloud delivery models?

    -ServiceNow's multi-instance architecture provides each company with its own separate instance of the application server and database, unlike other models where data from multiple companies might be intermingled within the same database management system instance. This offers more control and customization for each company.

  • What are the four primary categories of applications that ServiceNow offers?

    -ServiceNow categorizes its applications into four primary workflows: IT Workflows, Employee Workflows, Customer Workflows, and Creator Workflows.

  • How does ServiceNow ensure the security and availability of its platform?

    -ServiceNow ensures security through third-party certified technology and provides four weekly full backups and six days of differential backups. It also offers multi-tenancy with domain separation for different groups and ensures availability and redundancy through paired data centers and built-in redundancy at every layer.

  • What are the three primary user interface types provided by ServiceNow?

    -The three primary user interfaces provided by ServiceNow are the Now Platform UI for desktop or laptop use, the ServiceNow Mobile Apps for mobile device functionality, and the Service Portal for a widget-based, customizable interface for specific user groups.

  • What is the recommended approach for assigning permissions in ServiceNow according to the script?

    -The recommended approach is to assign roles to groups rather than to individual users, as this provides more flexibility when changes occur or when personnel move within the organization.

  • What types of authentication does ServiceNow support for user login?

    -ServiceNow supports various authentication methods including local database authentication, external single sign-on, LDAP, OAuth 2.0, digest tokens, and multi-factor authentication.

Outlines

00:00

📚 Introduction to ServiceNow Certification Learning Path

This paragraph introduces the video series aimed at guiding viewers through the process of becoming a certified System Administrator in ServiceNow. It continues from the ServiceNow Fundamentals learning path, covering topics such as the ServiceNow platform architecture, applications, workflows, user interfaces, role-based access, and authentication. The presenter, Jeff Tease, encourages viewers to subscribe and utilize the resources provided in the description for a comprehensive learning experience. The importance of the ServiceNow platform overview is emphasized, setting the stage for a detailed exploration of its functionalities and features.

05:02

🛠️ ServiceNow Platform Overview and Architecture

The second paragraph delves into the ServiceNow platform, describing it as an Application Platform as a Service (APaaS) delivery model, which is a blend of Infrastructure as a Service (IaaS), Platform as a Service (PaaS), and Software as a Service (SaaS). It highlights the platform's unique multi-instance architecture, which provides individual instances for each customer, ensuring data separation and increased control. The paragraph also touches on the platform's robust suite of applications categorized into IT, employee, customer, and creator workflows, emphasizing the platform's comprehensive nature and its ability to support a wide range of business processes.

10:03

🔐 ServiceNow's Security, Backups, and Domain Separation

This paragraph discusses the security measures and backup policies of ServiceNow, including daily full backups and differential backups for changes. It underscores the platform's adherence to third-party security certifications. Additionally, the concept of domain separation or multi-tenancy is introduced, allowing for the segregation of applications and administrative tasks into different domains to enhance security and control access based on user roles and permissions.

15:04

📱 ServiceNow User Interfaces and Access Methods

The fourth paragraph focuses on the various user interfaces provided by ServiceNow, including the Now Platform UI designed for desktop use, mobile apps tailored for different user needs such as the ServiceNow Agent App, Now Mobile App, and Onboarding App, and the Service Portal for a customized, widget-based user experience. The paragraph also explains the concept of role-based access, detailing the use of users, groups, and roles to manage permissions within the platform.

20:05

👤 Role-Based Access and User Authentication in ServiceNow

The final paragraph of the script explains the role-based access control in ServiceNow, advising against assigning permissions directly to users and instead recommending the use of roles assigned to groups for flexibility. It also covers user authentication methods, including local database authentication and support for external authentication mechanisms like SSO, LDAP, OAuth 2.0, and multi-factor authentication. The paragraph concludes with a teaser for the next video, which will provide practical steps for setting up a personal ServiceNow instance for hands-on learning.

Mindmap

Keywords

💡System Administrator

A system administrator is a person responsible for managing and maintaining an organization's computer systems and networks. In the context of the video, becoming a certified system administrator in ServiceNow implies gaining the skills and knowledge to manage the ServiceNow platform effectively, which is the main theme of the video series.

💡ServiceNow

ServiceNow is a cloud computing company that provides a platform for digital workflow automation. The video script discusses the process of becoming certified in ServiceNow, highlighting its importance as a tool for automating business processes and the focus of the learning path.

💡Platform Overview

A platform overview typically provides a comprehensive understanding of a system's architecture, capabilities, and components. In the video, the ServiceNow platform overview introduces viewers to the structure and functionalities of ServiceNow, setting the stage for deeper learning in subsequent lessons.

💡Architecture

In the context of software, architecture refers to the underlying structure or framework of a system. The script mentions the 'NOW platform architecture,' which is essential for understanding how ServiceNow is built and how its various components interact.

💡Workflows

Workflows in ServiceNow represent the automated processes that businesses use to standardize and streamline tasks. The script discusses 'applications and workflows,' emphasizing their importance in the ServiceNow platform for automating business operations.

💡User Interface

A user interface (UI) is the point of interaction between a user and a system. The video script explains different types of UIs in ServiceNow, such as the NOW Platform UI, mobile apps, and the Service Portal, which are crucial for user engagement and accessibility.

💡Role-Based Access

Role-based access control is a method of restricting system access to authorized users through the assignment of roles. The script explains this concept in ServiceNow, noting its importance for managing user permissions and ensuring secure access to the platform.

💡Authentication

Authentication is the process of verifying the identity of a user or device. The script discusses various authentication methods supported by ServiceNow, such as local database authentication and multi-factor authentication, which are vital for securing user access to the platform.

💡Multi-Instance Architecture

A multi-instance architecture refers to a setup where each customer's data is isolated in its own instance of the application. The video script mentions this term in relation to ServiceNow's approach to cloud delivery, highlighting its benefits for data control and customization.

💡Domain Separation

Domain separation is the practice of dividing an application into distinct areas or 'domains' to control access and functionality. The script explains how ServiceNow uses domain separation to enhance security by allowing the segregation of applications and administrative tasks into different groups or domains.

💡Applications

In the context of the video, applications refer to the various software modules within ServiceNow that support different business functions. The script categorizes these applications into IT workflows, employee workflows, customer workflows, and creator workflows, illustrating the breadth of ServiceNow's capabilities.

Highlights

Introduction to Fred Luddy, the founder of ServiceNow, and his motivation to automate work flow for business efficiency.

ServiceNow's inception in 2004 with the goal to empower business people to solve their own problems with intuitive technology.

Fred Luddy's background as a college dropout and his impressive net worth, showcasing the success of ServiceNow.

Explanation of the NOW Platform as an application platform as a service (APaaS) delivery model.

Differentiation between Infrastructure as a Service (IaaS), Platform as a Service (PaaS), and Software as a Service (SaaS).

ServiceNow's unique approach combining elements of IaaS, PaaS, and SaaS into their APaaS model.

The architecture of ServiceNow built on a single common database and data models for all functionalities.

Categorization of ServiceNow applications into IT workflows, employee workflows, customer workflows, and creator workflows.

Quantification of the number of application modules within each of the four primary workflow categories.

Subdivision of applications into sub-workflows for more specific business process support.

ServiceNow's multi-instance architecture providing separate instances for each customer's data.

Redundancy and failover mechanisms in ServiceNow's data centers for high availability.

Backup and security measures including weekly full backups and differential backups.

Domain separation or multi-tenancy feature in ServiceNow for secure and scoped application access.

ServiceNow's three primary user interfaces: NOW Platform UI, Mobile Apps, and Service Portal.

Role-based access control in ServiceNow using users, groups, and roles for permissions management.

Recommendation against assigning permissions directly to users, instead using roles and groups for flexibility.

Overview of user authentication methods supported by ServiceNow, including local database authentication and external options.

Upcoming hands-on videos providing step-by-step instructions for setting up a personal ServiceNow instance.

Transcripts

play00:00

in this series of videos we're working

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through the process of learning all you

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need to know to become certified as a

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system administrator in servicenow

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this episode picks up where we left off

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in the servicenow fundamentals learning

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path by covering lesson two the

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servicenow platform overview topics

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included in this video will be the now

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platform architecture

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applications and workflows

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user interface types and role-based

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access and authentication

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at the end of this video we'll introduce

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to you how you can get your very own

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servicenow instance fully functional

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that you can use to follow along and

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test out everything we're learning in

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this series of videos on a journey to

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servicenow certification

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hey it's jeff tease here from servicenow

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simple.com where we help you understand

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the ins and outs of servicenow keeping

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it simple

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all the way if you've been here before

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welcome back hopefully you're a

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subscriber if you're new here please hit

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that subscribe button and know that you

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can look in the description box below

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for links to any of the resources we

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mentioned in the course of this video

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now let's get simple with the servicenow

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platform overview

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welcome to lesson two the servicenow

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fundamentals learning path uh the title

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of this lesson is servicenow platform

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overview

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uh the topics that they covered in this

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lesson included the now platform

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architecture the applications and

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workflows

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user interfaces and role-based access

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and authentication let's talk about what

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the highlights and what i think is

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important to know from this

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lesson

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the course starts out by introducing us

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to fred luddy

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fred is the founder of servicenow he

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founded servicenow in 2004 and the

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marketing lingo is to automate the flow

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of work throughout a business

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interestingly

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i i watched a couple of videos where

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fred was being interviewed and and he

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said it best i think

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when he explained that the real reason

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he

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began this whole initiative in the

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servicenow corporation was that it

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infuriated him when he saw it staff

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members

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making business people look foolish and

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ignorant

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um trying to explain requirements and it

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just drove him nuts so he came up with

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the

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great idea that how awesome would it be

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if the business people themselves the

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people that understand the business

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could actually solve their own business

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problems with technology that was

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straightforward and intuitive

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and built simply and easily to use so

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rather than having to explain

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all of the business problems to it

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staffers

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and then re-explain it you've seen it

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before

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those folks are often more interested in

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the technology than they are actually

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solving the business problem in the

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first place fred identified that and

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said i want to build a suite of software

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that would allow the business people to

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solve their own problems a great idea

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um

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interestingly fred fred was a college

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dropout

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so there's that um it's worked out well

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for him though fred is as of 11 22 2021

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from some googling and research that

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i've done you know how accurate some of

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that information is but i thought it was

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interesting to share that

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he's got a network net worth now of a

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1.3 billion dollars so servicenow

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um has grown and was a great idea not

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sure there's anything there that that

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you'd need to know

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related to a certification exam but i

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thought it was interesting that they at

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least introduced us to fred seems like a

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really interesting guy

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now let's talk about the now platform

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itself this is where i think we begin to

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get into the actual meet of the content

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some things that we're going to need to

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know

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the now platform is described by

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servicenow as an application platform as

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a service or

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apaas delivery model

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that was a new term to me i've done some

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research on cloud delivery platforms in

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the past things like microsoft azure

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amazon web services

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normally when you're talking about cloud

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delivery models you get three flavors

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the first being infrastructure as a

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service

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in in a scenario like that it would be

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like you're leasing out a data center

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uh and they're providing all of the

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infrastructure so all of the hardware

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compute resources you can think of it

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that way they they

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they supply the hardware the disk drives

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the fans the racks the building the

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power

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and they guarantee to keep it up for you

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but from there you're responsible for

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using it however you'd like you need to

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install the operating systems you need

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to install the software that you need

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you need to manage all the patches and

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upgrades to the software and things like

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that

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that would be an example of

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infrastructure as a service very common

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uh delivery model

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the second of the normal or common

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delivery models is a platform as a

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service

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in that scenario they take their their

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services a step farther so they do

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provide all the infrastructure so

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everything with infrastructure as a

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service is provided

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in addition they also take care of

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managing all of the software that you

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need so

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they will take care of the operating

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systems all the patches and upgrades

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related they will also take care of the

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software you would need to deliver your

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solutions or build your own solution so

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databases for example

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application servers web servers all the

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things like that they take care of and

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your responsibility really is

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building the applications that you need

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uh on their platform

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to get the work done that your business

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requires so

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that would be platform as a service

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and then the third delivery model is is

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called software as a service and in that

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situation or scenario they take their

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they take the services up even further

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and they say okay we'll provide the arc

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the infrastructure

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we'll provide the platform we're also

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going to provide

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the tools and the applications that you

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need to to get your work done so gmail

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google mail would be or some of the

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google doc doc

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[Music]

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applications would be an example all you

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really have to do

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is log in and start working so that is

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software as a service

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what servicenow has done is they've sort

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of combined it combined and molded the

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three of those together into what

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they're calling application platform as

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a service so

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they do provide all the infrastructure

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it's cloud-based

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they provide the infrastruct

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infrastructure and compute resources and

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they maintain it and they ensure that it

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stays up

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they also provide the platform as in

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platform as a service that you would

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need to do any development that you

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needed

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to build solutions for your company

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further

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they provide a robust set of

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applications and workflows that allow

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you right out of the box to get your

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work done and support most of the common

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business processes

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all of it combined and you can still

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develop your own solutions

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on the servicenow platform so that's

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what they mean by application platform

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as a service i would

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i would recommend that you know that

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term that's probably going to be a

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question

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on a certification exam so just know

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it's cloud-based they provide the

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infrastructure they provide the platform

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they also provide

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a great suite of applications that you

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can use out of the box to get your work

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done

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the other interesting and important

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thing to know is that um

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the entirety of uh the

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the servicenow platform

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is built against a single common

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database and data models so servicenow

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is not built specifically for a single

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function within your company so it's not

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like it's it's got a it's a staffing

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application or it's a sales application

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it's the whole thing it's trying to

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replace your i.t department

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with a cloud-based software solution and

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the cool thing is is that across that

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entirety of the breadth of the that

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functionality

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everything resides within a single

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database and data model

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so

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pretty neat stuff there are some things

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i think that

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that you'll need to know now let's talk

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about

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those applications and workflows that

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come with servicenow

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comes with a robust suite of

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applications and they categorize

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their uh application offerings

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functionally into four

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uh different categories and they call

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them workflows

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and those categories are it workflows

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employee workflows customer workflows

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and creator workflows i would recommend

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that you know those four

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categories of applications

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you can see here on the slide i've

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listed the number of applications in the

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current release that exists within each

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of those categories so i t workflows

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there are 79 different application

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modules within servicenow that support

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that function

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employee workflows have 43 applications

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customer workflows have 93 applications

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and creator workflows have 23

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applications naturally we're not going

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to learn and memorize every single one

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of those applications but i do think

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it'd be a good idea to know those four

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high-level categories or workflows that

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they divide their applications into

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further drilling down a little further

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on their application offerings within

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each of those four top level categories

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they divide and subdivide their

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applications into

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sort of like sub workflows so you can

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see here for example in the it workflows

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application area

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they have it service management i t

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operations management i t business

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management i.t asset management devops

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security operations

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governance risk and compliance and

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telecommunication network performance

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management i'm not going to go through

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all of these you'll have access to the

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slides i will link to those in the

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comment in the um

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description box uh below the video

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but you can see here how they subdivide

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the four top level uh categories into

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the further lower level categories and

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then you can see uh in parentheses there

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i've included the number of applications

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that uh that reside within each of those

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subcategories again

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i don't believe

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we need to memorize every single one of

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those subcategories but i just wanted to

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present them here just to get your

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eyeballs on them just in case there was

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a question uh

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related to one of those so the big thing

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is the four

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primary workflows

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in the way they divide their

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applications

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now let's talk about the the

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architecture itself

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when you purchase an instance of

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servicenow servicenow takes on the

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responsibility

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of managing and supporting the it

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infrastructure and the compute

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environment

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so we've talked about that

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enterprise cloud um one thing that makes

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it a little different from other cloud

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delivery models is this thing that they

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call multi-instance architecture

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probably something we should know

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normally when you sign up for a cloud

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delivery platform say microsoft azure

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for example

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your database

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uh the data that resides in that uh in

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that platform for your company is often

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intermingled with data from um

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other companies so there's a large

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database out there somewhere

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and they've got it broken down

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into the different companies that

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they're serving

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um

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but they're all running on the same uh

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database management system instance for

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example what that means

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is that when servicenow needs to make an

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upgrade or make a change or

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take down an instance for for example

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for for a patch or something

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um

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you're intermingled with a whole lot of

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other companies so you have way less

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control there

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what servicenow has done

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is what they call multi-instance

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architecture in the in this scenario you

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have your own instance of everything so

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your data's not intermingled and

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dependent upon a database that other

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companies are using you have your own

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from the application server down to the

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database much more control there you can

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then work specifically with servicenow

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when it comes time

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to to have upgrades or patches run

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schedule a little more specifically to

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your liking so

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multi-instance architecture

play12:46

availability and redundancy that comes

play12:48

along with uh the servicenow instance um

play12:52

each of the data centers that servicenow

play12:54

has in their their global

play12:56

um each in each data center is paired

play12:58

with an additional data center

play13:00

um to provide redundancy and failover

play13:03

and and this is something i think we

play13:05

need to know too is redundant redundancy

play13:07

is built

play13:08

into every layer and that includes the

play13:10

devices the compute devices themselves

play13:12

the power

play13:13

and the network resources so

play13:15

that's availability and redundancy

play13:19

let's talk about backups and security uh

play13:21

servicenow when you when you purchase an

play13:23

instance they provide you with four

play13:26

weekly daily full backups so four full

play13:29

backups each week of your data

play13:31

then they also include six days of

play13:34

differential

play13:35

or uh changed

play13:37

uh backups

play13:39

the entire platform is secured

play13:41

um using technology that has been um

play13:44

certified by third-party security

play13:46

organizations so that's kind of what

play13:48

they're offering for backups and

play13:50

security

play13:51

and then finally on the infrastructure

play13:53

stuff domain separation or multi-tenancy

play13:56

servicenow provides

play13:58

the ability to separate

play14:00

your applications

play14:02

and administrative tasks into different

play14:05

uh groups that they call domains so for

play14:08

example you could have like

play14:09

a staffing domain where only the

play14:12

staffing people could have access to see

play14:14

the data that was there

play14:16

you could have a marketing domain so

play14:19

you can build your applications in

play14:21

scopes or domains

play14:23

that would allow you then to a little

play14:25

more tightly control

play14:26

uh the security around a specific area

play14:29

so that's the domain separation

play14:32

they it also comes with a global domain

play14:34

which is kind of across the board

play14:36

everybody has access

play14:38

to the global domain as long as they've

play14:40

got the appropriate permissions so

play14:43

that's domain separation

play14:46

next thing they talk about in this

play14:47

lesson

play14:49

is the three primary user interface

play14:51

types so now that we have this great

play14:53

platform that we've learned about how do

play14:55

we get access to it or how do users get

play14:58

to it

play14:59

from a user interface perspective

play15:02

servicenow provides three

play15:04

primary methods of doing that the first

play15:06

and the one that we're going to spend

play15:08

most of our time in and the one that

play15:09

frankly most people spend most of their

play15:11

time in

play15:12

is the now platform ui

play15:15

it's best to use on a desktop or laptop

play15:17

computer so this is like a web-based

play15:20

application that you'll open up

play15:22

in your browser using your the the

play15:24

instance to your or the url to your

play15:26

instance so that's the primary uh

play15:30

user interface that people use

play15:32

in addition servicenow provides a

play15:34

service now mobile apps they provide

play15:37

three mobile applications

play15:39

each targeted at a different function

play15:41

you can go and you can install those

play15:44

from

play15:45

your devices app store for example i

play15:47

have an iphone and i've installed these

play15:49

from the apple uh apple store

play15:52

just go in and search for servicenow and

play15:55

you'll see those listed there you can

play15:56

install those and test those out

play15:59

uh the three that servicenow provides

play16:01

are the servicenow agent app which

play16:04

targets uh fulfilling requests so

play16:06

requests from customers request from

play16:08

other employees

play16:09

it's targeted fulfilling those requests

play16:12

the now mobile app which is built for

play16:14

the needs of employees so employee type

play16:17

functionality you can you can get to in

play16:19

the mob in the now mobile application

play16:22

and then the servicenow onboarding app

play16:24

uh is a mobile app that's targeted at

play16:28

fulfilling the needs of new hires

play16:31

so

play16:32

and then finally the third method that

play16:34

servicenow provides to access the

play16:36

platform

play16:38

is the service portal uh the service

play16:40

portal also web-based like the now

play16:42

platform ui

play16:44

um

play16:45

it's kind of more user-friendly widget

play16:48

based

play16:49

environment that you can set up just to

play16:51

kind of customize and pretty up

play16:54

um the interface for

play16:56

some specific group of users so that's

play16:58

the third it comes with a specific url

play17:01

that you'll that you'll be able to use

play17:02

so you can kind of build your own

play17:06

nicely formatted

play17:08

user interface for a specific audience

play17:11

using widgets that's the service portal

play17:13

so i think those are three things that

play17:15

we probably need to know

play17:16

the now platform ui the mobile apps and

play17:19

the service portal are the three

play17:21

primary user interfaces that come along

play17:23

with

play17:24

servicenow

play17:27

role-based access

play17:29

uh next topic covered in this lesson

play17:33

as you're aware not every member of an

play17:35

organization needs access to everything

play17:37

so

play17:38

applications need to be able to

play17:40

determine who's logged in and what do

play17:42

they have access to

play17:44

servicenow is built in infrastructure

play17:46

around that

play17:47

where they primarily use three entities

play17:50

um and these are pretty common uh but i

play17:53

wanted to mention them there's the user

play17:56

there's the group

play17:57

and there's the role those are the three

play17:59

things i think we need to remember

play18:01

about role-based access a user is what

play18:04

you often think of as a user it's a

play18:05

person who has

play18:07

access to

play18:08

the instance

play18:11

users are usually assigned to groups you

play18:14

don't have to be but normally users are

play18:16

assigned to a group it's possible to

play18:18

have a user of your instance that is not

play18:20

assigned to a group and that has

play18:22

absolutely no

play18:24

permissions

play18:25

they call those self-service users so

play18:27

they can still log in and they can get

play18:29

to some very very basic functions like

play18:31

the home page and reading

play18:33

articles and knowledge base

play18:35

articles and things like that but for

play18:37

the most part

play18:38

users have a login and a password

play18:42

and they're normally assigned to groups

play18:44

and then eventually we'll get to where

play18:46

they have permissions

play18:48

a group

play18:49

is a set of users normally a set of

play18:51

users that have some common function and

play18:53

that need access to common tools

play18:57

um

play18:58

so

play18:59

the group the user the group and then

play19:01

finally a role and this is where it gets

play19:03

a little bit different than what you

play19:04

would think of normally when you think

play19:05

of a role it is kind of your position or

play19:08

what you do in the company that's still

play19:10

kind of the case in service now

play19:12

but the the official definition of a

play19:14

role in servicenow is it's a collection

play19:17

of permissions so

play19:19

um think of a role as a group of

play19:21

permissions rather than what you do it's

play19:23

what the system will allow you to do

play19:26

a role is often assigned to an

play19:28

individual user so a user can be

play19:30

assigned a role in which case they will

play19:33

get all of the permissions they're

play19:34

included within that

play19:36

role a role can also be assigned to a

play19:39

group so

play19:41

if a user is a member of a group

play19:43

and a role has been assigned to that

play19:46

group then the user will have access to

play19:49

all of the permissions that exist within

play19:52

the role that's been assigned to the

play19:54

group

play19:55

interestingly a role can also be

play19:57

assigned to another role

play19:59

so you could have a a larger sort of

play20:02

parent role

play20:03

that

play20:04

is made up with sub-roles

play20:07

each of which have their own permissions

play20:09

in which case users that are a member of

play20:11

that group would have access to all of

play20:14

the permissions

play20:15

that exist

play20:17

across all of the roles that were

play20:19

assigned either to that parent role or

play20:22

to that group

play20:23

one thing to mention this may be asked

play20:25

about

play20:26

on a certification exam

play20:28

is they don't recommend

play20:30

that you

play20:31

assign permissions directly to a user

play20:34

you can you can go in and you can assign

play20:36

a permission specifically to user

play20:38

bypassing the the role

play20:41

but normally it's best to assign roles

play20:44

to a group

play20:45

rather than to an individual user it

play20:48

gives you more flexibility

play20:51

when things change or when people move

play20:52

around

play20:54

so

play20:55

that's what was covered in the lesson

play20:57

related to role-based access

play21:00

now let's talk about user authentication

play21:02

uh this happens when you log in you have

play21:04

to have a username and a password

play21:07

this is the first level of security that

play21:09

servicenow provides

play21:11

uh to any user they log in and they have

play21:13

to authenticate

play21:15

first at which point when they're

play21:17

authenticated it will then go on and

play21:19

start to look at roles and permissions

play21:21

that would allow you to get to certain

play21:23

parts of the application

play21:25

servicenow out of the box comes with a

play21:27

local database authentication that they

play21:29

use to manage

play21:31

user authentication

play21:32

but i think it's important to mention

play21:34

that they also support

play21:36

other types of authorization or

play21:39

authentication

play21:41

like i said they they have the local

play21:42

database authentication they also

play21:44

support external single sign-on

play21:47

ldap

play21:49

oauth 2.0

play21:50

digest tokens and multi-factor

play21:53

authentication so it is possible to plug

play21:55

in

play21:55

one of those different authentication

play21:58

types into your instance

play22:00

i don't know the ins and outs of each of

play22:02

those maybe you do i don't think i'm

play22:05

going to spend a great deal of time

play22:07

studying the ins and outs of each of

play22:08

those but i do think it's important to

play22:10

understand that from an authentication

play22:12

perspective there are various options

play22:14

and these are the primary options that

play22:16

are offered by servicenow

play22:20

that's it for what was important from

play22:22

lesson two the servicenow fundamentals

play22:25

learning path i apologize for the slide

play22:28

heavy presentation style i don't

play22:29

normally like to use slides

play22:31

but this content for this first couple

play22:33

of lessons was high level enough that

play22:35

doing a hands-on demonstration

play22:37

was nearly impossible that is about to

play22:39

change however

play22:41

in our next video we're going to take a

play22:43

brief break from the fundamentals

play22:44

learning path and we're going to provide

play22:46

you step-by-step instructions of how you

play22:49

can get and set up your very own

play22:51

instance of service now the videos going

play22:53

forward will will be very hands-on

play22:55

working within the application and

play22:57

you'll be able to use that instance to

play22:59

follow along and test out everything

play23:02

that we're learning you don't want to

play23:04

miss any of these videos so if you

play23:05

haven't already hit the subscribe button

play23:07

and you will then get notifications as

play23:09

videos are added to the channel as

play23:12

always we'd love your feedback put them

play23:14

in the comments

play23:16

and you can look in the description box

play23:18

for links to any of the resources we

play23:19

used in this video we'll see in the next

play23:22

video

play23:26

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الوسوم ذات الصلة
ServiceNowSystem AdminCertificationPlatform OverviewIT WorkflowsEmployee WorkflowsCustomer WorkflowsRole-Based AccessAuthenticationCloud-Based SolutionsMulti-Instance Architecture
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