FLOWCHART WHAT IT IS AND HOW TO MAKE ONE (in 06 Very Practical Steps)

Summary

This video explains the importance of flowcharts in improving business processes and decision-making. It introduces flowcharts as a visual tool that simplifies complex processes by using symbols, arrows, and colors. The video outlines the main types of flowcharts, including block diagrams and functional flowcharts, and presents six practical steps to create an effective flowchart. Additionally, viewers are given a special tip on using Canva, a tool that makes creating professional flowcharts easy. By following these tips, businesses can enhance process efficiency, identify errors, and improve overall quality management.

Takeaways

• 😀 Flowcharts are graphical representations of processes, showing the steps and decisions involved in an easy-to-understand way.
• 😀 Flowcharts help businesses improve efficiency by identifying bottlenecks, errors, and areas for process improvement.
• 😀 There are four main types of flowcharts: Block Diagram, Simple Process Flowchart, Functional Flowchart, and Vertical Flowchart.
• 😀 A Block Diagram shows the sequence of processes without decision points, while a Simple Process Flowchart includes decision points.
• 😀 Functional Flowcharts go beyond one area or theme, showing tasks across departments or areas.
• 😀 Vertical Flowcharts are organized in columns with descriptions that connect tasks step by step.
• 😀 To create a successful flowchart, follow six key steps: Define the process, scope, list activities, choose the flowchart type, select elements and symbols, and review/monitor.
• 😀 It’s important to clearly define the process and understand its role before creating a flowchart.
• 😀 Selecting the right flowchart type is crucial to effectively represent the process and its goals.
• 😀 Tools like Canva offer ready-made templates for professional and easy flowchart creation, with both free and paid versions available.
• 😀 Reviewing the flowchart with others ensures clarity, making it easier for everyone involved to understand the process.

Q & A

What is a flowchart?

A flowchart is a graphical representation of the steps in a process, making it easy to visualize the flow of tasks or decisions that need to be made.

How does a flowchart improve business processes?

A flowchart organizes tasks visually, helping to identify potential issues, bottlenecks, and inefficiencies in a process. This leads to better decision-making and improved business efficiency.

What are some practical uses of a flowchart in a business setting?

Flowcharts can be used to map out the steps of a process, identify errors, standardize procedures, and improve communication among team members by making processes clear and understandable.

What are the main types of flowcharts?

The main types of flowcharts are: Block Diagram (shows sequence of processes), Simple Process Flowchart (includes decision points), Functional Flowchart (shows processes across departments), and Vertical Flowchart (organized in vertical columns for clarity).

How does a Block Diagram differ from a Simple Process Flowchart?

A Block Diagram is simpler, showing only the sequence of processes without any decision points. A Simple Process Flowchart, on the other hand, includes decision points where the path may change based on choices made.

What makes the Vertical Flowchart more complex than other types?

The Vertical Flowchart uses vertical columns and a description column to represent processes, making it more detailed and comprehensive. While it may seem more complex, it provides a clearer, more organized structure.

What are the six steps to create an effective flowchart?

The six steps are: 1) Define the process to be represented, 2) Establish the project scope, 3) List the activities in the process, 4) Choose the appropriate type of flowchart, 5) Select the elements and symbols to represent the process, and 6) Review and monitor the flowchart for clarity and effectiveness.

Why is it important to define the process before creating a flowchart?

Defining the process ensures that the flowchart accurately represents the steps needed to achieve a goal. It helps prioritize the process’s importance and clarifies the scope, avoiding confusion and errors during the process.

What role do symbols play in a flowchart?

Symbols are used in a flowchart to represent different steps or decisions within a process. They help simplify complex information, making the process easier to understand at a glance.

What is the special tip provided for creating professional flowcharts?

The special tip is to use Canva, an online tool that offers templates and customization options for creating professional, clear, and visually appealing flowcharts easily.