3 DAILY HABITS (*Get more done in 1 DAY than others do in 5).
Summary
TLDRThis video emphasizes the importance of prioritizing high-value tasks, learning to say 'no' to urgent but unimportant distractions, and focusing on one task at a time for productivity. It also discusses strategies for habit formation, including overcoming the struggle phase and maintaining new habits.
Takeaways
- 😀 Prioritize high-value tasks by identifying and focusing on the most important tasks first, just like focusing on high-value questions in a game.
- 🕒 Develop the habit of 'organizing tomorrow today' by planning the next day's tasks before lunch, focusing on the top three important tasks and one must-complete task.
- 💡 The subconscious mind can help prepare for tasks during sleep, known as the Zeigarnik effect, which keeps uncompleted tasks in both conscious and subconscious mind until completed.
- 🚀 Start your day with momentum by completing the most important task first, which can lead to increased productivity and reduced anxiety.
- ❌ Learn to say 'no' to urgent but not important tasks to avoid sacrificing important tasks for urgent ones, and to maintain a healthy work-life balance.
- 🏠 Balance personal and professional life by setting boundaries and not letting work intrude on personal time, as demonstrated by the example of a co-worker interrupting family dinner.
- 🎯 Focus on one thing at a time to avoid being overwhelmed and to maintain productivity, as shown by the Navy SEALs training example.
- 🌐 Recognize the importance of managing information overload by prioritizing and focusing on the most important tasks, rather than trying to do everything at once.
- 🔄 Understand the three phases of habit formation: the honeymoon phase, the struggle phase, and the second nature phase, to better establish and maintain new habits.
- 🏋️♂️ Ritualize new habits for the entire week to ensure consistency and avoid falling back into old habits during weekends or breaks.
- 🤔 Ask yourself how you will feel if you win or lose a struggle to motivate yourself to overcome challenges in habit formation.
Q & A
What is the main concept of the hypothetical game described in the script?
-The main concept of the hypothetical game is to prioritize high-value tasks. Participants have 24 minutes to answer 10 questions, with three questions worth ten thousand dollars each. The trick is to identify and focus on these high-value questions first to maximize winnings.
How does the script relate the hypothetical game to real-life tasks management?
-The script compares the game to daily life, where each day has 24 hours and a list of tasks. It emphasizes the importance of identifying and prioritizing the most important tasks (akin to the high-value questions in the game) to gain an unfair advantage in productivity.
What is the 'Organize Tomorrow Today' habit and how does it work?
-The 'Organize Tomorrow Today' habit involves spending five minutes before lunch each day to plan for the next day. It includes identifying the three most important tasks and one must-complete task, helping to prioritize and plan the day more effectively.
Why is it important to identify and prioritize high-value tasks each day?
-Prioritizing high-value tasks is crucial because it helps individuals focus on what truly matters, leading to greater productivity and success. It also leverages the subconscious mind to prepare for task completion, as explained by the Zygarnik effect.
What is the Zygarnik effect and how does it relate to task management?
-The Zygarnik effect refers to the phenomenon where uncompleted tasks remain in both the conscious and subconscious mind until they are completed. This effect suggests that identifying and prioritizing tasks can help the mind prepare for their successful completion.
What is the second habit discussed in the script and why is it important?
-The second habit is 'Say No'. It is important because it helps individuals avoid trading important tasks for urgent ones, which can lead to burnout and reduced productivity. Learning to say no is crucial for maintaining focus on personal priorities.
How can saying no to urgent tasks help in maintaining a work-life balance?
-Saying no to urgent tasks helps maintain a work-life balance by allowing individuals to prioritize personal and family time. It prevents the intrusion of work-related urgencies into personal life, thus fostering a healthier balance.
What is the third habit discussed in the script and what is its significance?
-The third habit is 'Focus on One Thing at a Time'. Its significance lies in the power of focus to enhance productivity and success. By concentrating on one task or goal at a time, individuals can achieve better results and avoid the overwhelm caused by multitasking.
How does the story of Bobby Gasoff illustrate the power of focus?
-Bobby Gasoff's story illustrates the power of focus through his strategy of narrowing his mind to a single focus point during the brutal 'Hell Week' in Navy SEALs training. By focusing only on the very next step, he was able to endure and succeed, demonstrating the effectiveness of focused effort.
What are the three phases of habit formation discussed in the script?
-The three phases of habit formation discussed are the Honeymoon phase, the Struggle phase, and the Second Nature phase. Each phase represents different stages in the process of establishing a new habit, with the Struggle phase being the most critical where most people give up.
What are some practical tips for overcoming the Struggle phase in habit formation?
-Practical tips for overcoming the Struggle phase include ritualizing the new habit for the entire week, recognizing when you are in the Struggle phase, asking yourself how you will feel if you win or lose the struggle, and life projection to visualize the outcomes of success or failure.
What are the three monsters that can disrupt a habit once it has reached the Second Nature phase?
-The three monsters that can disrupt a habit in the Second Nature phase are the Discouragement monster, the Seduction of Success, and Disruption due to events like illness or vacations. These can lead to setbacks if not managed carefully.
Outlines
😀 Prioritize High Value Tasks
The first paragraph introduces the concept of prioritizing high-value tasks in daily life, akin to a hypothetical game where certain questions are worth more. It emphasizes the importance of identifying and focusing on the most critical tasks first to gain an unfair advantage in productivity. The speaker suggests a habit called 'organizing tomorrow today,' which involves planning the next day's tasks before lunch, focusing on the top three important tasks, and prioritizing one of them as a must-complete task. This approach is likened to the Zygarnik effect, where the mind continues to work on uncompleted tasks even during sleep, leading to better preparation and reduced anxiety for the next day.
🙅♂️ Saying No to Urgent Tasks
The second paragraph discusses the habit of saying no, particularly to urgent tasks that may not be important. It illustrates the point with a scenario where a person interrupts family time to help a co-worker, thereby prioritizing urgency over importance. The speaker warns against confusing urgent and important tasks and suggests that saying no is crucial for maintaining balance in life. The narrative includes a story about a retired athlete who learned to be more selective in his actions by placing a picture of his family on his desk, prompting him to consider his priorities more carefully. The paragraph concludes with the advice to make saying no a daily habit and to be mindful of the choices we make in our daily lives.
🎯 Focus on One Thing at a Time
The third paragraph highlights the power of focusing on one thing at a time, using the story of Bobby Gasoff, who successfully endured Navy Seal training by focusing on one step at a time. The speaker contrasts this approach with the common trap of multitasking, which leads to being busy but not productive. The paragraph emphasizes the importance of being productive rather than merely busy, suggesting that focusing on a single task can lead to better outcomes and increased fulfillment. The speaker also provides practical tips for overcoming the struggle phase in habit formation, such as ritualizing the habit, recognizing the struggle phase, asking oneself how winning or losing will feel, and visualizing the future impact of the habit.
🏆 Building and Maintaining Habits
The fourth paragraph summarizes the key habits discussed in the video: organizing tomorrow today, saying no to urgent tasks, and focusing on one task at a time. It also delves into the three phases of habit formation: the honeymoon phase, the struggle phase, and second nature. The speaker provides strategies for overcoming the struggle phase, such as ritualizing the habit, recognizing the struggle, focusing on emotions, and visualizing the future. Additionally, the paragraph warns about the potential pitfalls in the second nature phase, including discouragement, the seduction of success, and disruption. The speaker concludes by encouraging viewers to learn more about habits from the books 'Organize Tomorrow Today' and 'Atomic Habits'.
Mindmap
Keywords
💡Prioritize
💡Habit
💡Zygarnik Effect
💡Urgent vs. Important
💡Momentum
💡Productivity
💡Honeymoon Phase
💡Struggle Phase
💡Second Nature
💡Ritualize
💡Multitasking
Highlights
The importance of prioritizing high-value tasks in daily life, similar to a game where some questions are worth more points.
The concept of 'Organize Tomorrow Today' as a habit to plan and prioritize tasks effectively.
Spending five minutes before lunch each day to plan for the next day, focusing on the three most important tasks.
Identifying one task among the three as a 'must-complete' to ensure critical priorities are met.
The subconscious mind's role in preparing for tasks during sleep, influenced by the 'Zygarnik effect'.
The benefit of starting the day with preparedness and momentum, leading to increased productivity.
The necessity of saying 'no' to urgent but non-important tasks to maintain focus on what truly matters.
The distinction between urgent and important tasks, and the common mistake of prioritizing the former over the latter.
The story of a retired athlete who learned to be selective in helping others by considering his family's importance.
The idea that saying 'yes' to one thing often means saying 'no' to something else, emphasizing the need for careful choices.
The power of focusing on one thing at a time, illustrated by the story of Bobby Gasoff and his Navy SEAL training.
The common trap of multitasking and its negative impact on productivity and confidence.
The difference between being busy and being productive, with a focus on creating 'fire with no smoke'.
Understanding the three phases of habit formation: honeymoon, struggle, and second nature.
Strategies to overcome the struggle phase in habit formation, such as ritualizing habits and recognizing the phase.
The importance of visualizing future outcomes to motivate oneself through the struggle phase of habit formation.
The potential pitfalls in the second nature phase of habit formation, including discouragement, seduction of success, and disruption.
The overall summary of the three habits discussed: organizing tomorrow today, saying no, and focusing on one task at a time.
Transcripts
habit number one organize tomorrow today
imagine I come to you and ask you to
play a game with me you will get 10
questions if you answer them correctly
you will win money each question is
worth a thousand dollars however there
are three questions that are worth ten
thousand dollars you have 24 minutes to
answer all 10 questions but here's the
thing
I will not tell you which of those
questions is worth ten thousand dollars
you will only know how much you have won
at the end of the game so the game
starts now I've made it hard for you by
not telling you which of those three
questions are worth ten thousand dollars
but what I don't know about you is that
you are a pretty smart person and you
have already figured out the trick and
know that question number two number
four and number six are the high value
questions
I don't know how you did it but you
somehow figured out the trick before the
game begins now as soon as the game
starts which questions are you going to
focus on first the answer is obvious
right you wouldn't move on to another
question before you made sure that you
answered those three questions first the
remaining seven questions are just
bonuses if you get them right
there's a very high chance that you will
win quite some money in this game
because you knew the trick
this was a hypothetical game but what
you don't realize is that you are
actually playing this game every single
day in real life when your day starts
you get 24 hours and you get a list of
tasks you need to work on just like in
our game most of those tasks are worth
one thousand dollars and only two or
three are worth ten thousand dollars if
you can identify and prioritize those
three high value tasks and get them done
first you will gain an unfair Advantage
just like you did in that game by
prioritizing those high value questions
in life
the biggest underrated skill is probably
the ability to prioritize
successful people don't get everything
done they don't even get most of their
to-do lists done their secret is that
they have the habit of getting the most
important things done organizing
tomorrow today is a simple habit that
can help you prioritize and plan your
day more effectively here's how it works
every day before you eat your lunch you
spend five minutes planning for tomorrow
by asking two simple questions number
one what are the three most important
things I need to get done tomorrow
number two among these three important
tasks which one of them must I complete
no matter what
so when you look at your list it should
have three tasks on top and one
highlighted as a must
and finally several smaller tasks that
you also need to complete but are not
your priority
identifying daily priorities might seem
like an insignificant step to take but
doing it the previous night turns your
subconscious mind loose while you sleep
and freeze you from worrying about being
unprepared you wake up with great ideas
related to the tasks you hadn't even
considered as you sleep your brain will
automatically start preparing for the
successful closing of those loops
this is known as the zygarnik effect
which basically means that uncompleted
tasks stay both in the conscious and
subconscious mind until the task is
completed in other words the mind
doesn't like unfinished business
high-level mathematicians and writers
use this method a lot before going to
bed they take a few minutes to analyze
the problem they are working on or they
are stuck on and then the mind works all
night to close the loop and they wake up
in the morning with great ideas
another benefit of organizing tomorrow
today is that you can go into your next
day feeling more prepared and less
anxious in the morning instead of trying
to generate momentum you will come in
with momentum already in place and when
you knock off that first most important
task from the list you will be
generating even more momentum
if you are going to apply this Habit to
your own life and start organizing
tomorrow today then keep these three
things in mind number one don't wait
until it is the very last thing in your
day to organize for tomorrow do it a bit
earlier in your day before lunch is a
great time make a rule for yourself to
organize tomorrow before you take the
first bite number two for some reason if
you can't work on your important tasks
then at least spend one minute on them
this will help you to develop the Habit
number three remember if you don't
prioritize other people will do it for
you you are always working on priorities
the question is whose priorities are you
working on yours or somebody else's
second habit say no
you've just got home from work your wife
and your son are waiting for you so you
can have dinner together you sit down to
eat and your son starts telling you
about his day and that's when your phone
shows you a notification A co-worker
needs your help to find a document
do you remember where we left the sales
report he asks you interrupt your son
and start texting your friend what can
you do you think you have to help your
co-worker or he'll be in trouble while
you do that your family has dinner and
now your wife is the only one who knows
what happened during your son's school
day
I'm sure that if I ask you who's more
important to you your son or your
co-worker your answer would be my son of
course but what you just did was trade
something important for something urgent
urgent and important are two different
things but very easy to be confused for
example let's say you're at work trying
to finish a report by the end of the day
it's a report you have to submit every
day by 6 PM while you are busy with the
report suddenly your boss messages you
and asks you some urgent questions if
you are like most people you're going to
stop working and answer all the
questions your boss is asking until he
is satisfied and goes away then you will
start working on that report but here's
the thing you already lost momentum in
quite some time as well which means you
will probably miss the 6 PM deadline and
work overtime not just that you are also
going to miss the dinner with your
family and then when your partner asks
you why you are late you will start
complaining about your job and blame
your boss
I know you won't like this but you are
the one to blame not your boss you were
the one who didn't have the courage to
say no to your boss you were the one who
traded something
urgent for something important the right
thing to do in this scenario was to
explain to your boss that you were
working against an important deadline
and you would get back to him once you
were done
urgent things come up all the time when
you say yes to one urgent thing you're
saying no to another important thing
just like when you said yes to your boss
you said no to your own work into your
family
I know saying no is hard it is
uncomfortable and we've not been used to
doing it especially when the person is
someone above us but without it life
becomes impossible to handle
I once heard a story about a retired
athlete who is always eager to help
people for years he would help anyone in
any way he could to the point he was
more burned out than he had ever been
before retirement and he was spending
less and less time at home with his
family
so we made a very simple change he
placed a picture of his wife and kids on
his desk next to his phone every time A
call came in he would stop for a moment
and think about what he was really
saying yes and no to he didn't stop
helping others but he became more
selective about his actions so remember
when you say yes to something you're
saying no to many other things you're
always choosing Choose Wisely put a
sticky note on your computer if you have
to do whatever you need to do but make
saying no a daily habit I don't want to
sound like I've mastered these habits
and I'm here to teach you no I am still
struggling I am still catching myself
reading an email on my phone while my
daughter is trying to talk to me I am
still missing dinners because I forgot
to say no the important thing is that
compared to yesterday I am a little bit
better today at saying no and that is
what matters we should always compare
where we are today compared to where we
were yesterday instead of comparing
ourselves to others okay I went off
topic here a bit so to summarize make it
a habit to say no especially to the
things that are urgent but not important
third habit focus on one thing at a time
Bobby gasoff had just finished college
with the ambitious goal to join the Navy
Seals these guys are the best of the
best in the US military when it comes to
combat he prepared himself and when he
got there he was in Peak physical and
mental condition but there was something
called hell week that he wasn't prepared
for it was designed to separate the
toughest from the rest and it was brutal
they had less than 30 minutes of sleep
each night and they were always cold and
wet by the third day Bobby was
completely exhausted he still had four
nights to go and the best runner and
swimmer in the group had just quit when
the trainees finally got a few minutes
to eat in between activities the
instructors would walk among the
exhausted men and call out the long list
of brutal activities that were scheduled
for the rest of the time left this was a
tactic designed to overwhelm the weak
candidates and eliminate them Bobby
thought about quitting too but instead
he came up with a strategy he would
narrow his mind to a single Focus Point
thinking about the four long days of
torture that were coming was driving him
crazy so he decided to focus only on the
very next step Bobby acted as if that
was the only hard thing he'd ever have
to do in his life Bobby kept his one
step Focus the entire time among the 240
men Bobby was one of the 24 left and one
of the only two who graduated as an
officer Bobby is an example of the power
of focus when you focus on too much not
only do you get overwhelmed but you lose
focus on the really important things
one of the most common traps to fall
into in business and life is to try to
focus on too much and lose focus on the
really important things doing so not
only causes underperformance but also
has a tremendous negative impact on your
confidence simply look at your own life
how much information do you have access
to on an average day technology is
amazing but humankind is still learning
how to deal with it technology gives us
the ability to receive more information
but it doesn't teach us how to
prioritize that information and deal
with it so you have a full email inbox
several texts to reply to courses you
need to take to improve at work and
networking events to attend and you
still need to find time for your loved
ones which one of these are you going to
focus on
here is what is certainly going to
happen if you focus on too many things
you will not feel fulfilled you will
always be busy but not productive
there's a big difference between busy
and productive busy people are like a
fire that produces so much smoke but
very little heat on the other hand
productive people are like intense fire
with no smoke busy people are very good
at producing a huge cloud of smoke they
are always talking on the phone they are
always running from one meeting to
another one and they are always working
overtime there is so much smoke that
when you are looking from the side you
assume that there is a huge fire going
on there
but in reality there is no fire there is
no heat
it's just smoke the person is just busy
and not productive at all so to
summarize habit number three if you want
to feel fulfilled and productive don't
focus on too many things focus on the
single most important thing try to apply
it to all aspects of your life for
example apply the same principle to this
video and pick only one habit and work
on that instead of focusing on all three
now either when you are establishing one
of these habits or any other habit there
will come a day when you will hit a wall
maybe on day three or on day 13. there
will come a day you will not feel like
exercising you will feel stressed and
you will be tempted to ruin your
progress building new habit is never
easy but luckily I have quite practical
tips for you that you can use for any
kind of habit so here it is a lot of
books say that it takes us 21 days to
build a new habit but that's not correct
the reason is simple your habits are in
a constant state of formation you are
constantly making them stronger or
weaker based on how much attention
you're giving them each day if you're
trying to add a new habit to your daily
routine or replace a bad one with
something else you must understand the
three phases of habit formation the
first phase is called the honeymoon
this usually starts when you're inspired
by something cool like a book conference
podcast or an idea of having six-pack
abs the first few days I'll feel easy
and you'll say to yourself oh yeah I can
do this I am ready for the challenge
unfortunately the honeymoon phase
doesn't last forever on day three or on
day eight you start facing the obstacles
this is where the second phase the
struggle phase starts this is the point
where I can do this turns into
this is harder than I thought or is it
really going to matter if I miss a day
you start battling between your new
habits and old habits this is a normal
stage and the most important one because
this is where most people give up this
is the graveyard for many habits to pass
this stage you only need to win two or
three of your struggles here are four
techniques to help you pass this stage
successfully number one ritualize
for many people the weekend is the best
part of the week but for me it was the
worst part why because I had all my
habits ritualized during the week
especially my diet however the weekend
was the only time I didn't have rituals
very often I would eat healthily and
exercise the whole week but end up
ruining all of my progress during the
weekend for a while I couldn't figure
out why this was happening but then
realized it was all because I had very
few rituals for the weekend so if you
want to make it easy to win your
struggles ritualize your new habit for
the entire week
number two recognition
when you get to day three of the
exercise plan and you are lying in bed
debating with yourself about whether or
not you want to go out in the rain and
get it done recognize where you are
learn to Simply say to yourself I have
entered the struggle phase recognizing
that you are in a struggle phase is like
taking the blindfold off before the
fight begins now you know what you are
fighting remind yourself that it is
important to win this one today why
because each time you win a struggle the
next one becomes easier to beat thanks
to the momentum you are creating
momentum works the other way too each
bite you lose makes it easier to quit
the next time number three ask two
questions to yourself when you're in the
struggle ask yourself how will I feel if
I win this struggle and how will I feel
if I lose it this changes your focus
from your struggles to your emotions as
you do that focus on the good feelings
like hope optimism and pride instead of
the negative ones associated with losing
number four life projection visualize
how your life will be in five years if
you do not make the desired change and
consistently win your struggles what
will your life be like five years from
now if you keep on following the same
diet if you don't exercise if you don't
quit smoking be honest with yourself
create a detailed projection and imagine
how you would be feeling then now do the
same thing but if you succeed what will
your life be like if everything goes
well
this is a powerful exercise that will
help you win your struggles
finally the last phase is called second
nature at this stage your desired habit
requires very little effort to happen
you feel like you already have won the
battle but don't let your guard down so
fast because there are three big
monsters hiding behind the bushes ready
to attack
number one
discouragement monster
one of the unfortunate realities of the
world is that just because you work hard
and do the right things good things
don't automatically Flow To You For
example you changed your diet and did
all the right things but it didn't
produce the weight loss results you
hoped
it is very easy to slip into the mindset
of why do I bother it doesn't matter
what I do anyway the discouragement
monster is very dangerous because it
will make you stop trying however before
you stop remind yourself that the
progress comes in spurts not in regular
intervals you don't lose half a kilogram
every week you lose nothing for two to
three weeks and then suddenly you lose a
kilogram this is just the nature of
progress in anything
number two seduction of success after
you've been successful with the new
habit it's easy to let your guard down
and slip back into old ways let's
suppose you're trying to lose weight and
manage to get your new eating habits to
the second nature stage you look at
yourself and think oh I've managed to
eat healthy for the last three months I
am rocking it it won't be a problem if I
eat a piece of cake today and you're
right it won't be a problem to make an
exception now and then but if you make
too many exceptions you'll end up back
where you started before you know it one
success should Prime you for the next
success not become a point where you can
bail out
number three disruption
this can come in many forms you might
get sick or go on a long vacation
whether it is vacation or illness any
break in the routine is a potential
danger and it can take you back to the
struggle phase
I have personally found out that it is
very important to take it very easy
after A disruption for example if you
were exercising for one hour before you
got sick don't push yourself to exercise
the same amount after you recover take
it very easy for a few exercises until
you re-establish The Habit otherwise you
will feel discouraged for not being able
to perform at the same level and lose
your habit I will quickly sum up
everything we covered in this video
habit number one organize tomorrow today
and make sure you always complete your
three high value tasks first before you
move on to the other tasks habit number
two say no as often as you can during
the day especially to the things that
are urgent but not important habit
number three don't multitask learn to
laser focus on a single task at a time
and on a single goal at a time if you
focus on too many things you will be
busy but not productive don't be the guy
who produces tons of smoke and very
little fire
finally we talked about the three phases
of habit formation and how understanding
each phase can help you to win through
your struggles when establishing a new
habit if you would like to learn more
check out the book called organize
tomorrow today this video was created
based on that book and if you would like
to learn more about habits then check
out the summary of the book called
Atomic habits you probably see it on
your screen right now thanks for
watching
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