Aula 3 2e Comissões

Summary

The transcript discusses the role and structure of committees within organizations, emphasizing their function as advisory bodies that integrate diverse perspectives for effective decision-making. It highlights their temporary or permanent nature, their composition of individuals from various hierarchical levels, and their aim to address issues beyond the capabilities of individual departments. Committees offer benefits such as improved coordination, exchange of ideas, and decision-making efficiency. However, they can also face challenges like inefficiency in discussions and possible delays in decision-making. The script touches on the importance of committees in large public organizations and companies for problem-solving and organizational integration.

Takeaways

• 😀 Committees are organizational structures composed of people tasked with specific objectives, often used for decision-making and advisory purposes.
• 😀 Committees can be either temporary or permanent, formed to address specific issues or ongoing concerns within an organization.
• 😀 In the second half of the 20th century, committees became widely used in large organizations to advise top management, including presidencies.
• 😀 Committees are made up of members from different hierarchical levels and departments, which allows for a diverse range of perspectives and expertise.
• 😀 A committee's main objective should be clearly defined, and it must balance authority and responsibility among its members.
• 😀 Committees should be sized appropriately for the task at hand, typically ranging from 5 to 15 members, depending on the complexity and scope of the issue being addressed.
• 😀 Effective committees benefit from proper preparation, such as a well-defined agenda, which helps manage time and productivity during meetings.
• 😀 One of the main advantages of committees is their ability to foster creative solutions by integrating diverse opinions and expertise from various areas.
• 😀 Committees promote coordination and communication across departments, helping integrate different parts of the organization and facilitating the transmission of information.
• 😀 Despite their advantages, committees can be time-consuming, with lengthy discussions sometimes leading to inefficiencies or decision delays.
• 😀 Committees are most useful when a decision requires input from multiple perspectives or departments, ensuring that all aspects of an issue are thoroughly understood and addressed.

Q & A

What is the role of committees in organizational structures?

Committees are groups of people within an organization that are formed to handle specific tasks, solve problems, or advise higher management. They are often created to address complex issues that cannot be handled by individual departments alone.

What is the historical context of committees in organizations?

In the second half of the 20th century, committees were increasingly used in large organizations to advise top management and help with decision-making. They became common in both public and private sectors during this period.

Are committees permanent or temporary in nature?

Committees can be both temporary or permanent. Some are created to address a specific problem and disband once the issue is resolved, while others are designed to remain active for an extended period, depending on the needs of the organization.

What principles govern the creation of committees?

Committees are established based on a clear need within the organization. They should involve members from various departments, have well-defined goals and responsibilities, and ensure a balance between authority and responsibility.

How does the size of a committee affect its operations?

The size of a committee impacts its effectiveness. A smaller committee allows for quicker decision-making, while a larger committee may offer more diverse perspectives but may result in higher costs and slower processes due to the complexity of coordination.

What are the advantages of having a diverse group of people in a committee?

Diversity in a committee brings a variety of perspectives, which enhances creativity and problem-solving. It ensures that different viewpoints are considered, leading to more well-rounded and informed decisions.

What are some of the challenges associated with committees?

Committees can lead to slower decision-making due to prolonged discussions, and their effectiveness may be reduced if members do not participate actively. Moreover, the process can sometimes be less efficient if not properly managed.

How can committees improve coordination within an organization?

Committees can enhance coordination by involving members from different departments. This promotes cross-departmental communication, ensures better alignment on organizational goals, and helps in the efficient flow of information across the organization.

What is the role of a committee coordinator?

The committee coordinator acts as the leader of the group, but their authority is typically limited. They ensure that the committee stays on track, facilitates discussions, and helps in making decisions, although they may not have full control over the outcomes.

When is it most appropriate to use a committee in decision-making?

Committees are most useful when decisions require input from multiple departments or when the problem at hand is too complex for any single person or department to solve alone. They are also effective when thorough coordination is required.