soal pppk pengadministrasi perkantoran 2024 | soal pppk administrasi perkantoran | soal pppk teknis

Summary

This transcript provides a detailed explanation of various technical competency test questions for administrative office personnel, covering topics like filing systems, document preservation, and administrative values. It includes questions on archival systems, such as chronological and subject-based filing, and maintenance of audiovisual records. The transcript also touches on the proper handling of outgoing mail, system recovery after failures, and the significance of administrative values in daily tasks. The content aims to enhance understanding of the key concepts in office administration and improve the organization and efficiency of administrative tasks.

Takeaways

• 😀 The filing and retrieval system based on dates (day, month, year) is referred to as the chronological system.
• 😀 The correct answer for a filing system based on the order of numbers in the terminal digit is 'E' - number order.
• 😀 In the subject filing system, the second position guide helps to separate different issues or topics within a drawer.
• 😀 Regular playback of films and videos every six months is important for maintaining audiovisual archive integrity.
• 😀 The correct filing system for documents organized based on dates is called 'chronological'.
• 😀 Proper steps for handling outgoing mail include creating a concept, getting approval, typing, signing, folding, and sending the letter.
• 😀 If an operating system is damaged after a failed update, the proper step is to perform a system restore to return to the previous state.
• 😀 The process of arranging codes alphabetically from indexed names or titles is called 'alphabetizing'.
• 😀 A file list typically contains information such as file number, classification code, and file description, but not the purpose of the file.
• 😀 To address billing complaints, the correct approach is to review and verify the billing system to identify any errors.

Q & A

What is the correct system for organizing archival documents based on the last digit of their number?

The correct system is 'Nomor Urut Penyimpanan Arsif', where documents are organized by the sequential number of their storage, focusing on the last digit of the file number.

In the subject-based archiving system, what position is typically used to separate different topics in a drawer?

The second position in the drawer guide is used to separate different subjects in a subject-based archiving system.

Why is it important to play films and videos periodically in an archival system?

It is important to play films and videos every six months at least to ensure their condition remains intact, preventing degradation and preserving the quality of the recordings.

What does a chronological archiving system involve?

A chronological archiving system organizes files based on the date they were created or received, making it easier to locate documents by their time of origin.

What is the correct procedure for handling outgoing letters in an office?

The correct procedure involves creating a draft, obtaining approval, preparing an agenda, typing the letter, signing it, folding it, and finally sending it out.

What action should be taken if a system update causes operating system failure?

If an operating system failure occurs due to a failed update, the recommended action is to perform a system restore to revert the system to its previous stable state.

What does the term 'mengabjat' refer to in office administration?

'Mengabjat' refers to the process of organizing files alphabetically based on indexed names or titles, which helps in easy identification and retrieval of documents.

What key information is typically included in a file list, and which is not?

A file list usually includes details like the processing unit, file number, classification code, and a brief description of the file. However, the 'purpose' of the file is not typically included in the list.

How should an office administrator handle complaints about billing errors?

The office administrator should review and verify the billing system to identify and correct any errors, ensuring the complaints are addressed properly.

What is meant by 'administrative value' in the context of document management?

Administrative value refers to the importance a file holds from the perspective of the creator, supporting organizational and operational activities. It is essential for maintaining an organized, productive, and trustworthy work environment.