7 Free AI Productivity Tools I Use Every Day
Summary
TLDRThe video script discusses the integration of AI tools into daily life to enhance productivity and efficiency. The speaker shares their personal experience with seven AI tools that they use regularly, including Arc browser for efficient tab management and split view windows, Perplexity as a search engine for quick answers, and Notion for organizing information. The script also highlights five bonus tools such as Text.com for unified message management, Missive for AI email assistance, Canva for graphic design, and Chat GPT for brainstorming. Additionally, the speaker briefly introduces other AI tools like Forms.app, Otter for meeting transcriptions, Humata for document summarization, Recast for audio summaries of articles, Gamma for AI-generated presentations and websites, and Futupedia.com for AI tool updates. The summary emphasizes the transformative impact of AI on simplifying tasks and improving overall workflow.
Takeaways
- 🚀 **Arc Browser & Perplexity**: The combination of Arc browser and Perplexity as a search engine provides a more organized and efficient way to manage tabs and bookmarks, with AI-powered categorization and a clean interface.
- 📚 **Notion as a Second Brain**: Notion serves as a central hub for information storage and organization, acting as a 'second brain' where all tools for capturing and processing information come together.
- 📧 **Text Management with Text.com**: Text.com consolidates messages from various social media and messaging platforms into a unified inbox, enhancing privacy and efficiency with AI-assisted drafting and summarization.
- 💌 **Email Management with Missive**: Missive, integrated with OpenAI, streamlines email management with features like quick creation, reply, grammar fix, and team collaboration tools.
- 🎨 **Graphic Design with Canva**: Canva simplifies graphic design for social media, presentations, and infographics, offering AI features for template creation and resizing, saving significant time over traditional design software.
- 💡 **Chat GPT for Brainstorming**: Chat GPT is frequently used for brainstorming, providing an outlet to bounce ideas off of and think creatively, even if the suggestions aren't always perfect.
- 📝 **Forms and Surveys with Forms.app**: Forms.app allows easy creation of attractive forms, surveys, and quizzes with AI assistance in generating and customizing the content.
- 📋 **Meeting Assistance with Otter**: Otter is an AI meeting assistant that records, transcribes, and summarizes meetings, allowing for searchable text and focused participation without the need for personal note-taking.
- 📖 **Document Analysis with Humata**: Humata simplifies reading and extracting information from complex documents, offering summarization, comparison, and citation linking for improved productivity and comprehension.
- 📰 **Article Summaries with Recast**: Recast converts articles into audio summaries in a conversational format, making it an innovative way to consume written content on the go.
- 🌐 **Website and Document Creation with Gamma**: Gamma uses AI to design presentations, documents, and web pages with all text and images generated quickly, offering a fast and easy solution for those without design or coding skills.
- 📰 **Staying Updated with Futurpedia**: Futurpedia.com provides weekly recommendations and a newsletter for the latest AI tools news and tutorials, helping users stay informed and leverage AI effectively.
Q & A
What is the primary goal of using AI tools in daily life according to the speaker?
-The primary goal is to increase productivity, simplify and automate tedious tasks, and incorporate tools that save time and can be effectively used in the real world.
What are the key features of the Arc browser that the speaker finds beneficial?
-Key features include a vertical sidebar for bookmarks and tabs, AI-powered tab sorting, customizable workspaces, split view windows, picture-in-picture for YouTube, and renaming downloaded files based on content.
How does Perplexity as a search engine differ from traditional search engines like Google?
-Perplexity searches the internet for the user, condenses the findings into a short page, provides answers with source links, related media, and suggested questions, offering a more personalized and accurate research experience.
What role does Notion play in the speaker's productivity system?
-Notion serves as the central hub, or 'second brain', where all information is stored, organized, and processed. It's used extensively for content creation, note-taking, and managing various workflows.
How does Text.com help in managing messages across different platforms?
-Text.com consolidates messages from various social media and messaging platforms into a unified inbox, allowing users to manage all their messages in one place, with AI-assisted drafting, summaries, and translations.
What is the main advantage of using Missive as an AI email assistant?
-Missive helps users achieve inbox zero by quickly creating and replying to emails, fixing grammar and spelling errors, translating messages, and offering team collaboration features.
How does Canva with its AI features assist in graphic design tasks?
-Canva simplifies the creation of social media graphics, presentations, and infographics. Its AI features allow for custom template creation from text prompts, automatic resizing and optimization of designs, and assistance with editing and enhancing visuals.
What is the primary use of Chat GPT for the speaker?
-The speaker primarily uses Chat GPT for brainstorming, as it provides a platform to bounce ideas off of and think out of the box, even if the ideas generated aren't perfect.
How does Forms.app assist in creating forms, surveys, and quizzes?
-Forms.app uses AI to quickly generate forms, surveys, and quizzes. It allows users to modify fields, add new ones, switch themes, and preview how the form looks on different devices.
What is Otter's role as an AI meeting assistant?
-Otter records and transcribes meetings, allowing users to search the text, playback audio at adjustable speeds, highlight key points, and review automated slide captures, which helps in staying focused during meetings without the need to take notes.
How does Humata help in extracting valuable information from complex files?
-Humata simplifies reading and extracting information from complex files by summarizing findings, comparing documents, searching within files, and providing citation links, which enhances productivity and comprehension of research materials.
What is the unique feature of Recast that sets it apart from traditional article consumption?
-Recast turns online articles into audio summaries in a conversational format, generating a dialogue between virtual hosts that explain and discuss key points, offering a podcast-like experience for on-the-go article consumption.
Outlines
😀 Embracing AI for Productivity and Real-World Applications
The speaker discusses the evolution of AI beyond the hype, emphasizing the need for practical tools that enhance productivity and real-world utility. They share their personal experience with AI tools that have transformed their workflow, mentioning initial resistance to change but eventual appreciation for the efficiency gains. The paragraph highlights the use of Arc browser and Perplexity as a powerful combination for web browsing and search, praising features like vertical sidebars, AI-sorted tabs, and split view windows. The integration of Perplexity as a search engine is also discussed, which provides concise, accurate answers through a process called retrieval augmented generation.
🚀 Streamlining Workflow with Notion and Message Management
The speaker delves into their use of Notion as a central hub for information storage, likening it to a 'second brain.' They describe how Notion is integrated into their content creation process, from research and note-taking to scriptwriting and video planning. The paragraph also touches on the use of Text.com and Missive for managing messages and emails efficiently, underlining the time-saving benefits and AI capabilities of these tools, such as automated responses and team collaboration. Canva is mentioned as a go-to tool for quick and easy graphic design, with AI features that enhance the design process.
🤖 Leveraging AI for Content Creation and Idea Generation
The speaker details their daily use of various AI tools, with a focus on Chat GPT for brainstorming and idea generation. They highlight the value of having an AI tool to bounce ideas off and how it aids in thinking more creatively. The paragraph also introduces several AI tools that the speaker has tested and found useful for different audiences, including Form.app for creating forms and surveys, Otter for transcribing meetings, Humata for summarizing complex documents, Recast for converting articles into audio summaries, and Gamma for designing presentations and websites. Each tool is briefly explained, emphasizing their unique AI-driven features and potential applications.
📰 Keeping Up with AI Trends and Tools
The speaker wraps up by recommending Futurpedia.com for weekly AI tool recommendations and a newsletter that delivers news and tutorials on leveraging AI. They express gratitude to the viewers for watching and signal the end of the video with a promise to see them in the next one. This paragraph serves as a call to action for continuous learning and staying updated with AI advancements.
Mindmap
Keywords
💡AI Tools
💡Productivity
💡Arc Browser
💡Perplexity
💡Notion
💡Text Management
💡AI Email Assistant
💡Graphic Design
💡Chat GPT
💡Forms and Surveys
💡AI Meeting Assistant
Highlights
AI tools are increasingly integrated into daily life to increase productivity and simplify tasks.
The speaker initially resisted AI tools but found them indispensable after trying them.
Arc browser with Perplexity as the default search engine offers a more organized and efficient browsing experience.
Arc browser's vertical sidebar and AI-powered tab sorting provide significant quality of life improvements.
Split view windows in Arc browser allow for easier multitasking and better use of screen space.
Perplexity's retrieval augmented generation provides faster, more accurate answers than traditional search engines.
Notion serves as a central hub, or 'second brain', for information storage and productivity.
Text.com consolidates messages from various social media and messaging platforms into a unified inbox.
Masive integrates with OpenAI for efficient email creation, reply, and team collaboration.
Canva is a time-saving tool for graphic design, with AI features for template creation and resizing.
Chat GPT is frequently used for brainstorming and idea generation, providing valuable feedback and suggestions.
Forms.app is an easy-to-use tool for creating attractive forms, surveys, and quizzes with AI assistance.
Otter is an AI meeting assistant that records, transcribes, and allows for searchable text of meetings.
Humata simplifies the extraction of valuable information from complex documents.
Recast turns online articles into audio summaries in a conversational format, enhancing information retention.
Gamma allows users to design presentations, documents, and web pages with AI-generated text and images.
Futurpedia.com offers weekly recommendations and a newsletter for the latest AI tools news and tutorials.
The speaker emphasizes the transformative impact of AI tools on personal and professional efficiency.
Transcripts
with AI I think most people are past the
hype of using or paying for tools that
are basically just Cool Tech demos we
want tools to incorporate into our lives
to save time be more productive or
actually use in the real world this is
that list I'm going to cover the seven
AI tools I use every day to increase my
productivity simplify and automate
tedious tasks and just get more done
there's a few of these I was resistant
to at first because sometimes you just
get comfortable doing things the way you
always have but then I'd finally try
them and have no idea how I ever lived
without them there's also five bonus
tools at the end that don't apply
directly to what I do so I don't use
them every day but I research and test a
ton of tools for this Channel and
they're some of the most useful I've
come across for the people that need
them I'll start with Arc browser then
perplexity which I have set up as the
default search engine within Arc after
using this combo for a while going back
to using Chrome or Safari to search
something using Google feels like using
a flip phone a couple major quality of
life improvements you notice right away
is first off the vertical sidebar for
all your bookmarks and tabs it's way
easier to organize this way and doesn't
have that ugly look of 20 tabs up top
like every other browser at least if
you're a tab hoarder like me you can
hide the sidebar then it will pop back
open when you hover so you always have a
clean look then if you start to have too
many tabs open you click this little
broom button and it will use AI to
analyze and sort them into categories
you can also create different spaces for
or profiles or between work personal and
school or by interest and if you open up
a tab that fits into a different profile
you can just drag it over there overall
there's way more options for
organization and having your workspace
just never feel cluttered is really nice
then the split view windows is huge just
drag a tab out and it automatically
jumps into split view then it will
resize them automatically as you drag so
much better than switching between tabs
or using separate windows that are weird
to resize in a similar realm if you're
watching a YouTube video and click on
another tab it automatically switches to
picture in picture this is already a
feature in phones so I don't know why no
other browser has implemented that and
just those features right there are such
game changers and now that I've used
them it seems insane that no one ever
thought of them before there's some
other cool stuff too like it will rename
downloaded files based on content or it
will show link previews when hovering
over a link there's great keyboard
shortcuts you can screenshot or screen
capture the full page natively and these
built-in easel which are a whiteboard
like for taking notes drawing and
collaborating and they're always adding
new stuff they have a big focus on
customization you can toggle on and off
features you like or don't like so
they're already integrated with a ton of
AI features and made the experience much
more modern and fast but they also
partnered with perplexity and you can
set it to your default search engine
that takes the whole thing to the next
level so perplexity is a much faster way
to get from question to answer I'll type
in the search bar what are the key
benefits of Arc browser all right
instead of of a list of links to go
through perplexity basically searches
the internet for you and condenses what
it found all into a short page like a
personal AI research assistant I have an
answer links to the sources that used to
get that answer then some media like
related images and videos and suggested
questions to continue the conversation
with just a click using sources to
formulate its responses cuts down on
hallucinations significantly it's called
retrieval augmented generation and it
will tend to be more accurate than just
asking chat GPT and it does all the
extremely fast in a really clean
interface with no ads so I use it on the
web and the mobile app every day there
are some really nice additional benefits
if you use the paid version like access
to different Advanced llms so you can
switch between GPT 4 and CLA and llama
and mixol you can look into all that if
you really like it but the free version
is amazing too perplexity is the first
place I go when I have a question before
Google before chat gbt or anywhere else
next up is notion generally in any
productivity system or in information
gathering system you'll have some sort
of central Hub where all your
information gets stored often referred
to as your second brain which is a
perfect term so how I think about this
is you have the mind machine and Method
so the machine is all these tools for
capturing and processing information
then the mind for it all to live in and
various workflows and methods to process
and get it all there in my system I have
notion as the mind they would have been
included in this either way but they did
also sponsor this video thank you notion
let's do a couple examples I'm always
search searching for new AI tools to
test and information to save basically
the only reason I have Twitter I've seen
a bunch of posts about this arill Avatar
tool I don't have time to experiment
right now but I want to make sure I have
it saved so I have my AI knowledge base
in notion as a pinned tab in Arc so I'll
drag that tab into split view open up
the Avatar folder then copy it in there
having all this stuff as just bookmarks
gets really difficult to navigate I keep
it all in here to remember to read later
or to reference if I'm making a video
also I have my whole content creation
workspace in here so I'll open up the
YouTube folder and do a quick tour I
have video ideas built into almost every
page so I can always see what's in
progress what's upcoming or be able to
jot down a quick idea at any time
there's resources sponsors ideas to-dos
and things to improve whether that's
critiques people leave in the comments
which are often valid although not
always worded constructively or my own
criticisms of myself which aren't always
worded constructively either I suppose
we don't need to open that one let's
open up the video ideas then
productivity tools it's got the sponsor
as notion then it starts as research and
notes where I dump everything but in an
organized manner so here's how I do that
I know I'm going to include Arc so I'll
use this prompt in perplexity summarize
Arc browser in one sentence then give me
a bulleted list of the key features then
a list of sources I can use for further
research boom now I can copy that into
notion then turn everything into a
collapsible section with a drop- down
arrow so I can do that for every tool
and then move them around delete the
ones I test and don't like add notes on
them and then it starts to form an
outline and then I will steadily work
that into a
script and then I'll throw title and
thumbnail ideas in here throughout the
process then there's some checklists to
make sure I get everything taken care of
during the load process I can't Deep
dive into the whole setup but I also
love that notion has AI integrated
throughout it's really helpful say I'm
working on the script here I'll
highlight a section what is a good
analogy for this or I'll have it
reformat paragraphs into bullet points a
lot notion is really powerful there's
all sorts of automations you can do you
can collaborate any page you create you
can share as a website it's endless but
I'll just leave it at what I spend the
most time using it for which is content
creation and thought it would be helpful
to show how all these tools can work
together the method
I have two message management apps that
are huge timesavers for messages across
every app besides email texts.com is one
of these that's just been a GameChanger
so I have a lot of social media accounts
and I try to avoid spending time on
these platforms for the most part so
instead of going from Twitter to
Instagram to Discord and just forgetting
that LinkedIn even exists text.com
brings them all into one place so I can
just dedicate a block of time and bust
through all of it and avoid any of the
algorithms it includes the non-
algorithm-based apps like slack and
WhatsApp and everything else too and
since it's all private DMS I'd have to
blur out basically my whole screen to
show it so I'm going to cover it quick
basically it's one Unified Inbox for all
your apps it has AI integrated so you
can easily draft responses with chat GPT
get automated summaries and translations
the inbox is also just really organized
where you can search messages or pin
important conversations to the top
there's stuff like send later keyboard
shortcuts a customizable UI and a ton
other features that make it just way
better another great part that needs to
mention is their focus on privacy so
they ensure endtoend encryption of your
messages and send them directly to the
messaging platforms so they never touch
the text.com servers like a digital post
office and this is the only tool on the
list that you don't get much in the free
plan you can only link a couple accounts
it's $15 per month to be able to link
them all I thought it was still worth a
mention because it is a huge timesaver
and I haven't found a good free option
the other big part of this is managing
email which can also be overwhelming and
timec consuming so using an AI email
assistant can help you get to inbox zero
this is another one where I didn't want
to show Private emails so I'm using
other Clips instead of blurring
everything missive is integrated with
open AI so you can quickly create and
reply to emails fix grammar and spelling
errors translate messages and even
customize the AI to your specific needs
using your own prompts one aspect that
stands out with missive over some of the
others is the team integration it's
great for collaborating you can share
custom prompts with your team the the
ability to collaborate around important
emails with your team easily instead of
forwarding and writing back and forth or
jumping into slack or something is
really nice and you do get a lot with
the free version canva is the ultimate
timesaver for all sorts of graphic
design like social media Graphics
presentations and infographics marketing
materials educational materials it's
amazing how easy it makes it like for my
video about Ai mobile apps I needed a
graphic showing all the apps in their
various categories so I jumped into can
and made it really easily in that same
video I needed one for the difference
between chat GPT and Microsoft co-pilot
features I couldn't find a good-looking
one online anywhere so I Just Whipped
one up in canva and it looked awesome it
would take a crazy amount of time for me
to make something half as good in
Photoshop or illustrator and I've been
using those platforms for over a decade
and that already sped things up a ton
but they have a bunch of AI features
rolled out as well where you can create
custom templates from a text prompt if
you have a design you need to resize to
a different aspect ratio it will analyze
and resize it in the best way there's an
AI writing assistant Magic Eraser magic
replace and Magic edit honestly canva
has saved me an immeasurable amount of
time and you can do a ton of this all
for free but you will come across some
templates and Graphics that are only
included in the Pro Plan then there is
of course chat GPT I assume 99% of the
people watching use chat GPT or another
llm already if not I have basically a
full course that I uploaded for free
here on YouTube that goes over every
feature and how to utilize and Implement
them into your work and life so feel
free to check that out I use it for a
lot but the thing that's my most
frequent use of all is brainstorming
having someone or something I guess to
bounce ideas off of is huge even if the
ideas it gives back aren't perfect it
helps to think out of the box and spur
on more thoughts I've run pretty much
everything through chaty PT to ask for
critiques sometimes I take the advice
sometimes I don't but it's almost always
helpful then of course there's a
thousand other things to use it for
those are all the apps I use every day
now I want to cover some more tools that
are awesome but I don't have as much
personal experience with since they
don't apply to what I do there's so many
AI tools that come out all the time and
most people don't have the time to sift
through and test them all out but this
is what I do every day so I want to just
show some of the other most useful tools
I've tested that can hopefully be
helpful to someone out there forms.
apppp is an easy way to create really
nice looking forms surveys and quizzes
that could be a customer feedback survey
contact form or a quiz for a trivia
night or to send to your co-workers or
followers it's really easy to use
customer feedback form about my
bakery now it really quickly uses AI to
generate the whole thing then I can
modify it from there so I'll add an
image up
top then I can switch the theme
out I like that
one now I can modify any field I can
have ai rewrite them or add any new
fields and options I want and that looks
nice now I can see how that looks on a
tablet or on mobile that was really easy
so let's try a quiz two 10 question quiz
about generative AI
knowledge and boom we've got all our
questions I'll test out an animated
theme that looks pretty
cool once your quiz or form is ready you
can connect it to all sorts of
applications you can share it with their
web link or by embedding it then there's
various ways to view the responses this
makes it super easy to create all this
so if that's something you need you can
try it out for free there's plans to
upgrade based on your usage definitely a
huge timesaver otter is an AI meeting
assistant it can record and transcribe
your meetings in person or on Zoom
Google meet and Microsoft teams then you
can search the text to play back the
audio at adjustable speeds then tap the
words to jump to different spots it can
highlight key points to review later has
automated slide capture it will insert
into the notes I've tested it and it
works great and should be super helpful
if you have a lot of meetings to be able
to review them but also to be able to
stay focused and attentive during the
meeting instead of having to take your
own notes humata simplifies the process
of reading and extracting valuable
information from complex files you can
summarize findings compare documents
search for answers within files and
provide citation links so it's a
powerful tool for enhancing productivity
for improving comprehension of research
materials for uncovering insights in
documents and historical data and Trends
one of their taglines is a good way to
summarize this asking is faster than
skimming recast allows you to turn
online articles into audio summaries in
a conversational format so you upload
any article news or blog post and it
will use AI to generate a back and forth
dialogue between virtual hosts they
explain and discuss key points of the
article so it sounds just like a podcast
it's a pretty cool way to listen to
articles on the go and can be helpful
for retention to hear it as a
conversation today's interesting news is
about open AI CEO Sam Altman and Joanie
IV who was Apple's design Chief the two
have teamed up to create an AI powered
personal device and are currently
seeking funding we don't know much about
the device yet except that it won't
resemble a smartphone given that Altman
is a big investor in the Humane AI pin
with gamma you can use AI to design
engaging presentations documents and web
pages with all the text and images
generated in under a minute this is a
demo website I made in a previous video
I asked for a landing page of a tattoo
shop and got the entire site made with
all the copy and it generated all the
images in around 30 seconds then I
quickly customized the theme and
regenerated images where I wanted then
asked the AI assistant to rewrite a
section and this was the result and you
can publish to a gamma do site or your
own custom domain for people that don't
have any design or coding skills this is
the quickest way to spin up a website
that you can fully update and edit on
your own it works just as well for
presentations and documents too then I
guess the bonus bonus is futur
pedia.com
recommendations every week while you're
there you can sign up for the newsletter
and get AI tools news and tutorials
delivered directly to your inbox
alongside over 200,000 others that are
learning to leverage AI in their
personal creative and professional lives
thank you so much for watching I'll see
you in the next one
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