Folders or Links? The key to both is A.C.C.E.S.S.

Summary

The video script discusses the balance between order and chaos in knowledge management, particularly the tension between knowledge and action, and folders versus links. It introduces 'Access,' a folder structure designed for efficient knowledge and action management in the digital age. Access combines the strengths of folders and links, allowing for a hybrid system that accommodates both structure and creativity. The script outlines the components of Access, including Atlas, Calendar, Cards, Extras, Sources, and Spaces, each serving a specific role in organizing and linking knowledge. The goal is to help users manage their digital knowledge effectively, making the world of information more navigable and enjoyable.

Takeaways

• 🧠 The struggle between order and chaos is a fundamental aspect of knowledge management, with knowledge representing order and action representing chaos.
• 📚 Microsoft Word is an example of a knowledge management tool that emphasizes folders, focusing on organizing and storing information.
• 🌐 Wikipedia represents the chaos of action through its extensive use of links to manage knowledge in a public, interconnected way.
• 📈 The GTD (Getting Things Done) method is oriented towards action, providing a structured approach to getting tasks completed.
• 🔗 Zettelkasten is a method that emphasizes links over folders, focusing on connecting ideas and creating a network of knowledge.
• 🗂️ The ACCESS folder structure (Atlas, Calendar, Cards, Extras, Sources, Spaces) is introduced as a solution to balance the tensions between folders and links, knowledge and action.
• 🌱 The concept of 'Spaces' in the ACCESS structure allows for the management of different areas of life, each with its own set of maps and projects.
• 📆 The Calendar folder within ACCESS is crucial for time-based knowledge management, helping to log, track, and review important events and information.
• 💡 Cards in the ACCESS system serve as a flexible container for ideas, allowing for the creation of various sub-folders to organize thoughts.
• 📁 Extras and Sources folders in ACCESS cater to supporting materials and external knowledge sources, respectively, providing a place for all types of information.
• 🔄 The ACCESS folder structure is designed to be dynamic, allowing for both structure and chaos, and it encourages personalization to fit individual needs.

Q & A

What is the central theme of the battle between order and chaos in knowledge management?

The central theme is the ongoing tension between knowledge and action, where knowledge is about making sense of the world and action is about getting things done.

What is the proposed solution to balance the efficient order of folders with the creative chaos of links?

The proposed solution is the 'access folder structure', which is designed to work with folders and links together as a fundamental part of the system, not as an afterthought or retrofit.

How does the speaker describe the role of Microsoft Word in knowledge management?

Microsoft Word is described as a folder-based document system mainly used to manage knowledge, with its primary focus on organizing information rather than facilitating action.

What is the significance of Wikipedia in the context of the script?

Wikipedia is highlighted as a system that relies heavily on links to manage knowledge, contrasting with Microsoft Word's folder-based approach.

How does the Getting Things Done (GTD) method relate to the knowledge versus action tension?

GTD is positioned on the action side of the knowledge-action tension, focusing on managing information to accomplish tasks and get things done.

What is the role of Zettelkasten in the script's discussion on knowledge management?

Zettelkasten is mentioned as a method that emphasizes links to connect ideas, sitting more on the knowledge side but also having aspects of action when used for outputs.

What does the acronym 'ACCESS' stand for in the context of the folder structure?

In the context of the folder structure, 'ACCESS' stands for Atlas, Calendar, Cards, Extras, Sources, and Spaces.

How does the Atlas folder within the ACCESS structure contribute to knowledge management?

The Atlas folder contains higher-order notes like maps of content, dashboards, and overviews, providing a bird's-eye view into all knowledge, aiding in gathering, developing, and navigating ideas.

What is the purpose of the Calendar folder in the ACCESS system?

The Calendar folder is used for time-based information, helping to log, track, and review what matters through daily notes, meetings, plans, reviews, and journals.

How does the concept of 'Spaces' in the ACCESS folder structure help manage action?

Spaces are areas in your life where you deploy maps (MOCs) to manage action. Each space can have its own set of maps, areas, projects, and support notes, allowing for a hybrid system that combines folders with links.

What is the significance of the 'Extras' folder in the ACCESS folder structure?

The Extras folder is for support material that doesn't fit into other categories, such as attachments, graphics, images, manuals, and templates.

How does the 'Sources' folder help in building an external library of ideas?

The Sources folder helps in organizing external content like articles, books, podcasts, research papers, courses, talks, movies, and TV shows, keeping them separate from internal knowledge creation for clarity.

Outlines

00:00

📚 Balancing Knowledge and Action

The paragraph discusses the perpetual struggle between order and chaos in knowledge management, particularly the tension between knowledge and action. It highlights the need for a balance between understanding the world (philosophy) and accomplishing tasks (action). The speaker introduces the concept of the 'access folder structure', a system designed to integrate folders and links to manage knowledge and action in the digital age. Historical examples like Microsoft Word and Wikipedia are used to illustrate the evolution of knowledge management systems, emphasizing the shift from folder-based to link-based systems.

05:04

🔗 Introducing the Access Folder Structure

This section delves into the specifics of the Access folder structure, which is designed to harmonize the efficient order of folders with the creative chaos of links. The speaker outlines the components of the Access structure: Atlas, Calendar, Cards, Extras, Sources, and Spaces. Each component is intended to serve a distinct function in managing knowledge and action. The paragraph also positions these components on a 'knowledge management map' to show how they address the tensions between knowledge and action, and between folders and links.

10:05

🌐 Navigating Life's Spaces with Access

The speaker further elaborates on the concept of 'Spaces' within the Access folder structure, which represents different areas of life such as personal life, work, and hobbies. Each space can be managed with a set of 'maps' that include Maps of Content (MOCs), areas, projects, and support notes. This approach allows for a dynamic and personalized system that can adapt to various aspects of an individual's life, providing a structured yet flexible way to manage knowledge and tasks.

15:06

🗓️ Time-Based Knowledge Management

In this part, the focus is on the importance of temporal context in knowledge management, with the Calendar folder playing a central role. The speaker explains how time-based logging, tracking, and reviewing of information can enhance memory and understanding. The paragraph also touches on the use of cards as a flexible way to capture and connect ideas, and how the Extras folder can be used to store various support materials.

20:12

📈 Deploying Maps for Comprehensive Knowledge Management

The paragraph discusses the deployment of Maps of Content (MOCs) within each life space, such as personal life and work, to manage knowledge effectively. It explains how MOCs, which include Maps, Areas, Projects, and Support Notes, can be used to integrate link-based knowledge with folder-based organization. The speaker provides examples of how this system can be applied to different areas of life, emphasizing the hybrid approach that combines the strengths of folders and links.

25:15

🌟 Embracing the Tension Between Order and Chaos

The final paragraph reflects on the age-old tension between order and chaos, drawing parallels to the balance needed in personal knowledge management. The speaker advocates for the Access folder structure as a means to achieve this balance, allowing for both structured organization and creative freedom. The paragraph concludes with an invitation for viewers to experiment with the system and find what works best for them, highlighting the personal nature of knowledge management.

Keywords

💡Knowledge Management

Knowledge Management refers to the systematic process of capturing, organizing, sharing, and analyzing an organization's information to improve efficiency and make better decisions. In the context of the video, it is about balancing the order of knowledge with the chaos of action. The script discusses how different systems like Microsoft Word and Wikipedia manage knowledge, with Word being folder-based and Wikipedia relying on links.

💡Action

Action in this video script refers to the practical steps taken to achieve goals or complete tasks. It is juxtaposed with knowledge, emphasizing the need to not just understand the world but also to effectively engage with it. The video mentions GTD (Getting Things Done) as a system focused on action, aiming to help people manage information to accomplish tasks.

💡Folders

Folders are a traditional method of organizing digital files into structured categories. The script discusses the tension between folders and links, representing order versus chaos in knowledge management. Microsoft Word is cited as an example of a folder-based system, focusing on knowledge organization.

💡Links

Links in the video script symbolize the connections between different pieces of information, enabling a more dynamic and chaotic form of knowledge organization. Wikipedia is given as an example of a system that uses links extensively to manage knowledge, as opposed to folders.

💡Balance

Balance, as used in the script, refers to the equilibrium between opposing forces or elements, such as order and chaos, knowledge and action, and folders and links. The video proposes that finding the right balance is crucial for effective knowledge management in the digital age.

💡Digital Age

The Digital Age is characterized by the prevalence of digital technology and the internet, which has revolutionized how we create, access, and share information. The script discusses how the explosion of information in the digital age has created new challenges in knowledge management, such as the need to balance folders and links.

💡Zettelkasten

Zettelkasten is a German term for 'box of slips', referring to a method of note-taking that emphasizes linking ideas together. In the video, Zettelkasten is mentioned as a system that focuses on links to connect ideas, representing the creative chaos side of knowledge management.

💡Access Folder Structure

Access Folder Structure is a system introduced in the video that combines the order of folders with the chaos of links. It is designed to manage knowledge and action in a digital environment by providing a holistic system that includes folders like Atlas, Calendar, Cards, Extras, Sources, and Spaces.

💡Holistic System

A Holistic System in the context of the video is an approach to knowledge management that considers all aspects of information, from high-level concepts to practical actions. The Access Folder Structure is proposed as a holistic system that integrates knowledge and action, folders and links.

💡Tensions

Tensions in the video script refer to the conflicting forces that must be managed for effective knowledge management. Examples include the tension between knowledge and action, and between folders and links. The video suggests that these tensions should be balanced, not eliminated.

💡Personal Knowledge Management (PKM)

Personal Knowledge Management is the self-directed process of organizing one's knowledge resources to improve personal productivity. The video emphasizes that PKM is personal and should be tailored to the individual's needs, as reflected in the customizable Access Folder Structure.

Highlights

The ongoing battle in knowledge management is between order and chaos.

Knowledge is about making sense of the world, while action is about getting things done.

Too much thinking without action leads to fragile thoughts untested against reality.

Excessive striving without reflection can cause a loss of perspective on what truly matters.

The explosion of information has created a new battlefield between folders and links.

Balance is key in managing the tensions between knowledge and action, and folders and links.

Access is a proposed solution that balances the efficient order of folders with the creative chaos of links.

Access is a folder structure designed to work with folders and links together as a fundamental part of the system.

The Access folder structure is built on the principle of balancing knowledge and action in the digital age.

Microsoft Word is a folder-based document system primarily for managing knowledge.

Wikipedia, with its reliance on links, is positioned as a knowledge management system opposite to Microsoft Word.

GTD (Getting Things Done) is a system focused on action and managing information to accomplish tasks.

Zettelkasten emphasizes links and is used for connecting ideas, leaning more towards knowledge management.

The Access folder structure (A.F.C.S.) consists of Atlas, Folders, Calendar, Cards, Extras, Sources, and Spaces.

Atlas provides a high-level overview of knowledge, acting as a map of content.

Calendar in Access is used for time-based knowledge management, such as logging and reviewing daily notes.

Cards in Access serve as a flexible container for ideas and insights.

Extras in Access is for support material like attachments and templates.

Sources in Access helps in building an external library of ideas, differentiating internal knowledge from external sources.

Spaces in Access allows for the organization of large areas of life, deploying maps for each space.

The Access folder structure combines the strengths of folders and links, providing both structure and chaos for creative insights.

The Light Kit is a free downloadable starter kit for exploring digital note management using the Access folder structure.

The video concludes by encouraging viewers to experiment with the Access folder structure to find a personal balance in knowledge management.

Transcripts

in humanity's knowledge management efforts the  ongoing battle is always between order and chaos  

the most common part of that battlefield is  between knowledge and action on the side of  

knowledge we want to make sense of the world  so we can live a life that we can be proud of  

in that sense we are the philosophers but then  on the other side of action we want to get things  

done so we can get the things that we want on  this side too much time thinking and we never  

actually move in the world our thoughts and our  bodies become fragile the thoughts become fragile  

because they're never tested against reality and  yet too much time striving and we easily lose  

track of what matters our hearts and souls become  fragile as the amount of information we consume  

daily has exploded exponentially it has opened  up a new battlefield between folders and links  

now all these battles should not be to the  death no they should be tensions that we balance  

so how do we balance these ongoing tensions in  our efforts to manage knowledge in the digital age  

what if there was a way to balance the efficient  order of folders with the creative chaos of links  

what if there was a way to balance our love  of wisdom with our desire for progress well  

i'm excited to offer one possible solution called  access a folder structure built from the ground up  

to work with folders and links together not  as an afterthought and not as a retro fit  

but as a fundamental part of the design process  i believe the access folder structure will  

get you closer to having a holistic system to  manage knowledge and action in the digital age  

but first let's look at how we got  here starting with microsoft word  

okay check out this map before i show you where  microsoft word is on it let's talk about what  

we're looking at this is the emphasis of knowledge  management systems so those two tensions that we  

were talking about between knowledge and action  that's where they are on the map check them out  

knowledge is at the top of the y-axis and then  action is at the bottom and this is a tension  

that we have to manage and then same thing with  the x-axis over on the left we see folders over on  

the right we see links this is another tension in  the modern digital age that we're trying to figure  

out how to manage and when it comes to knowledge  and action that management that tension that  

we felt it has has gone up for as long as we've  possibly been alive as homo sapiens so it's really  

interesting to check out that tension in the  digital age and how that relates to folders and  

links so let's hop in number one microsoft word  came on the scene and think about what microsoft  

word is doing it is a folder-based document  system and it's mainly to manage knowledge  

that's the intention behind it not many people are  using microsoft word to get things done they're  

not using microsoft word to link out to a million  different documents that's just not what happens  

so word goes up here what's next wikipedia so at  the start of the 21st century wikipedia bursts  

onto the scene and what do we have with it we have  online links and what is wikipedia trying to do  

manage knowledge so it is sort of in in some  ways it's the opposite of microsoft word it's not  

personal it's public it's all about knowledge just  like word except instead of folders it is relying  

on links are we getting a sense of how the map  is working let's keep going then something else  

that was coming onto the scene around the same  window of time was gtd which stands for getting  

things done the seminal work by david allen to  help people manage information for the purposes  

of getting things done so guess what that's all  about action so we can see that gtd is far down  

here on action now as far as folders versus  links the system itself is a little bit more  

structured towards folders but that doesn't mean  that some people haven't tried to retrofit it to  

work with tags and links and other things so for  our purposes gtd is right here on the map of where  

knowledge management systems are emphasizing their  importance now next up we have the zeddle casting  

coming on the scene very strong in the past decade  where does that land up on our map and we can see  

zetta locastin is all about the link it is all  about the links that is the emphasis when you're  

connecting ideas together in a zl cast in now you  can see though the cloud covers a little bit of  

knowledge and a little bit of action and it's kind  of in between both but it's definitely a little  

bit more on the knowledge side although when you  are using the zettocast in for outputs you get a  

little bit more of that action-oriented side of  things okay and then we had a splash of three  

different systems all around the same time and  that would be johnnydecimal the parasystem and ppv  

i don't have time to go into all the details here  but i'll say johnnydecimal is very folder oriented  

and it's a little bit more about knowledge  although you can still do some action with it  

para is in many ways the spiritual successor of  gtd uh allowing us to take those concepts and  

apply them and not just for action-based stuff but  also for knowledge based stuff but it is designed  

it was designed to work with folders doesn't mean  that it can't be retrofitted but that's definitely  

where the emphasis was and then we have ppv i'll  have links to all these below in the description  

ppv is something that works with notion and  databases databases are really hard to show  

on this map but they are definitely closer  to links and the dynamic aspects of linking  

information than they are to folders so i put ppv  here and really it's both in action and you can't  

tell with the clouds here but it's going  all the way up to knowledge as well  

what are we missing we are missing something  to unify these concepts and that is access  

the folder structure and that's what i'm about  to introduce to you the access folder structure  

balances knowledge and action folders and links  into a dynamic hybrid system that was designed  

from the ground up to give you the best of all of  these worlds and to manage these ongoing tensions  

in knowledge management okay i hope that got you  thinking about what is actually in the access  

folder structure and i just want to say this  this map is meant to stimulate thought into what  

is actually going on with knowledge management in  the digital age if you are better informed to how  

all these different systems are working then  you'll know the ones that will work best for  

you and for what you are trying to accomplish so  without further ado let's jump into access itself  

introducing access a folder structure for  easy access to your world of knowledge  

what does the folder structure look like here we  go you have a for atlas c for calendar c for cards  

e for extra s for sources and s for spaces let's  dive into each one so you can see how it applies  

number one atlas when you work with linked  knowledge you need something new you need higher  

order notes what do those notes look like they  are maps of content there are dashboards overviews  

logs data scopes these type of notes that sit  on top of the rest of your notes and give you a  

bird's eye view into all of your knowledge that is  your map of maps that is your atlas what does it  

help you do helps you gather develop and navigate  your ideas successfully and what lives here maps  

to your world of knowledge going to the next one  calendar it turns out when we remember things  

we use location maps but we also use time and the  way that we use time with knowledge management is  

through the calendar folder and the notes we save  here it helps us log track and review what matters  

what lives here is your time-based information  so some examples that you'll see are daily notes  

meetings plans reviews and journals the next  folder cards now cards might sound kind of strange  

but in the world of linked notes when you're  trying to save ideas into their own container  

of thought a note you'll have a lot of different  cards and what cards allow you to do is just  

a way to say note but it gives  it a little bit more flexibility  

cards help you build and connect your ideas so  what goes in ideas insights and other things  

what are some examples ideas things you could  have a people cards folder section subfolder  

concepts statements if you are a cook recipes if  you're into exercise something with a physical  

exercises you can make any sort of card subfolder  as you need to but all these bits of knowledge  

that you gather over your lifetime they go into  the cards folder next up extras extras covers  

everything in between it helps you keep your  support material handy what goes in support  

material like attachments graphics images manuals  templates hand drawings whatever it is extras can  

handle that next up we have sources this helps you  build your external library of ideas so something  

that we're coming to terms with in the digital age  is that there's this explosion of knowledge and  

there's also what we think about internally and we  don't want to confuse the two all the time so when  

we look at cards that's more of our place where  we're creating our own little nuggets of knowledge  

that we can link to each other effectively but  then in sources we can save and keep outside  

sources and make sure that they're organized in  a way that we can find quickly through folders  

just as easily as we can find through links so  the things that you encounter are what go in here  

and some examples that you encounter that  are sources are articles books podcasts  

research papers courses talks movies and  tv shows that you want to take notes on and  

videos and much more and last i'm very excited  for this one spaces what are spaces spaces are any  

big spaces in your life and you should probably  have two maybe three spaces at any given time  

in your life so you're always going to have your  life space the stuff that you have to take care  

of in your personal life and you'll also have  one that's work now depending on how ambitious  

rambunctious or how much time you have you might  also have a third space you could call that your  

hobby space maybe it's something else maybe it's  your side hustle who knows so you'll at least have  

two spaces and in each space in your life in this  folder structure you deploy maps and so that is m  

a p s maps so within the life folder you have four  subfolders for your maps of content those are mocs  

areas projects and support notes we're going  to cover this in depth in the next section so  

you can see how it actually tangibly can work for  you so remember the tension we were talking about  

between folders and links spaces and maps are part  of that solution because anytime you have a new  

space in your life all you have to do is deploy a  new set of maps so if you have one for hobbies you  

just deploy a new set of maps and you're off to  the races and that is where you're managing your  

actions so look at the access folder structure  that vertical structure and do you remember that  

on our map we had knowledge at the top and action  at the bottom and if you look at the access folder  

structure it is mimicking that sense our knowledge  comes when we have our higher order maps and our  

dashboards we take some daily notes we have  our knowledge cards and goes all the way to  

the bottom two spaces and in spaces that is where  all the action happens knowledge to action that is  

the access folder structure so to dive deeper  into the access folder structure i'm sharing  

two lessons from the light kit tutorial videos  the light kit is a free downloadable starter  

kit to get you exploring ways to manage your  digital notes it's been downloaded over 33 000  

times probably more by the time you watch this  and the download link is in the description below  

try it out experiment learn by doing and discover  the power of linking your thinking okay and now  

to the light kit version of nick to show  you the access folder structure in action  

take it away nick let's introduce access  what is access is an acronym that stands  

for atlas calendar cards extras sources and  spaces access is the solution to tension  

that has been coming in three different dimensions  when it comes to knowledge management the first  

tension is between knowledge itself and action  so what are you using your knowledge for  

well it's going to be some mixture of these two  things knowledge for the sake of knowledge itself  

which i find is a worthy pursuit but often  we also want to accomplish things in the real  

world that lead to real outcomes real results and  allows us to survive in a world where you have to  

provide value and get compensated for it  so how do we balance the tension between  

ideas and projects that's what's happening here  what's another tension folders versus links  

we've had folders forever we're relatively  new with links how do we manage that tension  

and then the third tension that we're trying to  manage is structure which folders provide a lot  

of versus the chaos which sometimes we can feel  in a environment completely filled with links  

the intention around the access folder structure  is that we get the best of all these worlds we can  

manage knowledge just as effectively as action  we can use folders and the strengths that they  

provide as well as links and the strengths that  they provide we can have both structure when we  

want it and the chaos because the chaos is where  some of that beautiful bottom-up energy comes from  

where we start generating really unique insights  and we can really tap into our creative selves  

how does that accomplish it well let's kind  of twirl these down the first place is called  

encounters because generally speaking we encounter  things and then we express ourselves in between  

we do something called thinking but mainly  it's encountering and expressing and that's a  

feedback loop and we just go back and forth  between those two things so the first folder  

after we encounter something this is where we can  put new ideas by the way and then we have a place  

to access some of those maps of content some of  them are more of the data scopes like this essay  

so this only has one link home but it has  all these saved searches this essay note is  

actually pulling content in a bunch of queries  saved searches data scopes all the same thing  

and we can see different essays so that's  pretty interesting what else scopes these are  

very specific data scopes and we looked at a few  already there are some that i'll let you discover  

and so the atlas folder is your top down  view it's very important it's up high too  

in the folder structure to to allow you to have  that visual sense that we're starting up high  

and then we're going down into something  for those knowledge management enthusiasts  

we cannot downplay the importance of time-based  understanding temporal context how else can i  

say this well just daily notes we understand  and we can remember things through when they  

happened that was when i was in high  school that was when i was a little kid  

that was when i lived in this town and from that  we can start to understand when we had an idea and  

we can tether knowledge that way so that happens  in the calendar i won't go into that for now  

cards cards is the great catch-all this is where  your zettles go if you're familiar with that term  

these are where your atomic notes go and so much  more so you can have people cards you could have  

concept cards you could really really expand  that into all sorts of sub-folders or you don't  

have to have any sub-folders that's the beauty of  links it just depends how many folders you want  

what is the appropriate amount of structure for  you because in this digital age of linked notes  

folders can still serve structuring purposes but  we still have the freedom to whenever we want make  

a link so we get the best of both worlds extras  is where the extra stuff goes media templates pdfs  

files documents sources is where all that outside  stuff goes the outside world sources can go here  

i could twirl down books and see a few books  here i encourage you to explore all of these  

then we have spaces very excited for spaces before  i go into spaces i want to make sure i've covered  

everything here i always want to reiterate that  access what separates the access folder structure  

from a standard folder setup is that it's this  unique hybrid that takes into account links into  

a folder system it's a it's a beautiful thing i'm  very excited to to have more people understand  

that we can have the best of both worlds it's  a folder-based pcam framework that also uses  

link based maps of content so we can  dynamically connect notes across folders  

whoa that just blows my mind so that is the  access folder structure i would like you to  

spend some time twirling these things down seeing  all sorts of hidden gems you don't need folders  

you can get by without but i find that i do  like a few and i think you might be the same way  

yes links are exciting but we don't have  to throw the baby out with the bathwater  

with that in mind i want to talk about very next  lesson the next lesson is about managing projects  

in a link based system using the spaces  folder and more specifically how we can deploy  

maps and that is for our final lesson  very excited to see you in that one  

because we're going to see how we can manage  action in the same area in the same pkm system  

as knowledge and we are introducing spaces so  if i twirl down the spaces folder i'm going to  

make this even bigger you can see that there are  two spaces within this folder life and work now  

for me work i'd use an acronym called lyt for  linking your thinking but what do you do for  

work can you use it as an acronym there was a  time where i had three spaces all at once i had  

my life space we all had that one i also had  my entertainment workspace when i was editing  

and then i also had this one that was starting  to become something the linking your thinking  

space so you can have hobby spaces with  workspaces with life spaces and that's kind  

of the flexibility the beauty of a space  you might be asking yourself right now  

well is a space just an area is it just like  a an area for projects what is a space exactly  

well they're for any big area in your life  and so i want to talk about that a little bit  

because when i twirl one down i think it'll make  a little bit more sense so i'm going to twirl down  

the life space and here you can see how in each  space we deploy maps and maps is an acronym  

for mlcs areas projects and support notes so why  not go back to our favorite note home note i want  

you to see something here in our home note there's  a project section so i can click on projects or i  

can plan and prioritize my work life which is the  light space for me or i can plan and prioritize  

my personal life now let's jump into the life  my life space and here's what i want you to see  

a p s maps this allows me a way to not just have  areas to not just have projects but to incorporate  

link-based knowledge and how do we do that with  mlcs so this is the hybrid system this is how  

we combine folders with links it's a very elegant  very simple solution so a good example this is you  

can see my mlcs can take me to finances they can  take me to health and then when i want to go into  

areas i can scroll back scroll down a little bit  further and jump into areas to plan and review  

to work on financial notes and to work on health  related notes now these are not notes i'm going  

to be showing you but you can see what you can do  here and then last we can go and jump into my life  

projects now i also don't have this one available  to you but you can see what that looks like  

i also give you a few other ideas that you can  play around with for life purposes this won't  

mean much to you it means a lot to people who go  through the light workshop but let's check out  

the last one which is going to be the light space  kit so now if you are managing some sort of small  

business these are maybe some areas that you might  consider first you might want some maps of content  

for big areas content creation for whatever the  the big thing is that you do for community related  

efforts team management technical administration  and the financials for the business these are  

just some basic things you might have some other  ones what about areas well things related to the  

light kit i can put notes in a specific area  same thing with the workshop now let's see  

what that actually looks like i don't know how  much i should actually show everyone here but  

the one i do show is the light notes newsletter  i think i have a few examples in here  

so it's kind of funny because i have some email  autoresponders here saying thank you for opting  

in and things like that but amongst all of that  stuff we also have the light notes themselves and  

they're all contained in a single folder and i can  move that folder around if i wanted to and where  

does that folder live within spaces within the  workspace and with the areas within the workspace  

pretty cool if you ask me and we can have that for  and i do for my flight school thing for my light  

kit workshops light events those are my areas  and then we also have projects i don't include  

this in the light kit but i think you can kind of  get the idea about what would go into projects so  

that is the beauty now if we go all the way back  let me twirl this one closed again i just want you  

to know what's possible here yeah project just an  example folder here nothing's inside let's close  

spaces and there we go back to the walkthrough  for every space that's big and important and  

distinct in your life all you have to do is deploy  maps mocs areas projects and support notes and it  

works beautifully as a hybrid system between  folders and links and it ties it all together

order versus chaos that's our constant tension  even since ancient times these two forces stood  

at odds with each other apollo versus dionysus the  tension is at the heart of comedy and tragedy and  

often times the difference is razor thin the  crease of a smile the glint in the eye if we  

see it we laugh if we don't we cry and if the  tension is ever so right we might even do both  

this same tension exists throughout our living  days it's the tension between streets paved on  

a grid and untamed vines there's no right way it's  the balance that we seek and this tension doesn't  

just exist in the real physical world it also  exists in the world of ideas since before the days  

hamlet experienced paralysis by analysis we  have always had the same troubles of balancing  

knowledge and action and it's even worse in  the digital age and now that the common person  

you and i have the ability to digitally link  ideas together another plane of tension has  

opened up between folders and links and that's why  when it comes to managing your digital knowledge  

the access folder structure finds the balance so  give it a try it's actually meant to be broken and  

reshaped by you because one of the fundamental  truths of pkm personal knowledge management is  

that it's personal i wish you good fortune in your  efforts to manage the things that matter to you  

i truly hope to help you get a grip on managing  the information that is important to you  

because the world of information is crazy but  managing things that resonate with you can be fun  

and when it is suddenly the world is so much more  interesting so if you haven't already download the  

free light kit below open it up as a new vault in  obsidian and use it as a playground to run around  

in experiment learn by doing and see what works  best for you hey if this video made you think  

whether you agree or not please like subscribe and  comment below and until next time stay connected

you