What is Project Time Management? Definition & Tools for Time Management in Project Management - AIMS
Summary
TLDRThis script outlines the critical processes in project time management, including defining activities, sequencing, estimating resources and durations, developing and controlling schedules. It emphasizes the importance of breaking down work into manageable activities, establishing logical relationships between tasks, and accurately estimating resources and time for each. The script also introduces tools like the precedence diagramming method to visualize task sequences and explains concepts like leads and lags in task dependencies. The goal is to create an efficient project schedule that can be monitored and adjusted to ensure timely project completion.
Takeaways
- 📅 **Project Time Management** is crucial for ensuring the timely completion of projects and involves various processes.
- 🔍 **Define Activities** involves identifying and documenting specific actions needed to produce project deliverables, which helps in planning and controlling project work.
- 🔗 **Sequence Activities** is about identifying relationships among project activities to define the logical sequence of work.
- ➡️ **Dependencies** are relationships between activities, categorized into mandatory, discretionary, and external dependencies.
- 📊 **Precedence Diagramming Method** graphically represents activities and their logical relationships, such as finish-to-start, finish-to-finish, start-to-start, and start-to-finish.
- 🏁 **Leads and Lags** are considered in determining dependencies to account for the overlap or delay between activities.
- 🛠️ **Estimate Activity Resources** is about estimating the type and quantities of resources needed for each activity, aiding in cost and duration estimates.
- ⏱️ **Estimate Activity Durations** involves estimating the time required to complete activities, providing input for the project schedule.
- 📈 **Develop Schedule** is the process of creating a project schedule model by analyzing activity sequences, durations, resource requirements, and constraints.
- 🔄 **Control Schedule** involves monitoring project activities, updating progress, and managing changes to the schedule to achieve the planned outcomes.
Q & A
What is project time management?
-Project time management refers to the processes required for managing the timely completion of a project, including defining activities, sequencing activities, estimating resources and durations, developing a schedule, and controlling the schedule.
What is the key benefit of the 'Define Activities' process in project time management?
-The key benefit of the 'Define Activities' process is to break down work packages into activities that provide a basis for estimating, scheduling, executing, monitoring, and controlling the project work.
What does the 'Sequence Activities' process involve?
-The 'Sequence Activities' process involves identifying and documenting the logical relationships and dependencies among the project activities to define the sequence of work.
What are the three types of dependencies used to define the sequence among activities?
-The three types of dependencies used to define the sequence among activities are mandatory dependencies, discretionary dependencies, and external dependencies.
How are activities represented in the Precedence Diagramming Method?
-In the Precedence Diagramming Method, activities are represented by nodes and are graphically linked by logical relationships to show the sequence of the project schedule.
What are the four types of logical relationships in the Precedence Diagramming Method?
-The four types of logical relationships in the Precedence Diagramming Method are finish-to-start, finish-to-finish, start-to-start, and start-to-finish.
What is a 'lead' in the context of determining dependencies?
-A 'lead' is the predicted time by which the start or finish of a successor activity precedes the start or finish of its predecessor activity, indicating an overlap between the activities.
What is a 'lag' and how does it differ from a 'lead'?
-A 'lag' is the waiting time inserted between activities, where the successor activity cannot start immediately after the predecessor activity. It differs from a 'lead' as it represents a delay rather than an overlap.
What is the purpose of the 'Estimate Activity Resources' process?
-The 'Estimate Activity Resources' process aims to identify the type, quantity, and characteristics of resources required to complete each activity, allowing for more accurate cost and duration estimates.
Why is the 'Estimate Activity Durations' process important in project time management?
-The 'Estimate Activity Durations' process is important as it provides the estimated time required to complete individual activities with the available resources, which is a major input for developing the project schedule.
What is the primary goal of the 'Develop Schedule' process?
-The primary goal of the 'Develop Schedule' process is to create the project schedule model by analyzing activity sequences, durations, resource requirements, and schedule constraints.
How does the 'Control Schedule' process contribute to project management?
-The 'Control Schedule' process contributes to project management by monitoring the status of project activities, updating project progress, and managing changes to the schedule to achieve the planned outcomes while minimizing risks.
Outlines
📈 Project Time Management Overview
This paragraph introduces the concept of project time management as a set of processes necessary for the timely completion of a project. It outlines various processes such as defining activities, sequencing activities, estimating activity resources, estimating activity durations, developing a schedule, and controlling the schedule. The paragraph emphasizes the importance of breaking down work into activities for better estimation, scheduling, execution, monitoring, and control. It also introduces the concept of dependencies between activities, explaining mandatory, discretionary, and external dependencies. The precedence diagramming method is introduced as a tool to graphically represent the logical relationships and sequence of activities. The paragraph concludes with an example of a globally recognized institution, Ames, offering certifications and educational programs in project management through an online platform.
🔍 Understanding Leads and Lags in Project Scheduling
The second paragraph delves into the specifics of leads and lags in project scheduling. Leads are described as the time overlap where a successor activity begins before the completion of its predecessor, effectively accelerating the project timeline. Lags, on the other hand, are the delays inserted between activities, where a successor activity cannot start immediately after the predecessor has ended. The paragraph explains that leads can be considered as negative values, while lags are positive values. It also discusses the process of estimating activity resources, which involves determining the type and quantities of materials, human resources, and equipment needed for each activity. This process is crucial for accurate cost and duration estimates. Additionally, the paragraph covers the process of estimating activity durations, which is about calculating the time required to complete individual activities with the estimated resources. The paragraph concludes with a discussion on developing a schedule, which involves analyzing activity sequences, durations, resource requirements, and constraints to create a project schedule model. The control schedule process is also mentioned, which involves monitoring project progress and managing changes to the schedule to achieve the planned outcomes.
Mindmap
Keywords
💡Project Time Management
💡Define Activities
💡Sequence Activities
💡Dependencies
💡Precedence Diagramming Method
💡Leads and Lags
💡Estimate Activity Resources
💡Estimate Activity Durations
💡Develop Schedule
💡Control Schedule
💡Schedule Constraints
Highlights
Project time management is defined as processes required for managing the timely completion of the project.
Define activities as the process of identifying and documenting specific actions to produce project deliverables.
Sequence activities involves identifying and documenting relationships among project activities to define the logical sequence of work.
Estimate activity resources is about estimating the type and quantities of resources required for each activity.
Estimate activity durations involves estimating the number of work periods needed to complete activities.
Develop schedule is the process of analyzing activity sequences, durations, resource requirements, and constraints to create a project schedule model.
Control schedule involves monitoring the status of project activities and managing changes to the schedule to achieve the plan.
Ames offers certifications, diploma, MBA, and PHD programs in project management through an online and self-paced learning system.
Dependencies determination is crucial for understanding relationships between activities where one activity is dependent on another.
There are three types of dependencies: mandatory, discretionary, and external dependencies.
Precedence diagramming method represents activities as nodes and links them with logical relationships to show sequence.
Leads and lags are considered when determining dependencies, with leads being the overlap between predecessor and successor activities.
Lags measure the delay between the first and second activity, representing a waiting time inserted between activities.
Estimate activity resources identifies the type, quantity, and characteristics of resources required to complete an activity.
Estimate activity durations provides the amount of time each activity will take to complete, a major input into the developed schedule process.
Develop schedule generates a schedule model with planned dates to complete project activities by entering schedule activities, durations, resources, and logical relationships into a scheduling tool.
Control schedule recognizes deviation from the plan and takes corrective and preventive actions to minimize risk associated with the project.
Transcripts
project time management
it may be defined as processes required
for managing the timely completion of
the project
time management processes here is an
overview of the project time management
processes define activities the process
of identifying and documenting the
specific actions sequence activities the
process of identifying and documenting
relationships estimate activity
resources the process of estimating the
type and quantities of material Human
Resources equipment or supplies estimate
activity durations the process of
estimating the number of work periods
develop schedule the process of
analyzing activity sequences durations
resource requirements and schedule
constraints and control schedule the
process of monitoring the status of
project activities
define activities it is the process of
identifying and documenting the specific
actions to be performed to produce the
project deliverables the key benefit of
this process is to break down work
packages into activities that provide a
basis for estimating scheduling
executing monitoring and controlling the
project work
Ames is a globally recognized and an
accredited institution we offer
certifications diploma MBA and PHD
programs in project management through
an online and self-paced learning system
for registration and details please
visit www.ames.education
sequence activities it may be defined as
process of identifying and documenting
relationships among the project
activities key benefit it defines the
logical sequence of work for better
activity throughout the project
tools and techniques for sequence
activities dependencies determination
dependencies are relationships between
the activities in which one activity is
dependent on another to complete an
action or an activity is dependent on
another to start an action
types of dependencies there are three
types of dependencies which are used to
define the sequence among the activities
they are mandatory dependencies
discretionary dependencies and external
dependencies
precedence diagramming method they are
activities are represented by nodes and
are graphically linked by one or more
logical relationships to show the
sequence
the predecessor activity logically comes
before a dependent activity in a
schedule whereas the successor activity
is a dependent activity that logically
comes after another activity in a
schedule precedence diagramming method
includes four types of dependencies or
logical relationships these
relationships are Illustrated here
number one
finish to start number two
finish to finish number three start to
start and number four start to finish
to start activity are must be finished
before the start of activity B the
initiation of the work of the successor
depends upon the completion of the work
of the predecessor for example the
awards ceremony cannot start until the
race has finished
finish to finish activity are must be
finished before activity B is finished
the completion of the work of the
successor depends upon the completion of
the work of the predecessor for example
writing a document must be finish before
editing can be finished
start to start activity a must start
before activity B can start the
initiation of the work of the successor
depends upon the initiation of the work
of the predecessor for example level
concrete cannot start until poor
Foundation is started
start to finish activity a must start
before activity B can finish the
completion of the successor depends upon
the initiation of the predecessor for
example the First Security shift cannot
be finished until the second security
shift is started
leads and legs they should be considered
when determining the dependencies lead
versus lag leads are the predicted
measurement of how long it will take to
do something while lags measure how far
behind a task or project phase is after
it has started what is lead lead means
the beginning of a success activity
before the completion of its predecessor
lead is the acceleration of the
successor activity or simply we can say
that lead is the overlap between the
predecessor and the successor activity
for example coding might be able to
start five days before the design is
finished
lead type can be considered a negative
value
what is lag for successor activity
cannot start right after the end of the
predecessor activity a lag is awaiting
time inserted between activities in
other words leg time is the delay
between the first and second activity
for example you need to wait three days
after pouring concrete before
constructing the frame for the house lag
time can be considered a positive value
estimate activity resources it is the
process of estimating the type and
quantities of material human resources
and equipment or supplies which are
required to perform each activity
key benefit this per se identifies the
type quantity and characteristics of
resources required to complete the
activity which allows more accurate cost
and duration estimates
estimate activity durations this process
estimates the number of work periods
needed to complete individual activities
with estimated resources
work periods are usually expressed in
hours or days
the key benefit of this process provides
the amount of time each activity will
take to complete which is a major input
into the developed schedule process
develop schedule it is the process of
analyzing activity sequences durations
resource requirements and schedule
constraints in order to create the
project schedule model
key benefit by entering schedule
activities durations resources resource
availabilities and logical relationships
into the scheduling tool it generates a
schedule model with planned dates to
complete project activities
control schedule this process monitors
the status of project activities to
update project progress and manages the
changes to the schedule Baseline to
achieve the plan
key benefits it provides the means to
recognize deviation from the plan and
takes corrective and preventive actions
and thus minimizes the risk associated
with the project
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