Organigrama-Pasos

Summary

This video script delves into unit 9 of 'Principles of Administration,' focusing on creating an organizational chart. It outlines steps for identifying hierarchical levels, recognizing units and their line authority, locating staff advisors, and mapping functional authority relationships. The script emphasizes the chart's role as a communication and analysis tool, highlighting the importance of clarity and simplicity in its design. It also discusses various departmentalization criteria and their representation in the chart.

Takeaways

• 📊 The script discusses Unit 9 of 'Principles of Administration', focusing on structuring and the creation of organizational charts (organigrams).
• 🔍 An organigram is described as a visual representation of an organization's formal structure at a specific point in time, akin to a snapshot.
• 🧩 It serves as a communication tool, allowing anyone to quickly understand the main functions of the organization and the reporting relationships between units.
• 🔎 It is also an analysis tool, enabling the identification of structural issues within the organization's formal hierarchy.
• 📈 Common types of organigrams include horizontal, vertical, and mixed, with the mixed type being the focus of the course, combining elements of vertical and horizontal structures.
• 📝 The process of creating an organigram involves identifying hierarchical levels, recognizing units and their line authority relationships, and indicating staff roles and functional authority relationships.
• 📋 The script emphasizes not to include personal names in the organigram to maintain its representation of the formal structure, not individual assignments.
• 👥 The organigram should be designed to be orderly and concise, with units represented by rectangles (entegrams) and connected by solid lines to show the hierarchy.
• 🔄 It's important to consider the number of areas reporting to each unit to ensure an even layout and to include staff roles that support various units, whether internal or external to the organization.
• ✅ The organigram should also reflect the departmentalization criteria used by the organization, such as by function, product, or geography, which are noted with numbers in circles next to the relevant units.
• 📖 The script concludes with a comprehensive organigram example, detailing the application of departmentalization criteria to various units within the organization.

Q & A

What is an organigram?

An organigram is a graphic representation of the formal structure of an organization at a specific point in time, showing the units or areas that form part of it and the formal relationships between them.

Why is an organigram considered a communication tool?

An organigram is a communication tool because it allows anyone who observes it to quickly understand the main functions of the organization and the reporting relationships between different units.

What types of organigrams are commonly used to represent organizational structures?

Common types of organigrams include horizontal, vertical, and mixed models. Other less common models are circular, semicircular, by blocks, and scalar.

Which organigram type will be used in the subject 'Principles of Administration'?

In the subject 'Principles of Administration', a mixed organigram will be used, starting from the vertical organigram model and including some units with the horizontal model only at the lower levels of the organization.

What is the first step in creating an organigram?

The first step in creating an organigram is to identify the hierarchical levels that exist within the organization.

How should the hierarchical levels be indicated in an organigram?

Hierarchical levels should be indicated by drawing dashed lines and labeling each level on one side of the diagram, typically on the left or right.

What is the purpose of using solid lines and rectangles when drawing units or areas in an organigram?

Solid lines and rectangles are used to represent the units or areas and their reporting relationships, starting from the top down, to ensure symmetry and clarity in the organigram.

Why is it important to consider the number of areas reporting to each unit when drawing an organigram?

Considering the number of areas reporting to each unit helps to place them equidistantly from each other and in relation to the unit they depend on, ensuring a balanced and understandable organigram.

How are staff advisors represented in an organigram?

Staff advisors, whether internal or external, are represented with a dashed line coming from the formal authority line, placed either to the left or right of the area they support.

What are the functional relationships in an organigram and how are they depicted?

Functional relationships are those where one area has authority over another that is not hierarchically under it, for specific issues. These are depicted with diagonal dashed lines in the organigram.

How are the departmentalization criteria indicated in an organigram?

Departmentalization criteria are indicated by a number inside a circle next to the vertical line coming out of each unit, with a reference section explaining what each number corresponds to.