The CORRECT way to use Google Gemini - Updated for 2024!

Summary

This tutorial video walks through advanced features of Google's new AI chatbot Bard to boost productivity. It covers enabling key settings like dark mode and real-time response, then demonstrates practical use cases within Gmail, Drive, Docs, and YouTube using '@' commands. Examples include searching messages, analyzing reports, summarizing documents, reversing image prompts, and distilling video insights. The video also reviews Bard's user-friendly features like suggested prompts, multiple drafts, voice interaction, public sharing of chats, and saving pinned prompts.

Takeaways

• 😀 Use dark mode and real-time responses for better Bard experience
• 📝 @ shortcuts simplify finding emails, docs and more in Bard
• 📋 Analyze docs or data by uploading images or Google Drive files
• 🌟 Structured prompts yield better quality responses from Bard
• 🎥 Distill insights from YouTube videos using Bard's analysis
• 🔎 View different draft responses for alternate formats
• 🗣 Use voice dictation for hands-free interaction
• 🔗 Share prompts publicly or access previous links
• 📌 Pin quality responses to reuse later
• ✏️ Try prompt examples to improve own prompting skills

Q & A

What are some key settings to enable in Google Bard for better performance?

Enable dark theme, toggle on 'Respond in real time', and enable Google Workspace extensions like Gmail, Drive, Docs, and YouTube.

How can the Gmail extension for Bard be useful?

The Gmail extension allows you to easily search for emails on specific topics, like earnings reports. It also helps find confirmation emails quickly.

What is a benefit of using the Google Docs extension in Bard?

The Google Docs extension allows you to analyze the content of a specific document directly. You can ask questions about a document's content without needing to remember the exact file name.

How can you analyze a PDF document with Bard if you can't directly upload PDFs?

If the PDF is hosted online, paste the link into Bard. If it's a local file, upload it to Google Drive first, then use the Google Drive extension to reference it.

What is reverse image engineering in Bard and how is it useful?

You can paste an AI-generated image into Bard, then ask it to output the text prompt used to create that image. This allows you to recreate similar images in Dall-E.

What are some ways Bard can analyze YouTube videos?

Bard can summarize key takeaways from long videos so you don't need to watch the full video. It can also analyze factors behind a video's performance like target audience, user insights, and engagement.

How can default prompts in Bard be helpful?

Default prompts serve as training wheels for writing good prompts. Reading and using them helps you learn to structure better prompts.

What options allow you to modify Bard's responses?

You can click icons to make responses shorter, longer, simpler, more professional, etc. You can also view alternative draft responses.

Why save prompts with quality outputs in Bard?

Saving good prompts allows you to easily reference them later. You can pin prompts, add emojis or names, and quickly find them again.

Where can you find public links shared from Bard?

Go to Settings > Your public links to see a repository of all prompts and responses you've publicly shared from Bard.

Outlines

00:00

💡 Setting Up Google Bard For Optimal Use

This paragraph provides a step-by-step guide to setting up the right options in Google Bard to enable enhanced functionalities. It covers instructions on enabling dark theme, toggling settings for faster response times, instructions on using extensions based on account type, and using the '@' shortcut to access commands for Gmail, Drive and YouTube.

05:01

📝 Practical Applications of Google Bard Commands

This paragraph demonstrates practical use cases of the '@' commands to search Gmail, analyze files in Google Drive, summarize key takeaways from Google Docs, and distill information from charts and images. It emphasizes how these functions save time compared to manual workflows.

Keywords

💡Settings

The video emphasizes customizing Bard's settings like enabling dark mode and real-time responses to optimize the workflow. The overall theme is leveraging Bard's features to enhance productivity.

💡Extensions

Bard integrations with Gmail, Drive and YouTube via extensions to search or analyze content. This allows more efficient workflows compared to manual methods.

💡Shortcuts

The '@' shortcut to access Bard commands for different Google services, avoiding the need to switch between applications.

💡Templates

Bard provides suggested prompt templates to help users learn how to structure effective prompts.

💡Fact checking

Ability to fact check Bard's responses for accuracy, relating to the video's goal of optimizing workflows.

💡Sharing

Publicly sharing Bard conversations allows learning from high quality examples.

💡Voice

Voice input for prompts and voice output for responses enhances interactivity.

💡Pinning

Saving prompts for later reuse increases efficiency.

💡Images

Uploading images for Bard to analyze, instead of manual analysis.

💡PDFs

Techniques to get Bard insights from PDFs not directly compatible with Bard.

Highlights

Enable Dark theme and real time responses for quicker interactions

Gmail: Easily search for emails on specific topics using @gmail shortcut

Google Drive: Vague search queries still return relevant files using @Google Drive

Google Docs: Analyze specific docs using @Google Docs shortcut and file name

Include time frames in Google Doc prompts to analyze most recent content

Upload images into Bard and ask questions to summarize key data insights

Analyze PDF reports by linking to online versions or uploading to Google Drive first

YouTube: Get video recommendations and analyze video performance

Distill long videos into key takeaways and actionable insights

Use suggested prompts from Google as training wheels for writing better prompts

Toggle between drafts to view responses in different formats

Voice interaction allows you to speak prompts and hear responses

Share prompts publicly and save high quality responses for future reference

Course for AI beginners can improve understanding of key concepts

Practical applications demonstrate time savings across Gmail, Drive, Docs & YouTube

Transcripts

To correctly use Google Bard let's first

make sure we have the right settings

enabled so click on the gear icon up top

and enable Dark theme because we're not

internet peasants and toggle on respond

in real time for quicker responses then

if you're using a personal Google

account head on over to extensions and

make sure Google workspace and YouTube

are toggled on I personally like to keep

the other three toggled off because they

sometimes activate without being

instructed to and that slows down my

workflow extensions are not a available

just yet for Google business accounts

for whatever reason so make sure you're

subscribed for future updates now that

extensions are enabled you can use the

@ shortcut to bring up a list of

commands for Gmail Google Docs Google

Drive and YouTube at first I thought

this was a very gimmicky feature because

I could probably perform the task faster

if I just go to Gmail drive and YouTube

but I found quite a few use cases that

save me a bunch of time starting with

the Gmail I like to ask Bard to search

for all emails related to one specific

topic for example @ gmail email give me

all emails that mention Spotify earnings

and Bard knows that I'm looking for

emails that contain analyst reports on

Spotify if I try to manually search for

those same emails in Gmail I would see a

ton of unrelated results even if I use

search operators like from and and

quotation marks I would also need to

right click open in new window to open

multiple emails whereas in Bard I can

open these emails in new tabs directly

and just start reading another practical

example would be confirmation emails at

gmail find all Flight confirmation

emails from this year and usually these

are annoying to find if you don't use

labels in Gmail but Bard finds them with

no problem moving over to Google Drive

I'm able to input a very vague search

query at Google Drive could you please

find all documents related to SAT prep a

standardized test I prepared for decades

ago should be in PDF format and boom

Bard understood the context and gives me

all the PDF files I had saved ages ago

whereas if I went to Google Drive and

searched for SAT tons of irrelevant

results and even if I filtered by type

PDFs still a lot of unrelated results

like my resume if you learned something

new from this video already drop a like

but if not feel free to hit that dislike

button twice to really make your point

now on to Google Docs this is super cool

you can at Google Docs input the

document name in quotation remarks for

example ey year one self assessment and

ask bard to only consider the content of

this specific file in your answer your

task is to take an action in this case

analyze the file and share the top three

takeaways and Bard will pull information

from that specific document and take

that Action Pro tip if you can't

remember the exact name of the file you

can start off with at Google Drive find

the self assessment for my first year at

ey ah here it is at Google Docs please

analyze and summarize the top three

takeaways from this document you can

take this a step further and include a

time frame in your prompt as well for

example at Google Docs what is the most

recent position I held in my latest

resume and Bard will consider the last

updated date when deciding which file to

pull information from apart from the

workspace commands I also regularly use

the image upload feature to distill

important information for example if I

were to present you with this chart you

might be overwhelmed by all the data

points thanks to Bard we can Command or

control C to copy this image command and

control V to paste it within bard and

input assume the role of a senior

business analyst with over 20 years of

experience what are the top three key

takeaways for this chart and we're told

that the pace of innovation in open

source LLMs is accelerating the gap between

open source and private models is

narrowing rapidly and we're on the cusp

of a paradigm shift in AI if we refer

back to the original article we find

that Google Bard is correct new research

shows that open-source competitors are

catching up to the their private model

counterparts use case number two is

something I do everyday at work I see a

table with data in it that I want to

analyze and play around with but it's in

a non-editable format like a PDF I take

a screenshot paste it into Bard and say

give me the data in table format be as

accurate as possible and now with one

click I can export this entire table

into a Google spreadsheet to start my

analysis this literally saves me hours

every week use case number three is for

those of us who use text to image models

I find an AI generated image I like copy

and paste into Bard and say reverse

engineer the text prompt for this image

so that I can use that text prompt to

get a similar image in DALL-E Bard outputs

a simple prompt and a lot of additional

details for us to consider but even if I

just take the simple original prompt and

copy paste into ChatGPT ChatGPT

generates a pretty similar image using

its integrational DALL-E some of

you might be wondering at this point

what about PDFs can I upload a PDF file

onto Google bard and the answer is

technically no but definitely yes

meaning although you can't upload a PDF

file there are two workarounds method

number one if the PDF is already hosted

online like this BCG report you can

simply paste the link into Bard and say

analyze this report tell me who the

intended audience is and give me the

top three takeaways be as specific as

possible in your response by using

examples from the report and Bard will

be able to take action directly method

number two upload the PDF onto your

Google Drive and using the at Google

Drive command ask barc to pull

information and take action for that

uploaded file by the way this video is

not sponsored but it is supported by

those of you who subscribe to my paid

productivity newsletter on Google tips

Link in the description to learn more

moving on to the YouTube Vision

functionality you might have seen other

videos talk about how you can ask Bard

for YouTube video recommendations and in

my opinion that's kind of silly because

it's much faster and more accurate to

just search directly on YouTube but

where Bart shines is if you want to

analyze a video for example why did this

PopCorners advertisement perform so well

with over 5 million views 250,000 likes

and over 6,000 comments I can use the at

YouTube command paste the video URL and

input analyze this advertisement and

tell me who the target audience is what

the user insight is and why it performs

so well and why the engagement level is

so high and Bard summarizes a plot

answers my questions and expands on

those insights another way I like to use

the YouTube Bard integration is to take

a longer video that I'm interested in

but I don't have time to watch for

example this 2-hour podcast between

Huberman and Goggins on how to build

immense Inner Strength I go to Bard at

YouTube paste in the YouTube url First

share the top three takeaways from this

video and second what are the five

actionable steps I can take to build

inner strength give me specific examples

from the video this allows me to quickly

distill learnings from the video and now

I can just focus on a specific 10 to 15

minute segment uh to dive deeper into a

particular concept celebrate small wins

that's actually a very underrated tip in

addition to these practical applications

let's go through some of the features

that make Google Bard so user-friendly

for example if you open up a new chat

you can and should click on these

default options to see recommended

prompt structures from Google for

example this one understand a complex

topic uh I just need to replace the text

in blue here Briefly summarize this

concept let's choose large language

models uh you're an expert on this

concept and able to explain it in a

clear concise manner blah blah blah

let's see what happens and the biggest

benefit to using these default prompts

by Google is the more we read and use

them the better we get at writing and

structuring our own prompts Google is

basically giving us training wheels for

prompting I can also choose to modify

the response by clicking the icon here

to make it shorter longer simpler more

casual more professional how do you

professionally say I'm not accepting

that meeting because it's a waste of my

time declining this invite as I don't

feel my participation in this

discussion is required I can also click

the Google icon here to fact check the

the response by Google bard green

highlight means uh Google is fairly

accurate and if you see yellow it means

eh it's a little bit iffy I actually

click this drop down menu here to view

other drafts quite often because other

drafts might give you a better format

for example

this one draft three uh here are three

key things about LLMs right versus the

original draft just tells you what LLMs

are able to do so it really depends on

your personal preference you could just

cycle through the different drafts if

you prefer to interact with Bard via

voice you can click on the microphone

icon here to speak your prompt give me

the funniest and most hilarious dad joke

you can think of and after the answer is

generated click on the speaker icon to

listen to the output did you hear about

the restaurant on the moon great food

but no atmosphere you know what makes

this super realistic Bard actually goes

ahead and explains the joke how

atmosphere has a dual meaning that's

what dads do when no one laughs

right anyways if you click on the share

button down below you can choose to

either share your latest prompt and

response or the entire chat publicly and

I personally like to generate a more

informative headline before sharing the

link with others you can even find a

repository of all your public links by

clicking on the settings icon your

public links Pro tip I like to save

prompts that have generated high quality

outputs by clicking the three dots here

clicking pin giving it a new name adding

an emoji and clicking pin so that I can

easily reference this in the future if

you found this tutorial helpful check

out my 10-minute summary of Google's AI

course for beginners see you on the next

video in the

meantime have a great one