Google Gemini for Workspace ✨ The Gemini Dilemma: Harnessing Workspace Power Within Limits
Summary
TLDRThe video discusses the speaker's exploration of Gemini Advanced, a new Google AI service that provides enhanced AI capabilities through a premium subscription. The speaker highlights key Google Workspace integrations like Google Docs, Gmail, and Slides that utilize Gemini to assist with writing and content creation. However, they express disappointment upon learning of strict monthly usage limits that cap Gemini interactions, feeling this could limit the service's usefulness. Overall, while excited by Gemini's potential, the speaker remains skeptical given limitations, risk of inaccurate suggestions, and the need for users to validate AI-generated content.
Takeaways
- 😊 The video introduces Google's new Gemini Advanced chatbot capabilities available through their premium subscription offering
- 😮 Gemini Advanced provides access to Google's most advanced AI model for improved performance
- 🤔 Gemini Advanced has integration across Google Workspace apps like Gmail, Docs, Sheets, Slides and Meet
- 😀 Gemini can help write emails, documents, presentations using AI via prompts and suggestions
- 🙁 Gemini Advanced has a monthly limit of 500 prompts and suggestions you can use
- 😠 Hitting the usage limit causes Gemini to stop providing assistance which is frustrating
- 👎 The features seem fairly basic and limitations make it less useful than hoped currently
- 😊 Google ONE premium subscription also includes increased Google Drive storagebenefits
- 😐 More clarity needed upfront on Gemini Advanced limitations to set proper expectations
- 🤷♂️ Overall capabilities seem promising but limitations may force use of alternative AI tools instead
Q & A
What AI assistant is the person using in the video?
-The person is using Gemini, Google's AI assistant that comes with their Google One premium subscription.
What are some of the key benefits of Gemini mentioned in the video?
-Benefits mentioned include improved performance with the upgraded 1.0 Ultra model, integration across Google Workspace apps like Gmail and Docs, increased storage, and enhanced creative capabilities.
What monthly usage limit surprised and disappointed the person?
-There is a 500 monthly limit on the number of times you can request Gemini's help or accept its suggestions across the Google Workspace apps. This limit surprised and disappointed the narrator.
What Google Workspace apps can you use Gemini in?
-The video mentions you can use Gemini in Gmail, Docs, Sheets, Slides, and Google Meet.
What are some examples of Gemini features shown in Google Docs?
-Examples include the 'Help me write' feature to suggest text, check spelling and grammar, and help rewrite or summarize existing text.
How can Gemini assist with presentations in Google Slides?
-In Google Slides, Gemini can generate images based on prompts and apply different artistic styles to the images.
What tips does the video offer for writing effective prompts?
-Tips include using natural language, being concise yet providing context, using specific relevant keywords, and breaking down complex requests into separate, simpler prompts.
Why does the narrator plan to follow up with another video?
-The narrator plans a follow-up video to demonstrate actually using the Gemini features instead of just introducing what they can do.
What concerns does the narrator raise about relying too much on AI?
-Concerns mentioned include getting inaccurate or inappropriate suggestions from the AI, becoming complacent about validating the information, and overall trust issues with AI still being in early development.
What is the narrator's overall view of Gemini by the end of the video?
-While excited about the potential, the narrator ultimately feels disappointed and limited by the monthly usage cap, concerned it will restrict the practical value.
Outlines
😀 Introducing Google's Gemini AI assistant
The first paragraph introduces Google's new Gemini AI assistant, which is part of their Google One AI Premium subscription. It discusses some of Gemini's capabilities like reasoning, following instructions, coding, and creative inspiration. The author also compares it to other chatbots like ChatGPT and Copilot.
😕 Discovering usage limits
The second paragraph reveals that Gemini has monthly usage limits - only 500 prompts per month. The author expresses dismay over this, as it could really limit the experience, especially compared to competitors with no hard limits.
🤔 Exploring Gemini's capabilities
The third paragraph looks at some of the specific capabilities offered by Gemini across Google Workspace apps like Docs, Gmail, Meet, Slides, and Sheets. Most of the features seem fairly basic, leading the author to question the value given the strict usage limits.
😟 Realizing the limitations
In the fourth paragraph, the author provides more commentary on the limitations of Gemini based on their initial exploration. In particular, they cite the complexity limits compared to tools like Copilot and the unreliability of the content.
😐 Summarizing thoughts on Gemini
The final paragraph summarizes the author's perspective after the initial discovery of Gemini's capabilities and limitations. While excited about the potential, the strict usage limits, risk of inaccuracy, and need for validation lead to some hesitancy and doubt moving forward.
Mindmap
Keywords
💡Gemini
💡prompt
💡limitations
💡Google Workspace
💡storage
💡accuracy
💡privacy
💡iterative
💡training data
💡trust
Highlights
Using Google's most capable AI model, the Gemini 1.0 Ultra
Key benefit is Gemini's ability to sync with Google Search
Got 2 months free trial to try Gemini Advanced
Gemini Advanced has far more capabilities for reasoning, following instructions, coding and inspiration
Also get 2 TB free storage with Google One AI Premium subscription plan
Surprised to learn there's a 500 monthly limit on prompts and suggestions
After limit reached, Gemini stops accepting prompts and stops suggesting
2 types of actions count against limit - asking Gemini to do work, and accepting its suggestions
No similar limits on Microsoft 365 with Copilot
Google Workspace Gemini features seem pretty basic - draft text, create images
Tips to write effective prompts - be concise and clear, provide context, use specific keywords
Must break down complex tasks into separate, simpler prompts
Still need to validate accuracy of results due to AI limitations
Wait to try it until capabilities improve further
Will follow up with video demonstrating the Google Workspace Gemini tools
Transcripts
hello humans and future AI
overlords I'm using Chrome and I'm at
G.G
google.com uh you can see here I'm using
Gemini Advanced I did get the
subscription so uh Gemini Advanced um
gives you access to Google's most
capable AI model the ultra 1.0 um
there's a 2 months uh trial at no charge
so you get two months to try it out
which is really good because as most
people know these tools are very new and
they are
um having issues you know so anyway but
uh I do have to say um I'm a big fan of
the chat bots of course chat gbt blew my
mind uh Microsoft
uh Bing chat copilot um has lots of
great capabilities when Google B came
out um had limitations but I really
liked it one of the big benefits of the
Google bard now the Google Gemini
chatbot is it's um It's ability to sync
with Google Search now um all of these
chatbots have limitations and um it's
one of those things where it can really
kind of ruin the experience when you get
bad data or you get a non-responsive app
or it's like I can't do that and it's
just like ah you know but anyway uh but
um I'm still you know learning these
tools and um I set up a subscription to
um uh to Leverage The Gemini Advanced um
and I'm I'm really uh exploring it and
using it so it's it's going to be 20
bucks a month um and so basically you
get their 1.0 Ultra model um you know
you get uh better performance even
during peak times I didn't realize that
uh you know that some of these
experiences were being downgraded but I
didn't notice it so I didn't you know
don't know you don't know any better um
and then uh um it's got Gemini and Gmail
docs and more so really kind of cool um
so uh Gemini Advanced is far more
capable at reasoning following
instructions coding and creative
inspiration uh we can't wait to see what
you
create um
and it is a really a very simple process
to to upgrade when you're in the the at
the Gemini tool um in addition because
it's part of the Google one AI Premium
plan um you get two terabytes of storage
which is great I was already paying for
Google one and I was getting like 100
gigs of storage which was not enough but
the uh the two terabytes is fantastic so
uh you know the the advantages are you
get the Gemini in the Google workspace
tools and you get the two terab of free
storage too which is great and the super
enhanced uh Gemini Advanced uh 1 Ultra
model um and I'm very excited about that
um one of the things I've really been
interested in doing is I wanted to learn
more this has come out recently was the
um Gemini for Google workspace so uh it
it requires the the Google one AI
Premium plan um I was trying some of
these features through the Google
workspace Labs um you know the the help
me write feature uh and Gmail was
something I was using in advance of this
um that I thought was really cool um and
then um one of the things really
interesting it says when using Gemini
and Gmail doc sheet slides and meet
features through Google 1 AI premium
there's usage limits so let's open that
up and take a look so usage limits for
in Gemini for gole Google workspace so
um you use your
Gemini uh uh in Gmail doc sheets slides
and meet is subject to a monthly usage
limit you can use these feature 500
times per month this is kind of freaking
me out I did not realize this is like
the you know the caps on you know your
phone calls I mean this is like wait
what your caps on data usage for your
internet like this is not cool the usage
limit can't be shared with other people
and it doesn't roll over to the next
month so your limit resets on the first
day of each month well tomorrow's the 1
so that's cool um guess I get 500 you
know starting uh starting tomorrow but I
did not know that there was a 500 limit
that kind of upsets me to be honest um
so how does my use of Gemini gml doc
sheet slides and meet affect my monthly
limit so there are two types of actions
that count against your limit you ask
Gemini to do work for you this happens
when you use features like help me write
which I use often help me visualize or
create a redraft of content in Google
workspace
apps you accept a suggestion from Gemini
when Gemini detects an opportunity to
help you get work done it makes
suggestions that you can choose to
accept or ignore suggestions that you
ignore don't affect your usage limit but
when you accept a suggestion it counts
toward your usage limit okay uh what
happens when I reach my monthly limit
you're warned when you approach your
limit after you reach your limit Gemini
stops accepting your prompts stops
making practice suggestions that is a
bummer I mean that is a real bummer um
I'm I am not uh happy about that um
that's something that I think really
should have been made really clear up
front I'm glad that this is in you know
is in the mode where we're just uh um
getting started but I was really really
surprised about that so um there's a
link about how Gemini protects your data
and these were
are a lot of their privacy uh things
that they've had in place even prior to
the Google one AI Premium plan um but
yes they definitely protect your privacy
so uh in here um this is where we can
learn about current Gemini features so
in Google Docs youve got the help me
write feature um where it can suggest
text based on prompts uh let's see let's
take a look see what this looks like
here so
um
H so in Google Docs you can use to help
me write prompt to suggest text using
artificial intelligence write new text
for example you can ask Google dos to
draft a letter or a social media caption
rewrite existing text you know you can
rephrase text or make it more formal
more concise or more detailed um before
you use Gemini Gemini features don't
represent Google's views so these are
all those you know um legal ease around
you know don't rely on Gemini features
as Medical
Legal Financial professional advice
Gemini fatures may suggest inaccurate or
inappropriate information or feedback
makes gemina more helpful and safe
Enterprise and users can submit feedback
about their experiences so um that's uh
that's great um so you can use it to
draft write song lyrics All the creation
stuff that we do in the chat box looks
like you can do directly in the tool and
it's almost like well why would I do it
inside the app if I've got this 500
count limit I mean I'm just uh wow
that's really sticking with me um use
proofread U check spelling and grammar
uh or stylistic so check your spelling
and grammar and go Google Docs so this
is um so it's got some options here I
mean that that's already kind of
available
um so so that's in Google Docs uh sounds
pretty basic to be honest um in Gmail
this is the you know draft your email to
help me write feature which I've been
using even prior to the subscription um
um so you know I don't know if that was
going to disappear you know from the uh
from uh from being available without
without a subscription um it's nice
don't get me wrong the first time I used
it was in this you know email actually
uh you know to to YouTube about wanting
to meet up um um I thought I got in
trouble for one of my YouTube videos but
it wasn't that at all but anyway um so
yeah creating a You Know cover letter
birthday you know as soon as creating
you know a Content you know uh based on
a prompt I mean that's all pretty basic
u in Google meet so uh create a
background image um so let's you create
background images based on prompts I
mean that's cool you know having you
know you know custom background images
for your you know for your for your
meeting um um look and sound your best
improve Google meet video quality um
interesting so it looks like there are
some capabilities there and then in
Google Slides um you can use AI for your
presentation to create images and other
tasks you you can use the create an
image with Gemini uh button to enter a
prompt for example you know create an
image of a picnic or an abstract
painting um so let's just click here and
look at this so this is um you know on
Google Slides you can use create image
with Gemini uh and you know creating
image props you know you you likely
you've done that before in chat Bots and
stuff like that so um and then we've got
all the you know kind of legal about it
you know you got the um use AI to create
an image on your computer you know open
a presentation of Google Slides um click
insert image and then create image with
Gemini um and then in a panel on the
right enter your prompt um you know and
they've got some prompt examples here
you know and then you can click add a
style create you know we'll give that a
shot but um that's that's cool um and
then in Google Sheets so you can use
artificial intelligence to organize
automate manual text processing tasks so
use help me organize to draft a trip
plan or task tracker learn how to create
tables based on prompts
um so let's see here so we've got to
help me
organize um use AI to organize and track
your data sheets on your computer open a
new spreadsheet uh or tab in Google
Sheets click the help me organize
sidebar will automatically open um and
then enter a prompt plan a hiking trip
in Iceland you know so putting your
prompts there click create um and then
it'll generate a table interesting
that's cool
um I mean this all seems really pretty
basic um and then uh learn how to use an
enhanced Smart Fill so enhance Smart
Fill so article refer is referring to
feature available to users on Work Work
accounts through gim or JS ad so this
looks like this is a this feature is
also available
through Early Access testing program
Google workspace Labs um so use AI to
fill out your
sheets
um and of course they got the
limitations you know about content that
may not be appropriate or accurate um so
basically um you're
um entering in you can see smartfill
suggestions andies once you make an edit
live suggestions you know or when you um
except suggestions yeah you get that 500
limitation for every time I accept a
suggestion like I could just see going
through those in days that's just that
just doesn't seem that just doesn't seem
right uh to be honest um there's not
that kind of limitation in uh the
Microsoft 365 platform with co-pilot so
right now um this is a strike against uh
this this platform right now so H this
is a bummer uh let's go back here to um
so this is get the most out of Gemini
and Gil docks and more um so uh basic be
best
practices um so looks like there's a oh
a Gemini cheat sheet productivity guides
by job roll tips for writing prompts
more resources oh this is cool so Gemini
cheat sheet let's take a
look um so write something new just to
help me write you know create content
you know rewrite something help me write
summarize or shorten you know draft an
email uh organize with Gemini and Google
sheet so um ins in so click insert help
me organize to open the Gemini sidebar
and then enter your prompt to create
content um so creating images and slides
and Google Slides um so it's create
image so it's you know so Google Slides
is about creating images this is really
um I mean as I'm reading this for the
first time I'm really finding this to be
really
pretty pretty limited um so tips to
write promps for Gemini you know use
natural language be concise and clear
provide context use specific and
relevant keywords break down complex
tasks and separate prompts and that's
definitely something I've noticed is
that you know when you start when you're
playing with chat Bots and you're
prompting and stuff like that you know
you're you're kind of at least for me it
was kind of going from Google searching
to prompting is different because you're
not just searching for things you're
actually you know you you can be
searching and asking and learning but a
lot of times now you're you're doing
more than that you're searching and
creating and generating you know and and
building and stuff like that so um
you're going uh away from um just being
a Content consumer to a content creator
and it's you know in partnership with
the with the AI uh but anyway so we we
got the limitations here about the views
and all that kind of stuff so so here um
it's got some examples of you know
getting the best results so you know
taking um simple words um you know and
expanding out the context of it you know
being clear and concise but giving some
context so that U it's clear to the AI
what you're really asking for and that
is definitely something that you just
kind of pick up over time and I've I've
noticed that my
thought process behind what I ask in
prompts is changing because I need to be
more specific I need to provide
context um so what was once a lot of
like you know kind of key Search terms
that I used in Google search um you know
and things like that are now becoming a
little bit more detail oriented a little
bit more context
oriented um and uh you know and then you
know you get into those situations where
you know it can't do The Prompt so you
got to break it down into pieces and
stuff like that you know I remember you
know I wanted um you know like um Gemini
to to go build basically a spreadsheet
of a lot of the most recent um
entertainment Awards and you know kind
of create columns for all of them and
aggregate kind of best film and it's
like I can't do that you know um but but
basically I took it through it step by
step and said okay go identify all these
entertainment programs create a column
to identify the best film for each of
them in a table and it went and did it
and I said okay now go at so it created
it for 2022 and each kind of
entertainment program with uh with rose
for those and then a year for for 2022
then I said well go add you know 2021
and then it went and added and go add
2020 um you know to it and so it just
added and then I could say oh go add a
row to it that had this other um award
program you know that that that maybe
wasn't in the list and it went through
and added it as well so so it's one of
those things like sometimes the the
complexity of what you're asking it to
do you have to work with a co-pilot to
kind of build it up now it really is
very um it's one of those things where
it just kind of I guess depends on the
training and the intelligence of the
tool and where it's evolving because
I've done stuff like where I've asked it
to create tables of shows and series and
there's a show I really enjoy called
Taskmaster where I asked it to go out
and you know create a uh table of uh
episodes for a Taskmaster season and
then I said Okay add the uh the winner
of of each of those days in that series
and then I said oh yeah and then go add
the points that each person got uh each
day in that Series so it was kind of
amazing where it was so fluid that you
could have this kind of simple
conversation and then work working with
the tool begin to ask it to build out
your table and stuff like that so I feel
like that's what we're kind of doing
here we're going from these very simple
to more contextual content and it may
require some iterative uh kind of work
and some of that's maybe on me as a
human trying to give enough context um
also I think sometimes it could be on
the AI capabilities and stuff like that
as well so let's see I'm GNA go to this
is the cheat sheet so yeah so we kind of
already kind of looked at this which is
great but this is I think is fantastic
um so there's uh related resources you
know around you know you know we've kind
of you can tell that we've kind of
looked at some of this stuff already um
draft emails in Gemini so this is you
know that whole issue of opening it up
clicking help me write you know putting
your prompt in there clicking create you
know making you know changes based on
what content it creates in here and then
clicking insert if you like it you've
got the option to recreate and ref find
it refine it to make it you know shorter
or professional you know more more you
know um but anyway it it it's got a lot
of uh you know pretty cool options but
that's something that helped me write
I've been using helped me write for a
while now and it's great um I love it to
kind of get off the ground you know with
the emails or respond to an email um a
lot more easily using that tool it's
fantastic
um let's see create background images
and and the Google meet tools so let's
look here at that so create background
images um so basically you're in Google
meet um and you're going to generate a
background so it looks like okay you put
in your prompt and then you pick a style
and then you pick your record I mean
that's that's cool I mean it's you know
it's not I mean I was going to say it's
not rocket science it's it's AI science
you know which is cool but um there's
clearly I mean a lot going in there I
don't mean to to denigrate it um but
anyway uh this you know so Google uh
Gemini for Google workspace it's part of
the Google one AI Premium plan um you
know this is just an introduction to it
uh talking about it I'm going to
actually do another video where I
actually use it and I'll capture that uh
but now I've got some background on what
I can do with it what I should do is um
use up those 500 prompts today since the
clock changes over tomorrow um anyway um
you know um I'm excited about this I'm
hoping that these caps grow because I
could see hitting this cap very quickly
particularly if I if I use this a lot um
and and if if it is something you know
it's one of those things like when you
started using chat GPT and you would get
hit in the face with that training data
uh date where that training data date
was so old that the content in the tool
just wasn't relevant anymore uh or was
just too far out of date for what you're
looking for um this you know is a is a
limitation in here um and that's the
thing I think we've got to you know we
all have to kind of understand about
these new AI tools is that there are all
kinds of risks and limits and stuff like
that and you and you see that when
you're looking at the content here um
you know it's always is kind of telling
you before you use Gemini you know uh
suggestions don't represent Google's
views don't relying it for certain types
of advice you know inaccurate
inappropriate information so I mean it's
like you know we still have to live in
this I feel like hypervigilant world
where when using AI we have to be even
more uh you know aware of what we're
getting and you know and that it it kind
of defeats the purpose if you can't
trust it to be honest um you know but um
and you hear all these stories of you
know people you know you you know
filling you know lawyers using it and
creating and it creates you know um you
know uh content in their legal briefs
that are is completely uh untrue and and
and and and was generated but not
accurate anyway um you know and so I
definitely don't want it to do that kind
of thing so I think starting with it you
know from a personal perspective
um you know I want to use it to do some
very simple tasks I want to do it use it
where I can validate this those simple
tasks and then build on it to do some
more some more complex things uh but but
anyway um I am uh you know I am excited
to explore it I do think you get two
months free to try it I recommend it you
know I think it's you it's worth uh you
know your time to go try it out it's
going to get better it's going to
improve so maybe wait a little bit
before it gets better I'm not sure um
you know but anyway um thank you for
watching this video um I will do a
follow-up video where I actually use the
tools you can see it but this is just an
introduction where I just wanted to kind
of find out what can this do what's
possible um and uh the big uh Awakening
of the
500 um you know limit uh uh prompt limit
is uh kind of crazy so basically it's
going to make me want to do prompts
inside the Gemini uh chatbot and then
just paste them into the tool and not
even you know not even do them in app
which is just not the point um but
anyway we'll see here
um thank you for joining me today sorry
for the rant um a little bit more
negative than I thought it was going to
be but I was just really surprised so uh
but we'll see how it goes maybe it won't
be so bad but oh man I definitely doubt
it it's either one of those things I'll
hit that wall one a couple of times and
I'll be like nope I'm going to go to the
place where I don't get hit with a limit
you know um but anyway um we'll see you
in the next
video
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