PR Masterclass for Startups with Juliet Fallowfield
Summary
TLDRPR expert Juliet Fallfield provides tips on PR strategy for startup founders in a webinar. She explains the difference between paid, owned, and earned media, emphasizing that earned media where someone else endorses your brand is most powerful. She advises goal-setting, knowing your audience, timing pitching correctly, repurposing content, and building relationships with journalists. Fallfield also details her agency's approach of training clients to do their own PR for maximum effectiveness. The webinar finishes with a Q&A session covering topics like justifying PR investment and making the most of media coverage.
Takeaways
- π PR is someone else saying you're good, while advertising is you saying you're good
- π Create tools like mission and vision statement, brand lexicon, audience personas to clearly define and describe your business
- π― Set tangible PR goals based on brand awareness, community building etc. and prioritize accordingly
- β± Budget your PR time like your finances to maximize efficiency and avoid wasting time
- π Use free tools like Google Alerts to monitor media coverage of your brand and identify pitching opportunities
- π Read publications you want coverage in to ensure your business fits their audience before pitching
- π Plan PR activities factoring in typical lead times of 4+ months for print features
- π‘ Repurpose owned content like podcast interviews to earn coverage in other publications
- π€ Build genuine relationships with journalists by being helpful and reliable to earn their trust
- β Track PR results to quantify reach, guide strategy and further leverage successful coverage
Q & A
What is the difference between advertising and PR?
-Advertising is paying to promote your business while PR is earning media coverage through outreach to journalists and publications.
What tools does Juliet recommend for startups to manage their own PR?
-Google alerts to monitor news mentions, media lists to track journalist contacts, coverage tracking docs, calendars to plan PR campaigns, banks of pre-written content, and using scheduling tools to manage outreach.
How can startups best justify the ROI of PR to their leadership?
-Explain the long-term brand awareness benefits PR provides and have leadership buy into goals upfront rather than trying to directly correlate PR to immediate sales.
What considerations are important when developing an initial PR strategy?
-Know your target audience and messaging, set realistic objectives aligned to business goals, and dedicate sufficient time and resources.
What tips does Juliet have for pitching journalists effectively?
-Personalize emails, lead with angles relevant to the publication, follow up politely, and provide information the way journalists want it.
How long does it typically take to secure a major feature story?
-Start pitching 4+ months in advance to allow for research, writing, and editing. Juliet shared an example that took 7 months from idea to publish.
What legal precautions should you take when promoting editorial coverage?
-Be careful not to directly republish content. Instead, link back to the original article from your site and social media.
How can you build relationships with journalists over time?
-Engage genuinely with their content, share relevant industry information, demonstrate reliability, and look for opportunities to be useful.
Why does Juliet recommend brands learn to do their own PR?
-Business owners tell their own story best. DIY PR meets journalists' needs better than agencies and builds internal skills.
What ongoing effort is required to maximize PR results?
-Have a process to repurpose coverage into owned content across your website, social channels, and newsletter to extend reach.
Outlines
π Overview of PR strategies and goals
The first paragraph provides an introduction to PR strategies for startups. It advises focusing on core business like an Instagram shop first before prioritizing PR. Key goals for PR include increasing brand awareness, engagement, and community building rather than directly driving sales.
π Misconceptions about PR
The second paragraph dispels some common misconceptions about PR being simple or straightforward. It emphasizes PR as a complex process that requires strategic planning and management of expectations.
π― Defining and prioritizing PR goals
The third paragraph advises clearly defining PR goals and success metrics aligned to business objectives. This prevents getting overwhelmed and guides strategy. Examples of goals include specific podcast, newsletter, speaking event targets.
π°οΈ Managing time for PR activities
The fourth paragraph focuses on the importance of scheduling dedicated time for PR activities. It's a proactive process that requires planning to see results. Time is highly valuable for startups so budgeting time like finances is crucial.
π§° Essential PR tools and assets
The fifth paragraph outlines key PR assets startups need like vision/mission statements, brand lexicon, competitor analysis, founder bios, press releases etc. These provide credibility, consistency and preparation for media outreach.
β³ Typical PR campaign timelines
The sixth paragraph illustrates the lengthy timelines for a typical PR campaign. It emphasizes starting early with initial research and outreach 4+ months before desired publication date for long lead publications.
π Leveraging and repurposing media coverage
The seventh paragraph advises properly leveraging and legally repurposing secured media coverage across owned channels. This includes tracking coverage in a centralized document for consistency and follow-ups.
π€ Finding business partners
The eighth paragraph responds to a question about connecting with business partners. It recommends providing more specifics on the query for a helpful response.
π Getting coverage in top tier publications
The ninth paragraph responds to a question on leveraging Wall Street Journal coverage for follow-on interest. It advises showcasing achievements subtly to other publications rather than explicitly announcing past wins.
π Parting tips and closing comments
The final paragraph concludes with parting tips on making personalized overtures to specific journalists and being helpful to them. There is an open invitation for further discussions and recommendations for relevant entrepreneur interviews.
Mindmap
Keywords
π‘public relations
π‘earned media
π‘pitch
π‘coverage
π‘messaging
π‘press tools
π‘exclusives
π‘lead times
π‘Google alerts
π‘ROI
Highlights
PR is someone else saying that you're good, while advertising is you saying that you're good
Owned platforms like your website and social media are fully in your control, while earned media like press coverage requires pitching and is not guaranteed
It's crucial to define your PR goals and success metrics upfront before developing a strategy and pitching
Use tools like Google Alerts to monitor media coverage of your brand, keywords, and competitors
Read publications you want coverage in to ensure your brand and stories fit their audience and angles
Save time on PR pitching by using schedule send functions, templates, and text replacement shortcuts
Maintain an editorial calendar to target relevant special issues and themes for your industry
It's better to send 10 well-targeted pitches than 100 blanket emails to journalists
Feature stories require significant lead time - pitch 4+ months out from desired publication date
Thank journalists after getting coverage and invite them for future stories to build relationships
Repurposing content across owned, earned, and paid channels reinforces messaging and expands reach
Focus PR efforts on select high-impact targets rather than trying to be everywhere at once
Customize and personalize pitches to show journalists why their readers will care about your story
Follow up persistently with key targets in multiple ways - email, social media, events, etc.
Reliably provide journalists value and never waste their time to become a trusted media resource
Transcripts
sometimes meet people like you don't
need PR yet you just need to do your own
Instagram shop and that should be your
priority look at clavio look at email
marketing to support that you haven't
actually got a PR story to tell yet so
that initial strategy work at the
beginning knowing who you're talking to
knowing what you want to say how you
want to say it is crucial that you don't
then waste time hello everyone Welcome
to our webinar today on PR hacks for
startup Founders my name is Amilia and I
work with founder Institute and founder
Institute is the world's largest global
accelerator for early stage startups and
it turns business ideas into fundable
scalable and Global businesses today I'm
very excited we have an amazing uh guest
she's a PR expert with tons of
experience but also she's a host of a
startup podcast her name is Juliet
fallfield
and she's going to join us now hi Juliet
welcome uh before we start the session
we want to know more about you our
audience is usually Global so please use
the chat to uh introduce yourself tell
us who you are where you're joining from
and also uh please take a moment to see
the other features on the platform on
your right hand side
there is a Q&A section most of you who
have joined us before know that this is
a place uh where you put your questions
for our speaker and then we find them
easier later and we can ask her also
there are emojis down under uh the
screen you can use them to help us uh
get your
feedback and uh we want to publish a
poll quickly now to ask you one question
that will help us uh know know you
better and your needs understand your
needs better so what is your biggest
challenge with public relations is it
time money or understanding
it so
understanding is number one at the
moment good
nice yes so that's a very useful then so
I'm going to hide this but you can still
uh vote it's in the bar and now uh
Juliet will do her in through her
presentation for about 20 30 minutes
then I'm going to jump back to ask
questions for our Q&A session and then
we will meet in the networking clouds so
Julia to the floor is yours thank you so
much Amelia it's fantastic to be back
with founder Institute I've Loved
meeting everyone I've met so far over
the years I hope everyone is well and
I'm super excited to read where
everybody's based I should say I'm
currently based in London but I did get
back from Antarctica two weeks ago so
I'm not that boring just being in London
right now um I love the fact that
there's people in Toronto s Augustine
amazing International working and
networking is wonderful I'm a big fan so
thank you for your time this evening
well it's this evening for me it might
not be this evening for you guys
um I as Amelia mentioned have had a 25e
career in Communications I started with
aspey in New York on an internship
program with the Matt baton internship
opening their Trump Tower Fifth Avenue
store sponsoring Met Gala I had no idea
what I was doing but it turned out it
was PR marketing and from there led me
to javoni um Chanel London um shanga
hotels Deb graph I've been through a few
different wonderful luxury Brands
in-house roles between New York London
and Sydney I returned 10 years ago to
the UK and became self-employed four
years ago so I'm I think I'm still in
the startup phase I feel like we're now
at the scaleup part of our business but
I'm very much in it with you I started a
business from scratch off the back of
redundancy having no idea what I was
doing and found myself four years later
surrounded by a fantastic team really
gorgeous clients and and a way of
working that I'm thrilled about so I
managed to step foot onto my seventh
continent having done a zoom call in the
Antarctic thinking really if this is
self-employment I'm I'm pretty happy
with it so it's it's for the win um but
I'm really excited to help you today go
through some PR hacks that I hope is
helpful um as Amilia mentioned we're
going to have a Q&A session so please
put all the questions in the chat and we
will cover them later on um I find that
if I can take you through a little bit
of an overview that might give you some
more ideas for more questions and no
question is a stupid question PR is a
bit of a Dark Art there's a lot of
misunderstanding around it please don't
feel like your question means that you
don't understand it a lot of people
don't even people in the industry don't
so have some comfort in that it's it can
be complicated and can be confusing but
I hope to demystify it for you today I'm
just going to share my screen because I
have a deck to present with you give me
one moment to share
this good old
canva there we go um unfortunately it
means I can't see the chat so Amelia if
I if you lose me or anything like that
please just let me know uh so little bit
of an agenda through the deck I'm going
to go through we've talked about ffield
and Mason I started this four years ago
we'll talk about what PR is and is not
because that can often really help
people in their understanding how to
hack it and then talk about really what
a success look like to you because I
find this across all business is a
really helpful thing to think about not
just in Communications but just
generally timing tools and press tools
generally um I should also mention that
I host a podcast called how to Startup
and it was born through lockdown of me
receiving an insane amount of wonderful
advice from other Founders who found out
I was becoming self-employed calling me
with great advice and I made a very
offcu comment that I to start a podcast
to capture all the content and three
years later we chart in apple quite
often we're in the top 25% of podcasts
and it gives me great joy I have an
amazing platform to interview successful
entrepreneurs on what to do now next and
never and it has now become a revenue
stream in our business because we offer
podcast production because we can do the
messaging and we can do the technical so
who knows what's ahead of everybody in
their startups so just to kick off with
what PR is and what PR is not there's
this great quote to say advertising is
saying you saying that you're good and
PR is someone else saying that you're
good and this quote from Apple is quite
useful when you're thinking about it
because what's more powerful you telling
someone that you're brilliant or a
friend telling someone else that you're
brilliant and we all know that word of
mouth is really really strong so that
helps segment the advertising versus
editorial keep that in mind when we're
looking at paid owned and earned here
because these are the three sorts of
platforms that you can really think
about when you're looking at
communications um paid is where you pay
to be somewhere back of a magazine a
banner on a website an inclusion in a
newsletter it's when you're paying and
therefore controlling where your
business is and where it's seen owned
are your own platform so your website
your LinkedIn profile your email
signature is an owned platform something
to be aware of your bio and your
Instagram handle anything that you can
control is your owned platform and this
is is something where you can repurpose
paid and earned content on we'll come
back to that earned is earned it's hard
this is where you go out you're not
paying to be anywhere you are earning
the right to be on this third party
platform it's being on the Ft it's being
featured in sifted podcast you are going
out and pitching yourself and this is
where PR comes in public relations or
press
relations they get interchanged we like
to think public relations because it
isn't just about the column inches
anymore and this is where you're earning
your place to be there a speaker event a
panel a newsletter a podcast editorial
print digital it's there and you have
very little control of that environment
because you're earning it and you're not
the editor of it so these three all talk
to each other and you could repurpose
content on them all but when you're
thinking about PR you think about earned
so I hope that helps um delineate
between the three and something that we
do at ffield and Mason and this is where
we scored quite well with borp that we
managed to get certified last September
is that we teach the founder how to do
their own PR because we believe that you
are your own best Storyteller I'm
working from home this evening if I'm
trying to describe my kitchen to
somebody who's never been here I'm going
to be the best person to do that because
I live and breathe in that kitchen and
spend a lot of time in there if I'm
paying a third party person a freelance
PR or PR agency they're not going to
know the kitchen as well as I am and
it's the same with a journalist they're
going to want want to hear from the best
person to describe the business and that
would be the founder Founders are
typically very busy and have about 30
million hats to wear and this is where
it's really important to think about PR
and how much time you're spending on it
and we'll come to that in terms of one
of the hacks because you can't do it all
but you can do things well um so owning
your own PR inous is definitely
something to be thinking about uh they
often say I will happily pay my lawyer
and my accountant they will always
always be the industry experts in law
and accounting I will never be as good
as they are but to describe your story
you will always be that expert and a
question I wanted to ask you all at the
end is how many people are already doing
their own PR so I might do a hands up at
the
end and another thing that is important
when you're trying to hack your own PR
because presumably that's why you're
here is because you want to learn how to
do yourself which is super exciting is
what does success look like to you I
think a lot of the times you are very
very busy you get stuck in the weeds but
if you can goal set of best case
scenario in 12 months time what would
rpr have achieved and what is it
bringing back to your business what is
its Point why would you spend time on
this why do you want it we meet a lot of
clients who come to I say I want to be
on Vogue and I need to be on the ft and
my comeback to that is why does the Ft
reader want to read about you on the Ft
the Ft doesn't care about anything other
than its readers it needs the readers to
want to come back to read more that's
how they make money they are a business
as well so why does that editor need to
put your business in their article so
thinking backwards look at your goals
and look at what you would like to get
delivered be realistic you have many
many things to do within your business
what does success look like to you when
it comes to PR and when we've talked
about podcast newsletters panel events
Awards networking events that's also
public relations articles SEO cont that
you can repurpose in a blog what does
success look like for us in our business
we have to do our own PR for us it's I
would like to be on six podcasts a year
be included in four newsletters that
reach a startup Market do 10 speaking
events a year and potentially two
articles and that for us we're enough
that's enough that's good good enough
for us and we' be really happy with
those results because it is endless and
I say this that you need some tangible
goals in place so you don't get
overwhelmed by it because you can always
pitch to another editor you can always
find another angle you can keep going
and going and going but it can be
exhausting and and really wearing when
you don't see the results come at the
beginning so it's it's one of those
things that when you're putting your PR
hat on time cap it look at what you're
trying to achieve and why and just go
after those things so Define and then
prioritize your goals of like we want it
to drive brand awareness we want to
increase our G in our engagement or
build a community those are really
important things to think about of PR
it's also important to mention that PR
is definitely brilliant for brand
awareness or business awareness it's
harder to track sales because people
will come across your business in the
newsletter on the panel event then
they'll read about you and then they
might come to purchase often you're not
selling something that somebody
immediately needs and hasn't gone viral
so they need a few different touch
points to come across it to then make
that purchase decision or you're
purchasing your services we're a service
based business they might need to speak
to us or see us around for six months
and go you know what I'm ready now so
that's where I think it's important to
really look at what you're trying to
achieve through PR and I've just given
some examples at the bottom there of
what that could look
like um something that I have learned
the hard way is time is more precious
than money most often in a startup so if
you budget your time like you budget
your finances I think you'll have a lot
more self-preservation in your startup
journey I think it's really important to
do this especially when it comes to PR
which is 100% proactive you're it's for
me it's like going to the gym getting
fit or saving money if I don't spend
time and attention on it it just doesn't
happen same with PR journalists are very
unlikely to find you and call you unless
they've been referred by somebody else
another journalist or they've read about
you somewhere else you have to go to
them some good hacks here and I'm happy
to share this deck with you afterwards
so please don't worry about taking
taking notes um is set up Google alerts
for keywords Google Alerts is a free
media monitoring service you can pay
thousands a month for a genuine media
monitoring company but to be honest
they're not any better than Google
Alerts I would say at this time so set
up a Google alert for your name your
business name sector news um keywords so
we have a couple of jewelry clients at
the moment that we're um on boarding and
training them how to do their NPR we set
up keywords for jewelry recycle golf
um circularity we set up the client's
name key spes people in in the brand um
just so 8:00 a.m. every morning Google
will send us an alert because that's
when we set up the alert that's the time
it will arrive and we'll get a real gist
of what media is writing about these key
topics and it will feed ideas for angles
and you can save if you delete it if
it's not interesting it'll prompt oh
goodness okay that Magazine's new I
haven't seen them write about jewelry
before that's a target for us great um
read need coverage that you want to be
in I know this sounds really basic and a
lot of people be like of course I do
that but a lot of people like well we
want to be you know in all these
magazines it's like well have you read
those and seen that your business fits
in those I think it's very important to
know where you're going and where you
want to be and then the best thing with
that is once you've read it bookmark it
scrapbook it keep it as a bit of a kind
of pin on the board i' going to Target
these people I know that we belong in
that magazine or that newspaper um it
aim it kind of comes as a bit of another
goal setting exercise as well um and
then you can use that to feed your media
list so as you're reading going well
that person's cropping up quite a lot
looks like a freelancer I seeing their
name I'm going to follow them on
LinkedIn follow them on Instagram engage
with some of their content that way your
name will pop up in their feed as well
and your name will become familiar I
would suggest doing it from your
business account not your personal
account um but don't like 50 posts
because they can see through that um and
then just really start thinking about
what's coming up in the news agenda as
you start seeing these Google Alerts
around your sector you'll see what's
trending what type of coverage is coming
through you'll get a feel for what the
journalist likes to write about and
you'll get a feel for where the market
is going so for us in the last few years
diamonds obviously with everything going
on in Russia have been much more um
scarce the price has gone up hugely
that's a great talking point if there's
a Diamond Brand who are working with a
new source of diamonds that's a really
relevant piece to put into that trending
using agenda and another thing in terms
of timing with your many hats we tend to
say um block out say Friday morning to
do your PR where you're going to be less
inundated and disturbed by other people
just do one thing and do it really
really well I've been listening to lots
of podcast recently about how
multitasking is not good for us which is
a shame because that's what you do as a
PR um so time block your PR moment in
your week and then you canuse use
schedule send function this is my
favorite hack in terms it's not a PR
hack it's just a email hack Apple have
now brought it in Gmail haveit you can
use uh the template function within both
of them to set up an email template
tailor it per person draft all your
pictures schedule send for Monday
Tuesday Wednesday morning don't bother
journalist out of hours they don't like
it just good manners do as you would be
done by and that function is really
really
helpful here's a list of some B basic
press tools that you should have within
the business um it might look like a lot
but I can break it down for you um
vision and Mission just your business
alone is really really important because
it keeps you on the straight and narrow
of like who are we talking to what do we
want to say what are we doing this for
within that your brand lexicon 10 key
words you attribute to your business
that sit well and Def like if someone
read those 10 words they would see your
brand or your your business which will
feed your brand values as well and this
is something that in the rise of borp um
I think there's now over 1,500 in the UK
alone but it's growing um know what your
brand or your business is um standing by
because when you come to talk to
journalists they will ask you these
things um something that we do in our
first module with clients is a huge SWAT
on comp set analysis it's competitor set
it's really important to know who's in
your field and what they're doing with
the Press maybe set up Google alerts for
their businesses as well to see where
they're appearing um another really
helpful tool but this is a massive piece
of work is a forwards features calendar
so in the UK where we do um a capped
handful of retained PR for clients we
have a whole road map of the next 12
months of all newspapers and magazines
in the country when they're featuring
their special issues what are their key
themes what are their print dates what
are their submission dates and so we
have like one A3 piece of paper that has
a road map of everything that's
happening so we'll never miss an
opportunity so if we're pitching
skincare we know where all the skincare
issues coming out for pitching travel we
know all of those we spend four months
the end well three or four months at the
end of the year before putting this
together and it's so worth it because
then you've got it for the year
ahead um audience
personas really wish I could ask you
questions right now because I want to
see how many hands are raised when I say
who do you know who your client is who
knows who their client is do you have
three personas of who they are what are
the shopping habits where are they
living what's their disposable income
where are they consuming
media uh internal Q&A doc super
important as well it answers all the
tricky questions that might get thrown
at you before they're asked so I'm a big
believer in carrying the umbrella so it
doesn't rain and this is something we
again work with clients on is like
what's your sourcing pipeline like how
do you validate that have you like drill
down on supply issues like anything you
feel slightly uncomfortable about
uncomfortable about now write it on a
piece of paper think about the answer
and get it down and then you probably
will never have to use it but at least
you're prepared um this feeds into the
banks of hero copy describing your
business describing your product write
it once use Google Docs the biggest game
changer I cannot tell you in my career
has been live cloud-based document the
years that we were spent at Chanel
sending attachments back and forth with
copy amends and there would be 10
different versions I just can't bear to
think about it so now one version one
live copy it lives and breathes and
grows there's only one version of it you
can see track changes and everyone can
see it comment edit it's gamechanging so
in here you can put your key quotes your
Banks of hero copy of describing what
you're doing so you never have to then
sit there and retype something when
you're in a rush my other hack for you
and my team laugh at me thing I should
be an IT Help Desk rather than in comm's
person is the Apple Auto text
replacement um you type an acronym and
it pre-populates already written copy so
I've taken this to an extreme that I
have addresses email addresses file
paths anything I know I'm typing more
than once I'll set set it as a um auto
text replacement in apple settings I
think it's available on Android as
well so I will have introductory
paragraphs for all of our clients
ourselves myself my team and I'll type
em and it'll come up with the whole
paragraph and it'll just save so much
time means that I'm on the tube I'm not
wasting any time I'm just replying to
emails super quickly um and tailoring
them top and tail where I need to but
it's not wasting time retyping anything
so as you can tell we're very words
based in our business and where you can
have these Banks of copy it's absolute
GameChanger when it comes to time I
think the biggest hack in a startup is
finding more time so anything I can do
to help with that I will um founder
biography self-explanatory PR angles uh
unique talking points industry talking
points it's very good to to really put
these down as well of like where you're
unique but where you're also standing
out in the industry and knowing your
competition someone said to me once in
one of the podcast interviews I did it's
the shark you can't see that bites you
and it's like just be really aware of
who your competition are because then
you're informed image library is super
important here's an idea of how to label
the pictures so they don't get lost with
the picture desk uh brand press release
campaign press release who what where
why when as long as ask answering those
you're all good never forget your
contact information so many journalists
get emails who like well what's the
price when's it available how do I find
out about it and journalists now knowing
what I knowing a few journalists and
they know what I'm doing now they'll
send me some best and worst case
examples and someone today had an email
uh dear freelancer we'd love to invite
you to this clearly a bad mail merge and
then she wrote back saying and I also
got this one dear Legend and obviously
not not a mail merge but she's like I
kind of like it although they should
have tailored it so tailor your presses
pictures um coverage tracking document
it's amazing once you get going how
quickly you can use track of the
coverage that you're getting keep an
Excel Google sheet tracker of this
create your press page on your website
and just keep a log of who wrote what
when and where because then you can go
back in a year's time saying we'd love
the story you wrote we'd love to do a
followup hopefully you'll get to the
point where you'll have loads of
coverage and and you'll have this
amazing tracker and it'll just inform
all future things media list again Excel
or Google sheet um and keep a column a
really good hack with managing a media
list is have a column with a date at the
top of who emailed that journalist about
what and when you are busy you will
forget when I was just doing one brand
PR inhouse I could remember all it was
on my head there's no way I can do that
when I'm doing payroll accounting legal
lead gen d I have a media list like oh
yeah I spoke to Sarah four weeks ago
about that particular topic I need to
follow up now okay fine um and then
lookbook if you're a product based
business a lookbook for stylists to see
your imagery to shoot product that's
really important and if you're lending
product to shoot a shoot loan form
that's templated you can make a new copy
every time and it just keeps everything
tracked and you're not going to lose
product um a SWAT I'm sure you're all
very familiar with but it's incredibly
important to do this from a business and
then comm's perspective and it's
something that we spend a lot of time on
module one on this because it informs
all other things that you then go and do
in
Communications uh this is the Fords
features calendar that I mentioned you
can see on the left all the different
titles it's a terribly bad screen grab
apologies month by month special issues
blah blah blah blah so it gives you an
idea of say ft special reports on
February the 5th on the Monday they've
got their sustainable Education First
issue and that means that if that's
coming out 5th I should have been
talking to them in December if I wanted
to pitch to that because they're a short
lead uh so that just keeps us
accountable and knowing your audience is
another really important thing to hack
your PR it will save you time you can
send thousands of emails and if they're
to the wrong people it's a waste of your
time and we do not want you to waste any
time so finding out who your client are
what they're reading and then that will
inform your subsequent media Target
targets is really really
important
um knowing your relevant talking points
is also a timesaver because again you
don't want to throw so many things out
there but it falls on De ear and if
journalists keep getting emails from
people that are not relevant they'll
just block you delete you and it'll end
up meaning that your emails will tend to
go to spam more often so really Target
and tailor and you're better off sending
10 really well researched targeted
emails than 100 blanket blasts it's a
generous very busy people probably get
100 emails a day they can this one of
them told me they delete by email title
which is heartbreaking of the amount of
time you spend on the actual content of
the email but it's really important to
make it relevant dovetail your news to
what's relevant to them work backwards
on lead times make sure you're giving
yourself enough time to pitch pitch
again follow up go to somebody else at
that title and then come back again Dove
tail it into what's happening in the
market so Valentine's Day Bridal tends
to be January through April I think
Thursday's National Margarita day we in
our forward features calendar have lists
and lists of those key dates fashion
weeks um baffs whatever it might be that
you're targeting it's really good to be
aware of those
dates timeline this is to give you an
idea you're pitching long lead typically
four month minimum but that doesn't give
you that much time to then pitch to
someone else followup especially if
you're doing an exclusive because you
need time for them to think about it
research the story pitch it to their
commissioning editor get the commission
research again come back to you that's
probably three or four weeks and they're
already gone and if it's a no you then
need to take it to someone else so four
months minimum but first month
brainstorm research plan second month
pitch followup at or
retarget month three wait because
patience is a virtue that lots of comms
people do not have because you just want
to get onto it and want to get see the
coverage but journalists do need that
time to think and live and breathe the
story and then hopefully launch and the
coverage comes out this is a study that
we did with a jwy client based in Hatton
Garden in London Ruth tomenson we
started working with her a couple of
years ago found at a business 20 years
ago incredible juler she came to me said
I've learned how to mudlock in lockdown
and I found garnets in the riverbed of
the temps do you think that's a story
and I was like my goodness this is an
amazing story so this story took I think
seven months from that conversation to
this coming out in print um and it's
just to give you an idea of going after
a feature like this it takes a lot of
time and effort there's so many details
that need to be fact checked there's a
photo shoot that needs to happen the
story needs to be really researched fact
checked everything like that so just to
give you an idea that it can take that
much time but when it happens it's
absolutely amazing and she's still two
years later selling off the back of this
digital story because it came out online
as well it works um so that is a very
quick rattle through let me just stop
presenting here of some key hat around
PR and I hope that was relatively
helpful um but given that we have
rattled through it uh we have more time
for questions hopefully so I think
Amelia is going to help us with
that is she
there I'm just going to read Zara's
question if you aren't native to
marketing or PR I can totally understand
how
overwhelming this information can
be uh I'd find applicable methods to
your teams resources and time example
your business can Target local PR in the
PA area yes um press Association is
really helpful uh they have lots of
Freelancers that can help get the story
out there and actually if you have a
story run with press Association it will
go to many many many many news desks so
press Association is a fantastic first
goto if you haven't got me much time it
to seed it in there and then you'll be
absolutely good
aha we have a Hello for the delay uh yes
thanks a lot for sharing your secrets
all the tools and the hacks it was
amazing very useful I personally learned
a lot from you so uh yes everyone Juliet
followfield follow her we're going going
to send you the request boarding and all
the contacts about her and her
agency uh follow Fe and
Mason and uh now we have here in the Q&A
section
uh many questions uh okay let's start
with this one with the most
votes it's
from this is a good one yes how do you
justify a return of investment on PR
time cost investment to your board for
an early stage
B2B uh Service as a software business
yes okay so I in my previous roles for
luxury Brands had
typically a six-year-old male CFO that
couldn't understand what PR was about
and it I learned very early on explain
explaining how it worked and getting
their Buy in before it even happened
meant they were far more sympathetic as
to the trials and tribulations as to how
long it can take and what it can cost so
one brand who will remain nameless who a
very very high-end Diamond Brand well
why do you need to buy them coffee why
can't they buy their own coffee it's
like well the competitors are flying
them to Italy on a private helicopter
for a press trip for five days and
putting them up in a very expensive
hotel so I think we can afford to buy
them coffee so I feel like that's an
extreme example
internal coms can be as important as
external at early stage PR typically
doesn't cost it's the least expensive
unfortunately for PRS the least
expensive service within the marketing
um choice where you're looking at paid
PPC newsletters someone to manage your
social PR if you get a great freelancer
to support you and put budget towards
that so they're effectively in-house for
a couple of days a week rather than than
an agency you never see that can be
really effective but because once you
get the coverage it's very hard to see
the return unless you're really good on
your Google analytics but even then it's
never going to really prove how much
value it's brought back to the
business I think that's why it's even
more important to get your internal
board on board as to why you're doing it
and have a debate with them at the
beginning saying look we want to go
after PR here are the reasons why do you
think what are your experiences with PR
and maybe get someone like me or someone
else I can 100% recommend to come in and
give them a PR 101 of this is what it is
this is what it isn't this is how it
works so it isn't you trying to preach
to the
unconverted it's it's typically a really
hard thing for finance people to get um
an understanding of because they're like
where's the return prove the return and
something someone said to me recently
was like well what is the cost to the
business if they don't do it and that's
a really interesting way to talk to
finance people of like well if we don't
do it we're not going to get brand
awareness we don't have this third party
Integrity against our business we don't
have a press website we can't use the Ft
logo on our social media we don't have a
profile to then go after speaker events
you can go at it that way as well but
it's it's a really good question because
you will never prove exactly how much
it's worth I remember once walking into
the Chanel find jwy Boutique and we done
a huge PR campaign and someone in the
store was holding Tet and pointing to
the full page feature that we got saying
I want this Tiara which was millions and
I was like oh it works it'd be great if
you could tell me when you have these
reaction oh people do this all the time
it's like tell me but you're never going
to have an exact Ledger of this piece of
coverage equals that sale you can work
with influencers with codes and track it
that way but again an influencer might
put out content and someone will go oh
yeah that's nice and then a week later
go now I'm going to buy it but I'm not
going to use the code so you it's really
frustrating I have clearly OCD and I'm
in the wrong job because I would have
Pro my worth um but it it's that g
feeling of like the the kind of building
the buzz building the excitement it fors
your press page it helps SEO there's
many many reasons to do it but I think
you do need your board to back you
before you go out to Market on PR
because if if you get there buying at
the beginning it's better than trying to
ask for more budget at the end I would
suggest sorry it's a very long-winded
answer but it's a really important one
yes and we started with it thanks for
the comprehensive uh
reply uh next one is from Mark wri could
you please talk about uh s string lean
PR in Social entrepreneurial Enterprise
models it's hard a lot of people talk
about what's the cheapest we can do with
PR and I think if you're coming at it
that way it might not be the thing you
should focus on first I think try and do
a few things really well than trying to
do everything half-heartedly or not even
half-heartedly that's the wrong way
saying it you can't do 20 20 things at
once I would pick three ways of
marketing your business and really deep
dive and focus on that in terms of
social Enterprise that isn't my area of
expertise but I would suggest that
writing out or doing lots of research
around the right events to be showing up
at and meeting people public relations
as in you talking to people and
networking and meeting people is really
important LinkedIn webinars offering out
content and educational pieces um free
of charge to build your community and
build your Authority that's a Content
machine you can then repurpose that on
LinkedIn and engage and other people can
share that there's ways that you can
create your own content that will earn
you media elsewhere and with our podcast
my business coach at the beginning said
I just don't understand it the podcast
is over here and your business over
there and I was like no I completely
disagree the podcast is an excuse for me
to be active on LinkedIn without selling
and I mean I'd do it if no one lesson I
learn so much from the people I get to
interview but it's a piece of content
that I can then earn media on the guests
platforms as well so it's owned earned
content so thinking of it that way you
can create events or happenings that you
can then use to get out there and in
Social Enterprise I imagine that's
really important to build your integrity
behind what you're doing by all means
email me more um precise questions on
that and I can do some research and look
to connect you with a PR who is an
expert in that area um I hope that
helps there is thanks there's another
question it's also about uh
Niche this time for the luxury
Market is it the
same what's the best way to validate PR
in the luxury Market mine is a reminder
service for busy EX Executives that are
killing it in their professional life
but getting killed in their personal
life the best way to validate straty and
I think validating PR strategy I think
it's really doing that initial work of
like what is it going to bring back to
your business we often not often
sometimes meet people like you don't
need PR yet you just need to do your own
Instagram shop and that should be your
priority look at clavio look at email
marketing to support that you have
haven't actually got a PR story to tell
yet so that initial strategy work at the
beginning knowing who you're talking to
knowing what you want to say how you
want to say it is crucial that you don't
then waste time I think we can all get
stuck into stuff you can open an inbox
and suddenly four hours have gone it's
not opening in box and sitting there
looking at a blank wall going why am I
doing this what is the end goal for me
to do this PR work what does it need to
bring back to the business um that I
think you can validate to yourself but
in terms terms of validating to others
let me know which audience it is you
want to validate it to because I think
that's
important uh yes just to remind everyone
we have a networking session after this
and uh juliia might join us but uh if
there is no time for that for her uh you
can always contact her email her or um
find for on
LinkedIn so our next one is um can you
provide ideas and suggestions on finding
business partners the key points you
look during the evaluation process the
legalities around it and possible groups
accelerators that folks could join for
facilitation of the
process so I would put my business hat
on rather than my PR hat on on this in
terms of business partners are you
talking about people to join your
business as an actual company director
or are you talking about business
partners coming on as a board are you
able to DM a little bit more specific
around
that and which sector you're
in just looking out the
DMS perhaps we can come back to that one
if the next yes okay we can come back to
that one it's by uh hems so if they can
jump in again uh okay let's go to next
one um okay let's take this one this is
a lot of setup are the pr services that
we do the initial setup that have the
company self-manage it I
suppose promise you I didn't put this
question in here but that's exactly what
we do and it was purely based of the
fact that when I was made redundant I'd
had 20 years of hearing journalists say
I hate PR agencies we never get what we
need when we need it and hearing friends
in business going I hate PR agencies I
pay them and I just don't know what
they're doing I was like hang on I can
fix this pain point I love my career
I've Chang jobs every two or three years
and I love learning about new businesses
you come in you learn about everything
and then you move on so I thought hang
on if I set up that small business's
press office they're going to be happy
because they're not externalizing budget
anymore the journalist is happy because
they're getting to speak to the creative
director immediately and getting what
they need when they need it and I get to
move on to the next one my business
coach on the other hand is like this is
a terrible idea you're making yourself
redundant with every client and I was
like well it's the right thing to do
because the business owner is the OWN
best Storyteller so what we do in module
one is a full audit of everything you've
got currently so we then don't double
handle in module two where we set up all
the tools we do all the writing the
messaging the calendar the planning the
mapping the angles everything and we
take you through it to check that you're
comfortable with it you obviously have
an opinion and we tweak it if we need to
um and then by end of module two whoever
does your PR will have all the necessary
tools to take it out to Market but
module three we then spend three months
um training you how to use those tools
and then we sort of edge away quietly
and leave you to get on with it but
we're there in the background if you get
stuck it was I was trying to do this in
about six weeks and I learned very much
through feedback it was too short and
one client's feedback was like we would
have paid more to keep you near us
nearer us for longer so that's where
we've actually just um stretched it much
further so people aren't overwhelmed by
the amount of information that we impart
and it's worked really well but I love
it because we have Google alerts for all
of our clients and so we see their
coverage coming through like oh my God
you're in Vogue this is so exciting um
and it gives us great joy because our
brains are happy we get to learn about
these amazing companies and see what
they're doing the journalists are happy
because they're getting exactly what
they need and that's where we scored
really highly in bort because we're kind
of breaking the pr agency model I
haven't doing our own concept analysis I
haven't yet found other people that do
it as in depth as we do I think every
business is different and every
every business needs a proper thorough
strategy that's relevant to them I don't
think it's something you can automate
too much um and we do do a messaging
module for people who are just getting
going who just need a bit of help to get
started that's a six week project as
opposed to a f month project um but if
you find other people who are doing it I
would love to know in fact there is one
woman in Australia odet Barry I think is
her name who's killing it she does
cohort training um so she's based up in
Queensland I think I can send you her
details she's phenomenal and has amazing
case studies but yes if you come across
other people do let me know because I'm
always all
ears thank you for the question G me a
great opportunity to sell our
wees p I know
sorry okay so now uh we have tons of
questions good coming in so I will just
uh choose a couple of them more and this
one
many people ask during the events so
okay I go back over that so advertising
you pay to be there
PR the editor is putting you there and
you're not paying for it so advertising
you're saying you're great PR someone
else is saying You're great and PR can
be public relations or press relations
pre pandemic pre 2000s it was always PR
press it was in a newspaper when we only
had newspapers my team laughed at me I
was like well you know back in the day I
used to scan coverage and facts it up to
Paris like what um these days you've got
digital platforms and social media and
Everything's changed you've got many
many many many ways of getting your
brand or business out there but
advertising you would have to pay and
it's expensive to have a presence
because you it's expensive because
you're controlling that and you're
controlling the environment so when I
was at Chanel their their mandate was we
have a global budget it's extraordinary
with this extraordinary budget Vogue and
Hurst and cond Nast we will not follow
di if you put us behind dual we're not
paying any pennies and we're canceling
all budget so they would have a real
weight behind them to negotiate their
placements and it really mattered that
they were on the right hand page not the
left and all this kind of stuff that
cost money the reason people want PR and
like PR is because if an editor is
saying something great about your
business it's far more believable like
who's picked up a magazine and flick
through the first 10 pages and then got
to the actual editorial written content
that's editorial anything that looks
glossy and perfect is advertising
editorial is where the magazine of put
the pages together in fact I should have
a magazine in front of me
really I don't um but yeah outside back
cover advertising front cover editorial
is quite a good way of remembering it
does that help please ask more questions
on more detail questions on that because
it's really important to to know the
difference and if a magazine this is a
really I've been often asked this if a
magazine is coming to you and offering
you a great placement or an editorial
opportunity it's normally an ad ftorial
and it normally means they've had
someone drop out and I would really be
suspicious of it if they're coming to
you and it's too easy it's not where you
want to be a lot of small trade titles
do that to a lot of Founders and target
people it's a sales
job if they're asking is something
suspicious about it if you're going
after them that's probably you
want some of our attendees ask about uh
services like PR news
wire one and then there is another one I
put on stage is an example I got PR for
the Wall Street Journal what are the
steps to amplify how do I find follow on
journalist that may want to cover us due
to coverage from Wall Street Journal
great question so firstly
congratulations on getting in the Wall
Street Journal that is huge um the UK
have something called the nla and the
CLA the national licensing company or
agency there's a body of Publications
that have got together and pay for the
nla to exist to go after businesses that
use editorial on their commercial sites
and find them so there's definitely
rules in the UK as to the US market I
don't think there are yet but you've got
to be really careful if get in a
publication that is listed on the nla's
website you will have to pay a fee to
use that piece of coverage on your
website if you're selling there's ways
around this I will share our guide so in
our module three when we do the training
we have 20 guides to around PR one of
them is how to share coverage legally I
will share that with you because it's
really important you don't get this
wrong but there are ways around paying
for the
license probably a hack but it's legal
so it's not really a hack
um it's helpful it's you can use the
logo on your website and as long as
you're linking off to the coverage so
for your business on your website you
have wsj logo and that if someone clicks
on that it links to wsj website as long
as you're directing traffic to their
website bus you're fine you can't use a
quote you can't repurpose the copy you
can't take a picture and put it on your
social that all flouts the rules this is
Def UK
focused this is because Publications are
businesses themselves the way they make
money is getting people to buy those
Publications it's their product so if
you're repurposing their salable product
on your site and commercializing it you
can see why they may get a bit annoyed
all PRS LOE nla but I really quite
sympathetic to it given I'm now a
business myself um what was the second
part of that oh leveraging the content
so once you have looked at that guide
and worked out how you can repurpose
coverage um legally it is really
important to leverage this our now
internal content team um I say that
because it's just three of us who do
this out of the four we meet once a
month look at what we have check that we
have a LinkedIn content strategy a Blog
content strategy um content for
Instagram and content for our newsletter
that all talks to each other and this
will be one of our podcasts and pull out
some key quotes we can do that we own
that asset that's fine we will look at
what's trending in the media we will
look at a guest blog on our website
that's fine they've given us permission
if we've got so for example today I was
in retail Jeweler magazine I have a a
page once every other month talking
about a key topic because I wrote those
words I'm allowed to use those but if I
hadn't and they had featured me without
me writing those words I would be able
to link to that coverage on our blog
repurpose that blog post to our link in
put that blog post in our newsletter and
make sure that it's linked to Instagram
and through link Tree on our biography
and our Instagram it links onto our blog
all to drive traffic to our website
we're a service based business we want
people to land on the website discover
us and then come to us and hopefully
work with us but that feed it's taken us
a while to hit our groove of like what
leads to link to what but you need to
once you've got this coverage the team
kind of laugh when we get coverage for
clients because we're just like oh now
we have to do the coverage track
the Instagram post the blog post we we
have to then generate more content
around it so it's a blessing and a curse
but it's a good one you want it but you
should and it breaks my heart we have
one client we have so much coverage for
and they haven't updated their press
page for two years and I'm like guys
you're losing all opportunity this is
amazing like come on do it um so if you
can get into a rhythm and a structure of
like when the coverage comes in you
thank the journalist first off that's
always something really important to do
go with a thank you say we'd love to
meet for coffee we've got more news in
the pipeline leverage it that way thank
the journalists say I've read your
recent stories we've got more news
coming away we'd love to keep you in the
loop and then the Fatal thing a lot of
people go is to another journalist
saying we've been in wsj you're now
going to want to ride abouts too the ft
is not going to want to follow wsj ft
want to lead so don't tell other
journalists where you've been they can
do that due diligence themselves don't
worry about that the important thing is
to make sure that it's on your own
platforms without alienating future
journalists rights about you does that
make sense I hope so journalists are
funny fish they want to be the ones to
break the story they want to be the ones
leading the leading the trend but
sometimes they're catching up so it's
important to you know give them the
information go to them with something of
value um but don't tell them that you
know we've been in all of your
competitors but not you and they're like
oh why did we miss that
um I hope that makes
sense yes that helps for sure and what
about did you mention about
newswire sorry yes you can pay for a
newswire service where you put out your
press release and it sort of pushes it
out to like press associations is an
example news PR newswire is another it's
a platform where journalists will browse
and look for information we to be honest
have never really used it because our
clients tended to be not ones that are
breaking news if you're about to land on
Mars and it's breaking news newswise are
great for that service sort of thing um
for more Evergreen
stories um it can be useful journalists
do use them and there's a what is it
called I can add that to the deck
there's
a a platform in the US that you can put
up your sound bites or news tipit and
journalists can scroll and keyword
search and then come to you I haven't
had much success with those in the past
and typically because I've got access to
a media directory where we create media
lists for all of our clients I know
exactly who I want to Target and tailor
to so I just go to them direct and I go
to them before they've had a chance to
think about coming to me but and also
things like if someone's writing an
article on AI who isn't doing something
around AI then they're going to sift 3
hundreds it's not really stand out it's
it's worth experimenting with and doing
trials for like they all should offer
like a week or two week trial test it
but make sure you've got a really
hard-hitting title in your press release
that stands out on your keywords that
journalists will be like that I need to
read that and take it from
there awesome so much high level advice
uh and we are almost out of time but one
last question I'll put on stage uh it's
little bit on the other direction beyond
the total code email you mentioned once
you identify your best Target
Publications what's the best way to get
in front of relevant
journalists it's yeah the the cold email
with a Punchy title key statistics say
for example we were helping a sexual
Wellness Tech start up in New York and
there is so much data that was being
published by health organizations around
how 18 to 25 year olds weren't accessing
safe places to discuss sex and this app
solved that problem so we put together
all these amazing statistically backed
Punchy titles with angles around what
was nationally relevant and then how
this business was solving that problem
if you lead with the reader reader
problem of like why that editor wants to
give this information to their reader
they're much more likely to to land that
story but short of that once you've done
that and you followed up with them a
couple of weeks later you found another
colleague of theirs that you've then
pitched it to as well you found them on
LinkedIn you found them on Twitter you
found them on Instagram they all behave
differently some of them love it some of
them hate it just find where they're
active they will typically active one
follow them on substack they're all
going there engage with them genuinely
for Content that you like reshare their
content repost if they're on LinkedIn
repost it saying love reading this
article I've learned so much about this
um add value to those comments don't
just do it to be seen to be doing it
your brand name will your name will
become regularly recognized by them and
then go back and Pitch again and then if
that's not working like see if they're
speaking at an event like it's I don't
know if I should say this on webinars
that are being recorded but it's soft
stalking in away you get to know them so
well we see you on Instagram when you're
on holiday do not picture them when they
on holiday but well welcome them when
they're back and give them a couple of
days to settle in and then be useful to
them I remember following one instagram
one journalist who was on Instagram this
is something else I should mention
you've got journalists and influencers
and then you've got journalists with an
Instagram following who are also
influencers so there's a v diagram where
they cross over but then you've got
people of influence who are not
influencers but they Influence People
genuinely rather than taking selfie so
you've got this kind of mix of
personalities I saw one journalist that
I was really trying to get to for ages
and I knew she'd love this product and I
saw that she' put saying something like
my roof's falling in does anyone have
roof of recommendations in Southwest
London and I dm'd her three that I had
got from friends and I'd used one of
them and gave her that information said
oh thank you so much that's so helpful I
recognize your name why do what and I
said oh well I actually pitched you
about blah blah blah and our
conversation started that way so and I
say we genuinely useful to them it
doesn't necessarily always have to be
about work but they are all raising
their own profiles the media landscape
is Shifting very quickly they're getting
on substat they're doing their own
podcast like there's other ways to get
into their universe and get their
recognition it can feel like a SLO at
times and this is why it's really
important to make sure that you're going
to the right journalist with the right
angle at the right time and that's
something we help with um because when
you when it works and it gets there the
journalist is thrilled because you're
giving them information that they really
actually want and then that that flow
starts and they you're getting back them
on time you never let them down they
trust you they'll come to you again
there's a lot of people and this is what
I want to change with what we're doing
and PR people like oh PRS are just like
car salesman and Realtors and HR
recruiters it's all talk no action it's
like I've never once let a journalist
down I always I manage their
expectations I I do what I say I'm going
to do if I can't get the answer I tell
them and why just be really Frank really
professional and build that relationship
and they will come to really learn learn
to trust and love you and come to you
first like I'm on Deadline I need a
quote can you help and they're like yeah
sure no problem and that's where you
want to get to with your top 10 media
targets and that's enough that's plenty
you'll be busy with
that this is incredible I hope everybody
can get the best of everything you share
today and with that we will close our
Q&A session Julia would you like to
share to say something for
an parting message thank you well thank
you for listening I know it's a lot of
words and obviously I'm sort of PID to
talk in my career but I'm really
thrilled to have the opportunity to try
and like demesy it a bit because I can I
know I completely appreciate how
overwhelming it can be but I really hope
it's helpful and just stay in touch like
we'd love to hear from you actually
we're launching our new season of the
podcast it's all going to be a focus
around branding we've just finished one
investment so if you guys have any
questions you'd like uccessful
entrepreneurs to answer about
branding voice note me or DM me or email
me and we'll edit you into the episode
and we'd love live questions like my
biggest branding question is and we'll
get it answered for you that would be
amazing but no pressure but thank you
for your
time sounds great thanks again for
joining us and everyone feel welcome to
join our networking Louch also check our
other events and subscribe to the
newsletter you will find the links in
the chat so uh see you in a bit in the
lounge bye Juliet thank you so much
Browse More Related Video
![](https://i.ytimg.com/vi/OZmmDGEEhvc/hq720.jpg?v=666a0245)
Link building in the sleep niche (links on Bloomberg, Techradar, LifeHacker)
![](https://i.ytimg.com/vi/RJjrMpt0IkI/hq720.jpg)
How to effectively leverage PR for your Crowdfunding Campaign!
![](https://i.ytimg.com/vi/NvyEf2ZQaj0/hq720.jpg)
Mastering LinkedIn: Building Your Personal Brand as a Startup Founder
![](https://i.ytimg.com/vi/nz2enh8XGSo/hq720.jpg)
How To Build An Audience With Zero Followers (6 Beginner Strategies)
![](https://i.ytimg.com/vi/eitp6_-q0Qc/hq720.jpg)
Top 6 AI Marketing Tools (You don't know about)
![](https://i.ytimg.com/vi/Ekb1uUx5UxA/hq720.jpg)
How One App Changed My Life: The Cure To Mental Overload
5.0 / 5 (0 votes)