How I Plan My Weekly Tasks (PARA Method) | Part 3
Summary
TLDRDieses Video lehrt, wie man mit der PARA-Methode die wichtigsten Aufgaben jeder Woche erfolgreich bewältigt. Es werden die vier Bestandteile von PARA vorgestellt: Projekte, Bereiche, Ressourcen und Archive. Der Fokus liegt auf der effektiven Nutzung der Projektliste zur Produktivitätssteigerung am Anfang, während und am Ende der Woche. Es zeigt, wie man Prioritäten setzt, Details sortiert, neue Ideen integriert und Projekte am Ende der Woche weiterführt, um die Fortschritte für die kommenden Arbeitssitzungen zu sichern.
Takeaways
- 📝 Das PARA-System ist ein beliebtes Framework, das Projekte, Bereiche, Ressourcen und Archive organisiert.
- 🔍 Der Beginn der Woche ist entscheidend, um die wichtigsten Aufgaben zu identifizieren und nicht nur die offensichtlichsten, dringendsten oder neuesten Arbeiten zu erledigen.
- 🗓 Eine wöchentliche Überprüfung hilft, die Projektliste im PARA-System mit der Task-Manager-Aufgabenliste abzustimmen und sicherzustellen, dass sie übereinstimmen.
- 🛠 Die Projektliste ist ein Motivationstool, das zeigt, wie die Prioritäten im Geschäftsleben voranschreiten, wenn ein Projekt abgeschlossen ist.
- 🎯 Am Anfang der Woche werden die Projekte überprüft, um schnell zu identifizieren, welche in den nächsten Tagen oder Wochen vorangetrieben werden sollen.
- 📚 Die Projektdetails sollten in einer Weise organisiert sein, die es ermöglicht, schnell die neuesten und relevantesten Informationen zu finden.
- 🗂 Die Sortierung der Notizen nach dem Erstellungsdatum in umgekehrter chronologischer Reihenfolge hilft, die neuesten und relevantesten Informationen zu finden.
- 📌 Durch das Markieren von Aufgaben als 'Heute' oder 'Diese Woche' werden sie in einem separaten Abschnitt angezeigt, was es einfacher macht, die Fokussierung auf die wichtigsten Aufgaben.
- 🔄 Die Projektliste dient nicht nur der Planung, sondern auch der Anpassung an neue Informationen und Veränderungen im Laufe der Woche.
- 📝 Die progressive Zusammenfassung von Notizen hilft, wichtige Details und Aktionen hervorzuheben und verhindert, dass sie im Hintergrund verschwinden.
- 🌉 Das 'Hemingway-Brücke'-Verfahren ermöglicht es, die Arbeit an einem Projekt an einem Punkt zu beenden, an dem man weiß, was als Nächstes kommt, um die Produktivität in der nächsten Arbeitssitzung zu erhöhen.
Q & A
Was ist die PARA-Methode?
-Die PARA-Methode ist ein Produktivitätsframework, das aus vier Teilen besteht: Projekte, Bereiche, Ressourcen und Archive. Es hilft, wichtige Arbeiten wöchentlich zu erledigen.
Was ist das Ziel der wöchentlichen Überprüfung?
-Das Ziel der wöchentlichen Überprüfung ist es, die Aufgaben und Projekte zu überprüfen und sicherzustellen, dass man sich auf die wichtigsten Arbeiten konzentriert und nicht nur auf die offensichtlichsten, dringendsten oder neuesten.
Wie kann man die PARA-Systemprojektliste effektiv nutzen?
-Man kann die PARA-Systemprojektliste nutzen, indem man sie in der Task-Manager-App und in der Notiz-App gleichzeitig verwaltet, um sicherzustellen, dass sie wie ein Spiegelbild übereinstimmt.
Was ist der Zweck des Projekt-Highlightings am Anfang der Woche?
-Das Highlighting von Projekten am Anfang der Woche hilft, die Aufmerksamkeit und Anstrengungen auf die wichtigsten Projekte der Woche zu konzentrieren.
Wie kann man die Details eines Projekts effektiv organisieren?
-Man kann die Details eines Projekts organisieren, indem man die Notizen nach dem Erstellungsdatum sortiert, um die neuesten und relevantesten Informationen ganz oben zu haben.
Was ist die Bedeutung der progressiven Zusammenfassung in der PARA-Methode?
-Die progressive Zusammenfassung hilft, wichtige Details in Notizen hervorzuheben, um sicherzustellen, dass sie nicht unter einer Masse von weniger wichtigen Informationen verschwinden.
Wie kann man Aufgaben für die Woche priorisieren?
-Man kann Aufgaben für die Woche priorisieren, indem man sie in der Task-Manager-App als 'Heute' markiert und sie in einem übersichtlichen 'Heute'-Bereich organisiert.
Was ist der Zweck der 'Hemingway Bridge'-Technik?
-Die 'Hemingway Bridge'-Technik hilft, den nächsten Schritt für ein Projekt zu identifizieren, indem man Notizen über die nächsten Schritte erstellt, bevor man die Arbeit für eine Woche beendet.
Wie kann man Projekte am Ende der Woche effektiv abschließen oder weiterführen?
-Man kann Projekte am Ende der Woche abschließen oder weiterführen, indem man sie entweder archiviert oder eine 'Hemingway Bridge' erstellt, um den nächsten Arbeitsschritt für die Zukunft zu identifizieren.
Was sind die Vorteile der PARA-Methode im Vergleich zu anderen Produktivitätssystemen?
-Die PARA-Methode bietet eine strukturierte und flexible Methode, um wichtige Projekte und Aufgaben zu verwalten. Sie hilft dabei, sich auf die wichtigsten Arbeiten zu konzentrieren und ermöglicht eine effektive Organisation von Projektdetails und -dokumenten.
Outlines
📈 'PARA-Methode für wöchentliche Produktivität'
Dieses Video skizziert die Anwendung der PARA-Methode, um wichtige Aufgaben wöchentlich zu erledigen. Die PARA-Methode umfasst Projekte, Bereiche, Ressourcen und Archive. Der Sprecher führt in eine Projektliste ein und zeigt, wie man sie am Anfang, während und am Ende der Woche nutzt. Er betont die Wichtigkeit, sich auf die wichtigsten Projekte zu konzentrieren und wie man die Projektliste in der Task-Manager-App spiegelt. Durch die Projektliste kann man die Prioritäten für die Woche festlegen und die Motivation erhöhen.
🗓 'Wöchentliche Überprüfung und Aufgabensortierung'
Der zweite Absatz konzentriert sich auf die wöchentliche Überprüfung und die Art und Weise, wie man Aufgaben priorisiert. Der Sprecher erklärt, wie er seine Aufgaben anhand des Datums der Erstellung sortiert, um die neuesten und relevantesten Notizen zuerst zu sehen. Er demonstriert, wie man Aufgaben anhand ihrer Aktualität und Bedeutung für die aktuelle Woche auswählt und sie in die 'Heute'-Liste aufnimmt, um sie während der Woche zu erledigen. Diese Vorgehensweise hilft, die Aufmerksamkeit auf die wichtigsten Aufgaben zu konzentrieren und den Überblick zu behalten.
🔄 'Anpassung an neue Informationen und Wechsel der Richtung'
In diesem Absatz wird erläutert, wie die Projektliste eine Anpassungs- und Umleitungsfunktion hat. Der Sprecher diskutiert, wie man neue Ideen und Aufgaben während der Woche integriert, um auf Veränderungen zu reagieren. Er zeigt, wie man eine laufende Liste von Ideen für TV-Adaptionen verwaltet und wie man 'progressive Zusammenfassung' nutzt, um wichtige Details in langen Notizen hervorzuheben und zu priorisieren. Dies ermöglicht es, die wichtigsten Aufgaben nicht zu verlieren und schnell auf neue Entwicklungen zu reagieren.
🛤️ 'Hemingway-Brücke und Projektabschluss'
Der vierte Absatz beschäftigt sich mit der Verwendung der Projektliste am Ende der Woche. Der Sprecher erklärt die 'Hemingway-Brücke'-Technik, bei der man immer mit einer offenen Gedankenstruktur aufhört, um beim nächsten Mal genau zu wissen, wo man anfangen soll. Er zeigt, wie man 'Next Steps'-Notizen erstellt, um den Fortschritt und die nächsten Schritte für ein Projekt zu dokumentieren. Dies hilft, die Arbeit in der kommenden Woche oder bei zukünftigen Projektphasen zu organisieren und zu priorisieren.
Mindmap
Keywords
💡PARA-Methode
💡Projektliste
💡Wöchentliche Überprüfung
💡Priorisierung
💡Task-Manager
💡Heute-Aufgaben
💡Progressive Zusammenfassung
💡Hemingway-Brücke
💡Archivieren
💡Seite pro Tag
Highlights
Verwendung der PARA-Methode, um wichtigste Arbeiten wöchentlich zu erledigen.
PARA steht für Projekte, Bereiche, Ressourcen und Archive.
Projektliste ist entscheidend für die Produktivität an verschiedenen Wochentagen.
Wöchentliche Überprüfung um Aufgaben zu identifizieren.
Verwendung des Kalenders, E-Mails und To-Do-Listen zur Aufgabenüberprüfung.
Importanz der Projektliste im PARA-System zur Fokussierung auf wichtige Arbeiten.
Projektliste sollte in der Task-Manager-App und Notiz-App identisch sein.
Verwendung von Emojis und Formatierungen für die Projektliste zur Erleichterung der Navigation.
Fokussierung auf 10 bis 15 aktiven Projekten zur Prioritätsetzung.
Wöchentliche Überprüfung der Projektliste zur Identifizierung von Schwerpunktprojekten.
Verwendung von Projektdetails zur Entscheidungsfindung für die wöchentliche Priorität.
Sortierung von Notizen nach Erstellungsdatum zur Identifizierung relevanter Informationen.
Erstellung von Heute-Listen zur Fokussierung auf die wöchentlichen Hauptaufgaben.
Verwendung der Projektliste als Anpassungstool für neue Informationen und Veränderungen.
Erstellung von progressiven Zusammenfassungen zur Verbesserung der Notizqualität.
Verwendung der Hemingway-Brücke-Technik zur Erhaltung von Fortschritt und Inspiration.
Erstellung von 'Next Steps'-Notizen für laufende Projekte zur Fortsetzung des Arbeitsprozesses.
Die PARA-Methode ist nicht nur ein Planungstool, sondern auch ein Anpassungstool.
Die Projektliste hilft beim Ende der Woche, um den Fortschritt zu überprüfen und Projekte zu archivieren.
Transcripts
today I'm going to teach you how to
accomplish your most important work
every single week using the para method
which is the most popular framework I've
ever developed in the previous two
videos of this series I introduce you to
the four parts of para projects areas
resources and archives in the last video
we created our project list together and
learned how to avoid making projects
that are bad unclear or actually
demotivating in this video I'm going to
show you how I use a list of projects in
Para to help guide my productivity at
three different points in my week the
start of the week during the week and
end of the week
thank you
first let's talk about the start of the
week in my weekly review there are a few
places I can find my tasks I can go to
my calendar I can check my email I can
clear my desktop or look at an existing
to-do list in my task manager but if I
just do that I'll tend to move forward
only the most obvious
urgent or recent work not necessarily my
most important work and I might end up
redoing a lot of previous thinking that
I've already captured elsewhere so in
addition to my more comprehensive weekly
review which I discussed in Greater
depth in the building a second brain
book and course as well as in my other
YouTube videos I'm going to check out my
project list inside the para system I
show you how to create in the previous
videos let's go ahead and do that now we
have roughly 10 to 15 active projects
you can see here 15 projects and because
I put them through the project
brainstorming process that I covered in
depth in the last video of this series
I'm confident that they're all relevant
they're all well scoped and they're all
important to me right now this is where
it's so important to have the same exact
project list over here in your task
manager
same exact project list over here in
your notes app this should be almost
like a mirror like two sides to the same
coin if you look at my screen that's
exactly what you see over here on the
left sidebar of my notes app these
projects which are collapsed under this
project stack it's the exact same
projects as you see over here in the
left sidebar of my task manager I insist
on using the exact same project title
with the same spelling the same
capitalization the same punctuation and
I even use the same Emoji so that as I'm
switching back and forth between these
two different programs even the colors
and the shapes of that emoji help me
make that switch easier just looking at
this list is motivating to me it's
exciting to me it's much more
interesting and motivating than looking
at a calendar or a to-do list I can see
how for each of these projects once I
complete one my whole business my life
my priorities will move forward so at
the beginning of the week I'll look at
these projects and I'll just quickly
highlight which of these I can move
forward it will probably only be a
couple or a few in any given week and
that's okay this tells me where to focus
my attention and my efforts and from
this list of around a 10 to 15 projects
I can sort of intuitively decide which
ones are going to be the focus of my
attention this week the launch of my
building a second brain book in Brazil
since that is a trip that I'm making
there in just a few weeks the launch of
the para method which also comes out in
just a few weeks the third one that
jumps out at me is this one right here a
B2B initiative we're doing to bring
second brain training into corporations
and organizations three out of these
dozen projects are Far and Away the most
important and the most timely so instead
of spreading my time and my attention
evenly over a dozen different projects
most of which are not important right
now or I can't even move forward this
week if I wanted to I'm going to focus
from this point forward only on those
three projects so this is the launch of
my book The para method in the United
States now that I've decided that this
project is one of my three Central
priorities for this week that gives me a
kind of confidence it gives me
permission to get in here and dive into
the details and you'll notice there's a
lot of content here look at how
voluminous this is there's 26 notes a
PDF of the full book for the UK version
I have that list of podcasts that we saw
before I have a list of very precise
edits that I made to the final version
of the manuscript I have some ideas
different ways of saying organizing by
actionability which I use at different
points of the book I have pull quotes
that we can use to promote the book I
mean it's really extensive there's
different ways that you can sort or
order a list of notes I could just sort
of look through here and kind of click
on things that seem interesting or that
kind of catch my attention and I do do
that sometimes but the one that I use
the most and that I find by far the most
valuable is to sort them by date created
in Reverse chronological order once I've
activated this column here and you can
do that by right clicking and then
selecting which columns you want to show
you can either sort them with the oldest
node at the top such as you see here
which would be chronologically or you
can sort them reverse chronologically so
by clicking on create it again it's
going to put the most recent the newest
note at the very top and the oldest one
at the bottom you know when you have a
pile of papers the ones on the bottom
will be the oldest and the ones on the
top will be the newest and I like to
sort of use that metaphor even when I'm
working with digital notes generally
projects have this characteristic which
is the most recent things that you've
saved or captured related to them are
usually the most relevant if I want to
sort of load up the context or load up
the details related to this project I
really only need to pay attention to the
top of this list a look at maybe the top
three to five notes to see if there's
anything that's pending that I need to
take action on that I need to follow up
on so for example I'll look at this one
and recall that I just kind of saved
this for my records there's really no
action I have to take this was an email
where my publisher gave me permission to
use the images from the book for
promotion again that's just kind of for
my records this was the list of podcasts
which I know I already have a task for
this is a list of last minute edits to
the manuscript judging by the fact that
they're all crossed out I know that
there is nothing I need to do here a
similar thing here this was like the
printing layout for the book no action I
have to take after looking at the kind
of the top of this list I'm sort of
satisfied I can kind of confidently say
that there's no lingering follow-up
tasks little open loop that have slipped
through the cracks that I have to take
care of that one is set that one is good
that one is finished at least for now
and move on to one of the other ones
that I've identified as a main priority
which in this case is going to be the
basb Brazil launch and for this project
as soon as I see the most recent note
which is the flight details uh from Rio
de Janeiro to Sao Paulo that
instantaneously activates or reminds me
of a task that I have to do so I'm going
to copy right click copy the internal
link do a little quick capture window
and say send Rio to Sao Paulo flight
details to parents because they're
actually coming with me they will then
be able to book the same flight I'm
going to hit tab I'm going to hit paste
command return
and there we go you're probably
wondering what is the end point of all
this and this is what I want to show you
next if I head over back to my task
manager and let's say within the pair
method project I've identified let's say
these top three tasks that I actually
want to do eventually at some point you
have to stop organizing things and
actually do them once I've made that
decision that I want to do let's say
these top three I can select them and
just hit command T by hitting command T
see this little tiny yellow star that
appears let's do that for these top
three and then let's say I go to the
basb Brazil launch project and I decide
similarly to do that that and that and
then finally the third priority for the
week which is our B2B initiative let's
say there's again three of these I want
to take on why does that matter what
just happened well by adding them to
today by marking them as today tasks
they now all appear in this new section
which I can reveal by clicking today
over here on the left sidebar it says
today but I really think of this as this
week and what it is is simply it's a
subset it's the small percentage of the
hundreds of tasks you could
theoretically do and represents the
decision of the ones you've actually
decided to do and notice that these cut
across projects so this is a single very
compact very succinct list that I can
see all at one glance that is
synchronized between my different
devices by the way so if I generate this
today list or this this week list on my
computer and then I walk out the door
the very same list will be easily
accessible on my phone and my tablet I
really can completely block out the
world not consider and ignore all the
other things calling for my attention
this isn't a list of to-do's that I just
jotted down from what I could remember
at some random time they represent the
end point the final product of a very
rigorous systematic review of the entire
landscape of my life and my business
what I'm going to do do next is simply
start at the top complete these tasks
one at a time in order and only once
they're finished can I come up for air
and start attending to all the things
calling for my attention next we'll talk
about how my project list helps me
throughout the week so your project list
is not just a planning tool it's not
just about trying to predict a Kind of
Perfect future it is an adaptation tool
it's a tool for taking in new
information and change as it happens and
being able to Pivot on your heels and
potentially go in a whole different
direction that you didn't plan for let's
say one of the tasks that I've chosen is
to generate a list of books that have
been adapted to TV shows I may or may
not be exploring the possibility of one
day creating a TV show since this
references a list if I double click on
it it kind of makes sense that the list
is right there and here are a few that
I've already taken note of but often
little possibilities and ideas and
examples will bubble up during the week
when I'm reading a book if I'm watching
TV taking a walk by having this sort of
running list right a a dedicated defined
place where ideas on this topic go where
they belong when a new idea or example
pops up for example one that just
occurred to me is the Netflix show how
to get rich by ramit Sethi I can just
add it right there this isn't just a
static document that is one and done it
is actually an evolving organic ongoing
almost like collection point or Hub of a
particular kind of information which in
this case is about TV shows next if I
review any notes in a project folder and
something sticks out at me I'll often
add a layer of progressive summarization
which I talked about in a previous video
so I was on a call with a collaborator
in Brazil named Joel and you can see the
date here was June 27 7th and like
anyone would as we talked and discussed
different aspects of our collaboration I
wrote down these notes now it's been a
few weeks and I've more or less
forgotten pretty much everything we
talked about when it comes to notes like
these there's just a handful or maybe
even one or two very important details
that are buried they're hidden among a
big mass of random stuff that is not so
important so what I'm going to do now
that it's been a few weeks and I have a
little bit of distance and perspective
on what we discussed I'm going to go
through and just bold what is important
following up on the VIP passes to this
conference I need to fly to this other
City uh the abbreviation of which is BH
on the 24th and then finally there's a
question here at the bottom which is I
wanted to know if we could move a a an
event to another day so there's
essentially three points that are
actually relevant now out of those three
by far the most important is this last
one think about how often that's the
case the most important thing is at the
bottom or at the end or at the back of a
document and you don't see it until it's
too late I want to prevent that by
putting this in nice bright highlighter
and actually this is so important that I
think I'll actually create an app link
control space bar and email my Brazilian
publisher about rescheduling the Kaza
Fusion event tab paste and hit save so
this is an example of how I use
Progressive summarization to visually
make the document so clear and so
obvious what is important what is most
unique or what needs action so that the
sensitive details don't get lost amid
all the noise a third way to use the
project list is at the end of the week
if I've managed to complete a project
during the week I can follow what I call
a project completion checklist which I
discuss more in my building second brain
book and course and then just archive
the project away but if the project is
still ongoing I'll use a technique I
like to call the Hemingway Bridge Ernest
Hemingway of course was one of the most
recognized novelists of the 20th century
and he was known for a particular
writing strategy which I call the
Hemingway Bridge here's how it works
Hemingway would always end a writing
session only when he knew what came next
in the story then as soon as he knew
what came next he would stop before
finishing his thought that way the next
time he sat down to work on that story
instead of wondering where he should
start or wondering what comes next he
knew exactly where to start at the end
of the week I'm going to do the same
thing I like to capture any feelings of
inspiration or ideas for next steps for
the next time I work on that project in
my second brain let's look at an example
of how to do a Hemingway Bridge one of
my other important projects this week is
a B2B initiative we're talking several
organizations and companies about how to
bring building a second brain in our
education into their companies so what
I'm going to do is create a new note in
this project folder and simply call it
next steps sometimes I also like to put
the date and that is is July 18th 2023
so I know when this Hemingway Bridge was
created then I'm going to create bullet
points and just jot down a few sort of
almost like status updates what has been
done what has been moved forward on this
in the past week or two not super
extensive this really shouldn't be long
I may now turn my attention to other
things for example my upcoming trip to
Brazil and only revisit this initiative
in a few months when I do so this is
exactly what I want to see exactly the
last point where we left off what we did
what we're waiting for what happened
what we learned what we need to know
next My Future Self won't have to expend
a ton of energy wondering or thinking of
where to pick up where I left off if you
want even more details including more
specific recommendations on using your
areas resources and archives effectively
pick up a copy of my book The para
method in the next video of this series
I'll show you how to use the para
technique inside of Apple notes so you
can see a variation of my system outside
of Evernote talk more soon
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