How to Use Asana For Social Media (2024) Tutorial For Beginners

Summary

In this video, the speaker introduces Asana, a powerful tool for managing social media tasks and projects. They demonstrate how to sign up, set up a project, and use features like boards and lists to organize tasks. Asana's integration with Google and its capabilities for tracking progress, setting goals, and managing workspaces are highlighted. The video emphasizes Asana's user-friendliness and its effectiveness in keeping track of social media content and project management. Viewers are encouraged to like and subscribe for more useful content.

Takeaways

• 📱 Asana is a great application for managing work, projects, and social media activities.
• 🔑 Signing up is easy, especially with a Google account, which allows for seamless integration.
• 📊 Asana helps users keep track of their tasks and projects efficiently.
• 👤 Users can select their role (e.g., individual contributor or freelancer) and specify the type of work they do.
• 📈 The app offers features like project and process management, personal task management, and workload management.
• 🎯 Users can set up and manage projects, such as a YouTube channel, and create tasks and schedules within those projects.
• 📅 Asana provides various views for task management, including list, board, timeline, and calendar views.
• 🛠️ Users can customize boards to suit their workflow, adding sections and moving tasks as needed.
• 👥 Teammates can be added to projects via email, and tasks can be assigned with priority levels.
• 🏆 Goals and milestones can be set and tracked, allowing users to measure progress and update statuses automatically.

Q & A

What is the main purpose of the Asana application as described in the script?

The main purpose of Asana is to help users keep track of their work, projects, and social media activities, ensuring they stay organized and efficient.

How does the speaker suggest signing into Asana?

The speaker suggests signing into Asana using a Google account for easy integration and importation of information.

What information does Asana request after signing in?

After signing in, Asana requests the user's full name, primary role, and the type of work they do.

What are the different project management options available in Asana?

The different project management options in Asana include project and process management, personal task management, and portfolio workload management.

How does the speaker set up their first project in Asana?

The speaker sets up their first project by naming it 'YouTube Project,' specifying tasks such as posting content, scheduling videos, and sharing videos on social media.

What task management views does Asana offer?

Asana offers views such as list, board, timeline, and calendar for task management.

Which view does the speaker prefer for managing tasks and why?

The speaker prefers the board view because it allows for easy drag-and-drop functionality to track the progress of tasks.

Can teammates be added to projects in Asana, and how?

Yes, teammates can be added to projects by entering their email addresses during project creation.

What features are only available in the premium version of Asana?

Features such as dashboard, workflow, and calendar are only available in the premium version of Asana.

How can users create and manage goals in Asana?

Users can create and manage goals by specifying the goal details, setting a time period, adding members, and connecting sub-goals to track progress automatically.

What customization options are available for task sections in the board view?

Users can customize task sections by adding, renaming, or removing sections to fit their workflow needs, such as 'posted,' 'scheduled,' 'draft,' or 'recorded.'

How does the speaker suggest handling reporting in Asana?

The speaker suggests not worrying about reporting if using the free version, as reporting features are only available in the premium version.

What does the speaker highlight about templates in Asana?

The speaker highlights that templates can be created and reused for different types of projects, such as Pinterest or Instagram posts, to save time and effort.

What final advice does the speaker give about using Asana?

The speaker advises that Asana is an amazing tool that is easy to get used to and encourages viewers to like and subscribe to the channel if they found the video useful.

Outlines

00:00

📱 Introduction to Asana and Its Benefits

In this paragraph, the speaker introduces Asana, an application they use to manage their work and social media tasks. They highlight its effectiveness in keeping track of projects and social media posts, emphasizing its ease of use and integration with Google accounts. The speaker describes the sign-in process and mentions that Asana has been a valuable tool for over a year, particularly for project management and social content organization.

05:00

📝 Setting Up Your Profile and First Project in Asana

The speaker guides users through setting up their Asana profile, starting with entering their name and selecting their primary role, such as an individual contributor or freelancer. They stress the importance of providing detailed information to utilize Asana's features effectively. The speaker then walks through setting up the first project, using a YouTube channel project as an example, and demonstrates how to add and organize tasks using lists, boards, timelines, and calendars.

📊 Customizing Tasks and Managing Team Collaboration

In this segment, the speaker shows how to customize task sections, such as 'To-Do,' 'Doing,' and 'Done,' and discusses the importance of prioritizing tasks. They explain how to add team members via email and set task priorities. The speaker also introduces the goal-setting feature, using a milestone of gaining 10,000 YouTube subscribers as an example, and describes how to track progress towards these goals.

🗂️ Utilizing Templates and Managing Workspace in Asana

The speaker highlights the benefits of using templates in Asana to streamline the creation of new projects. They demonstrate how to create a custom template for different types of social media posts, like Pinterest and Instagram, allowing for easy replication of similar projects. The paragraph concludes with an overview of managing the workspace, including viewing member lists, projects, and available templates, emphasizing the efficiency and organization Asana provides.

🔍 Exploring Asana Features and Subscription Options

The final paragraph outlines additional features of Asana, such as the dashboard, workflow, and calendar, which are available with a premium account. The speaker mentions that for basic needs like lists and boards, the free version suffices. They demonstrate how to use the board section to track task progress visually and explain the advantages of upgrading to a premium account for more advanced features. The video concludes with an encouragement to try Asana and a reminder to like and subscribe for more useful content.

Keywords

💡Asana

Asana is a project management software that helps teams organize and track their work. In the video, the speaker introduces Asana as a tool for managing social media tasks and projects, emphasizing its utility in staying organized and efficient. The term is used multiple times to highlight its features and benefits, such as integration with Google accounts and the ability to create projects and tasks.

💡Social Media

Social media refers to platforms where users can create and share content or participate in social networking. The video script discusses using Asana to manage social media tasks, such as posting content and scheduling videos. This keyword is central to the video's theme, as it demonstrates how Asana can be applied to a common modern challenge of managing content across various social platforms.

💡Project Management

Project management is the process of planning, organizing, and managing resources to achieve specific goals. In the context of the video, the speaker selects 'project management' as one of the primary uses for Asana, indicating that it is a key feature of the software. The term is used to illustrate how Asana can help in organizing and tracking the progress of various tasks and projects.

💡Integration

Integration in this context refers to the process of combining different systems or applications to work together. The speaker mentions the ease of integrating Asana with Google accounts, which simplifies the process of importing information and managing tasks. This keyword is important as it shows how Asana can be seamlessly incorporated into existing workflows.

💡Tasks

Tasks are individual units of work that need to be completed as part of a larger project. The video script uses the term 'tasks' to describe the specific actions that need to be taken, such as posting content on social media. The concept of tasks is fundamental to the video's message, as it demonstrates how Asana can be used to break down projects into manageable steps.

💡Boards

In Asana, boards are a visual way to organize tasks into columns and rows. The speaker prefers using boards in Asana because they allow for easy drag-and-drop management of tasks. The term 'boards' is used to illustrate the software's flexibility and user-friendly interface, which helps in visually tracking the progress of tasks.

💡Timeline

A timeline in project management is a graphical representation of time against the sequence of project tasks. The video mentions using a timeline to track deadlines, which is crucial for managing tasks effectively. The term 'timeline' is used to show how Asana can help in planning and scheduling tasks to meet specific deadlines.

💡Teammates

Teammates are individuals who work together on a project or task. The script discusses adding teammate emails to a project in Asana, which facilitates collaboration and shared responsibility. The term 'teammates' is important as it highlights Asana's collaborative features, allowing multiple users to work together on projects.

💡Goals

Goals in this context refer to the objectives or targets that a project or task aims to achieve. The speaker sets a goal in Asana to gain 10,000 subscribers by the end of the month, demonstrating how Asana can be used to set and track progress towards specific milestones. The term 'goals' is used to show how Asana can help in defining and achieving project outcomes.

💡Templates

Templates in Asana are pre-designed project structures that can be reused for similar types of work. The video script mentions creating a template for a Pinterest post and then reusing it for an Instagram post, showing how templates can save time and ensure consistency. The term 'templates' is used to illustrate Asana's efficiency in managing repetitive tasks or projects.

💡Reporting

Reporting in project management involves the process of tracking and documenting project progress. The speaker mentions that reporting is a feature available only for premium Asana accounts, indicating that it is a more advanced feature. The term 'reporting' is used to show how Asana can provide insights and analytics for project management, though it is not the main focus of the video.

Highlights

Introduction to Asana as an essential tool for managing work, projects, and social media.

Asana helps users keep track of their tasks and projects efficiently.

Signing in with a Google account simplifies the setup and integration process.

Filling in detailed information about your work helps Asana provide better features and support.

Creating and managing projects in Asana, such as setting up a YouTube channel project.

Adding specific tasks for projects, like scheduling and sharing videos.

Using boards to visually track the progress of tasks in a drag-and-drop manner.

Different viewing options available in Asana, such as list, board, timeline, and calendar.

Customizing task sections to better suit project needs.

Setting goals and tracking progress, such as aiming for a subscriber count on YouTube.

Highlighting high-priority tasks for better focus.

Adding team members to projects and collaborating efficiently.

Using templates to save time and create consistent project structures.

Premium features like reporting, workflow, and calendar are available for enhanced project management.

The overall usability and efficiency of Asana for managing various types of projects and tasks.

Transcripts

what is up everybody if you want to use

a sound F4 social media you are in

direct please I'm going to be showing

you uh one actually great application

that I use myself and this one is called

Asana now Asana

um it's an amazing place to don't lose

track of your work of your products of

your social medias if you are constantly

um posting a lot of stuff uh this is an

amazing tool that helped me uh within a

lot of months now even more than a year

I believed so sign in is just really

really easy in my case I do love to sign

using my actual Google account because

you're going to be used really really

easy to import on an actual account and

I can actually make an integration of

isana into Google so it's really like a

lifesaver so what I need to do of course

is to use it sign in and all of the

information is going to be used to pump

it up as you can see it says now that we

are now inside so he's going to be

asking us for a full name what I want to

do is to typed here my actual name I'm

going to go for Miki and look how four

straw and go into Continuum now what's

your primary role what you want to do is

to look out if you're just looking for

um your social content and all that what

you want to do is to look out for an

individual contributor

or you can go for freelancer whatever

you wanted to

I'm going to leave this like that and

here what kind of work did you do this

is really important guys to

um to actually fail as much information

as you can so Asana can be helping you

with all the features that can be really

helping you so in my case I do want to

look for project management which is

actually this one and I'm going to go

for continuum

now we do have project and Process

Management we have personal task

management and portfolio Works load

management so as you can see this one is

the main objective that I want to look

for and go into continue

now let's set up your first project

let's say that my first project is for

YouTube and here's going to be viewed

YouTube Project so what's something you

and your team are currently working on

so we can vote for YouTube channel

2023

and heating to continue

now what are a few tasks that you have

to do for YouTube channel let's say uh

post content on January

um oh let's say post my first

uh video and here I have to schedule

my first video

and lastly what I need to do is to share

my video to or through socials and

hitting to continue so this is like an

example of what a house could be looking

we'll have for example different groups

that tasks for example the to-do list

the doing and done which I believe it's

like most commonly used so with the

hitting to continue

and I can see this as a list

as a board asset timeline and as a

calendar

you want to choose the best the best

fits for you in my case I do love to use

boards because it's really easy just to

drag and drop your blocks as you are

finishing and more and more tracking of

your project but here into the timer you

can track the time on here into the

calendar to contract the days the let's

say that you have like a last day you

have to finish that you have a deadline

so you need to publish that as much as

uh as fast as you can so in my case I

want to look out for board and looking

to continue now here you can add your

teammate emails as you are creating your

project like right away and I'm going to

go into continue

now get a sign up for audio screens in

my case I just want to don't do this but

I can throw this just you to download

this for your phone for your computer

for your tablet wherever you want to do

so you can keep all your information

into one place I'm going to skip this

for now because I'm going to be showing

you how does this Azana worked so as you

can see we do have my workspace we have

a home my tasks and books reporting

portfolio and goals now I'm going to

click into the x mark you don't have to

worry about this 30-day trial starts

today because I'm going to click into

the x mark

there are a few features that are only

working for

um let's say isana complete an account

for example the dashboard the workflow

and the calendar are only available for

an account that of course has

um let's say like a premium account so

if you're just focusing the list and

Boards you have to worry about anything

because this is totally free in my case

I'm going to be focusing into more so

anything that is outside board I

actually don't care okay so as I just

saw you here we do have the board

section where let's say that I have

posting my first video I'm doing this my

first video so I'm going to just drag

and dropped like this if I want to edit

more stuff let's say for example that I

I'm focusing into YouTube channel uh

into my YouTube channels I'm going to go

into ad section let's say I'm going to

go for posted

and here I want to look for plus

scheduled

like this here into plus now let's say

draft

or just go into recorded like this so uh

I think that I don't need the one that

says doing I I can let's say customize

this I'm going to go back into list so I

can see this into I'm going to go into

doing anything and this one's going to

move that into recorded So as you can

see here I do have the signed person

that are going to be working into this

specific project in my case it's only

myself I can go into this the section I

can add more teammates via email and you

can even import the kind of priority

let's say for example this is a high

priority so it's going to be

highlighting this purple color and now

if I go into my goals let's say that I

want to have one Milestone so my goal

here from by the end of the month let's

say for example is to gain let's say 10

000 subscribers

right so here's my goal order here's my

time period and here's my privacy and

here into the members you want to add

your member list you can update a method

for example automatically and here into

your progress Source you want to go into

Super goals and the most show do you

want to go into currency total or in my

case that you want to look into present

it and save my goal

and there you go so here it's going to

be appearing to my actual status and

here's my appear in my actual

subscribers so I can connect myself go

so this one is going to be filled as I

am finishing some sub goals to

automatically update this goal progress

for example connect a sub goal and I can

have let's say for example reach 800

subscribers

subscribers

like this

I'm going to copy this info and I'm

going to go and create this one and here

I want to look for private goal here are

all my members and I'm going to go into

automatic and here into the measurement

for example this is a percentage I'm

going to hit into save goal

and there we go so I do have here myself

goes as I am finishing this I can just

finished and finished my my goals and

lastly guys something that I just really

loved about you don't have to be

worrying about the reporting because

reporting is only for a free for a

actual premium account so I don't want

to focus in here what I do want to focus

into is into my actual workspace so here

into my workspace I can see the overview

of let's say this is my workspace I'm

gonna you can delete this you can edit

this if you wanted to but this is let's

say for example like a private mode you

can see all your member lists you can

see all your projects you can create

some templates and you can look out for

more templates are something that's

really a lifesaver so if I go into

explore or templates I want to go for

start from scratch my workspace custom

template

like this and here you want to look out

for title template so I can go for let's

say this is now for Pinterest post

I'm going to hit into create template

and here I have my project content I

have my RB optional I can go into

continue and all of this information

that's been failed let's say that I want

to do exactly the same thing but instead

of having a Pinterest post I know I now

want to have some Instagram post so I

can use the same template to create more

than just the one workspace and you

don't even have to start from scratch

because we already created an actual

workspace so with that being said guys

this is how we can get started here into

Asana this is a very amazing place so I

think that you can get used to it really

really fast so hopefully this was a very

useful video for you guys so don't

forget to like And subscribe to the

channel if this was very useful for you

thank you so much for watching the video

guys and I'll see you in the next time

see you soon

foreign

[Applause]