My 8 habits to make time for everything (even being a full time working mom)

Summary

This video script offers 10 effective time management tips, including prioritizing tasks, setting realistic goals, utilizing time blocking, batching similar tasks, delegating, establishing routines, leveraging technology, and prioritizing self-care. The speaker shares personal experiences and strategies to help viewers manage their time better, emphasizing the importance of balance and sustainability in achieving goals.

Takeaways

• 😀 Prioritize your tasks daily to align with long-term goals and commitments.
• 💪 Set realistic goals by focusing on actions you can control rather than just outcomes.
• 📅 Utilize time blocking to allocate specific time slots for tasks and activities.
• 🔁 Batch similar tasks or tasks that can be done at the same location to save time.
• 🤝 Delegate tasks to others to lighten your workload and share responsibilities.
• 🔄 Establish fixed routines for at least 50% of your day to create structure and reduce decision fatigue.
• 🛠️ Use technology, like reminders and timers, to aid in time management and productivity.
• 🧘‍♂️ Prioritize self-care by taking breaks and not overburdening yourself with too much work.
• 🚫 Avoid setting unrealistic targets that are difficult to achieve and may lead to stress.
• 🔄 Implement the Pomodoro Technique to work in focused intervals with breaks to maintain productivity.
• 👀 Learn to accept some level of imperfection in tasks delegated to others to maintain a manageable workload.

Q & A

What is the main issue the speaker is addressing in the video?

The speaker is addressing the issue of feeling overwhelmed and drained of energy due to the inability to manage time effectively, despite having high motivation and energy spurts.

What is the first tip the speaker shares for effective time management?

The first tip is to prioritize tasks by focusing on what is most important each day, ideally stemming from long-term goals and commitments.

Why is it important to set realistic goals according to the speaker?

Setting realistic goals is important because it helps to break down goals into manageable tasks and focuses on actions rather than outcomes, which are within one's control.

What is the significance of time blocking in managing time effectively?

Time blocking is significant because it sets aside dedicated time for specific tasks, reminding the individual to start working on them and helping others respect and align with the individual's schedule.

How does the speaker suggest batching tasks can save time?

The speaker suggests batching tasks, such as doing similar tasks together or tasks that require the same location, can save time by reducing the need to switch contexts and increasing efficiency.

What is the role of delegating tasks in time management according to the video?

Delegating tasks helps to lighten the individual's workload and adds extra time for themselves, even if the task may not be done as perfectly as they would have done it themselves.

Why is having a fixed routine beneficial as per the speaker's experience?

Having a fixed routine is beneficial as it fills up a significant portion of the day, reducing decision-making fatigue and ensuring a structured approach to daily activities.

How does the speaker use technology to aid in time management?

The speaker uses technology such as reminders, timers, and the Pomodoro technique to stay on track with tasks and manage time more effectively.

What is the importance of prioritizing oneself and taking breaks in time management?

Prioritizing oneself and taking breaks is important to ensure that the individual's body and mind have time to relax and rejuvenate, leading to more productive use of time.

What is the speaker's approach to maintaining a sustainable routine?

The speaker's approach is to find a routine that is sustainable and does not overwhelm the body and mind, and to stick to it without constantly shifting the goal post.

What is the speaker's plan regarding sharing more about their time management journey?

The speaker plans to create more videos about time management and their personal improvements once they have finished reading a particular book and implemented its teachings.

Outlines

00:00

😣 Struggling with Overwhelm and Time Management

The speaker begins by expressing their struggle with maintaining motivation and energy for new activities, such as working out or starting a hobby, due to feeling overwhelmed and lacking time. They observe others managing to do more with their time and question how it's possible. The speaker then introduces the topic of the video, which is about sharing 10 tips for effective time management, including personal tips and examples. The first tip discussed is prioritizing tasks based on long-term goals and commitments, emphasizing the importance of focusing on what needs to be done each day.

05:02

🎯 Prioritizing and Setting Realistic Goals for Time Management

The speaker continues with the second point of setting realistic goals, advising viewers to break down larger goals into manageable tasks and to focus on actions rather than outcomes. They provide examples, such as aiming for 10K YouTube subscribers by the end of 2024 and losing 5 kg by a certain date, highlighting the importance of setting achievable targets and being aware of one's capabilities. The speaker also mentions the value of time blocking, which involves allocating specific times for tasks, and how it can improve productivity and help others respect your schedule.

10:03

🕒 Utilizing Time Blocking and Other Strategies for Effective Time Management

The third paragraph delves into the concept of time blocking, explaining its benefits for productivity and how it can help structure the day. The speaker also discusses the strategy of batching similar tasks together to save time, such as cleaning while waiting for water to boil. They mention the importance of delegating tasks to others to reduce workload and share responsibilities, which can also be a learning opportunity for children. The speaker emphasizes the value of having fixed routines, particularly a good morning routine, to set the tone for the day and reduce decision fatigue.

🛠️ Leveraging Technology and Self-Care for Enhanced Time Management

In the final paragraph, the speaker addresses the use of technology for time management, admitting their own struggles with it but highlighting the utility of reminders, timers, and the Pomodoro technique to stay on track. They also stress the importance of prioritizing oneself, taking breaks, and not overburdening with too much work. The speaker encourages viewers to find a sustainable routine and to give their body and mind time to relax and rejuvenate, promising to share more about their time management journey in future videos.

Keywords

💡Spurts of energy

Spurts of energy refer to sudden, intense periods of motivation and activity. In the context of the video, it describes the initial burst of enthusiasm someone might feel when starting a new habit or project. The script mentions these spurts leading to the desire to start working out, picking up a new hobby, or adopting a healthier lifestyle, but often resulting in feeling overwhelmed after a few days.

💡Overwhelmed

Feeling overwhelmed implies being excessively burdened or stressed by the amount of tasks or responsibilities one has to handle. In the script, the term is used to describe the emotional state that sets in after the initial enthusiasm wanes, where the individual realizes they cannot sustain all the new activities they started due to time constraints.

💡Prioritize

To prioritize means to arrange tasks or goals in order of importance. The video emphasizes the importance of prioritizing tasks that align with long-term goals, such as fitness, and suggests that by doing so, one can effectively manage their time and energy, focusing on what needs to be done each day.

💡Realistic goals

Setting realistic goals involves establishing objectives that are achievable and attainable given one's resources and constraints. The script advises breaking down long-term goals into manageable tasks and focusing on actions rather than outcomes, which provides a clear path to follow and helps in maintaining motivation.

💡Time blocking

Time blocking is a time management technique where one schedules specific time slots for different activities throughout the day. The video script explains that by setting aside dedicated time for tasks, one can create a structured day, improve productivity, and ensure that important tasks are not neglected.

💡Batching

Batching refers to the practice of grouping similar tasks together to be done in one go. The script mentions this as an effective strategy for saving time, as it reduces the need to switch contexts frequently and allows for more efficient use of time and energy.

💡Delegation

Delegation is the act of assigning tasks to others. In the video, the speaker suggests delegating tasks to lighten one's workload and free up time for other activities. It also highlights the benefits of involving others in tasks, such as teaching life skills to children.

💡Routines

Routines are regular, repeated sequences of actions that form patterns in one's day. The video emphasizes the importance of having fixed routines for certain parts of the day to create structure and reduce decision fatigue, ensuring that daily activities run smoothly and efficiently.

💡Technology

In the context of the video, technology refers to the use of apps and tools to aid in time management. The script mentions using reminders, timers, and the Pomodoro Technique as examples of how technology can help one stay organized and focused on tasks.

💡Self-care

Self-care involves taking actions to maintain one's well-being, both physically and mentally. The video script advises prioritizing oneself by taking breaks, not overworking, and ensuring that one's workload is manageable to prevent burnout and maintain productivity.

💡Productivity

Productivity is the efficiency of an individual's work or the rate at which tasks are completed. The video's theme revolves around improving productivity through various time management strategies, such as prioritization, goal setting, and using technology, to make the most of one's time.

Highlights

The importance of prioritizing tasks to align with long-term goals for effective time management.

The challenge of maintaining motivation and energy for new hobbies or routines, and the tendency to feel overwhelmed.

The significance of setting realistic goals and focusing on actions rather than outcomes to manage time efficiently.

The concept of time blocking to allocate specific time slots for tasks, enhancing productivity and respect for personal time.

Batching similar tasks together to save time and increase efficiency in daily routines.

The benefits of delegating tasks to others to lighten one's workload and foster a sense of shared responsibility.

Establishing fixed routines for a structured day and reducing decision fatigue by having set habits.

Utilizing technology, such as reminders and timers, to aid in time management and maintain focus on tasks.

The Pomodoro Technique as a method to enhance productivity by working in focused intervals with breaks.

The need to prioritize self-care and taking breaks to avoid burnout and maintain sustainable productivity.

The idea of not constantly shifting goals and maintaining a routine that is not overwhelming to the body and mind.

The impact of observing others' productivity and the desire to match their achievements, leading to unrealistic expectations.

Recognizing the uniqueness of individual lives and the importance of setting personal, realistic targets.

The struggle with finding excuses not to work out and the psychological aspect of prioritizing fitness.

The role of personal examples in illustrating time management strategies and the speaker's own experiences.

The upcoming content预告 on the channel about further exploration of time management and personal improvements.

The acknowledgment of the speaker's own challenges with technology in time management and the desire to improve.

The importance of implementing learned strategies from books on time management into one's life for tangible results.

Transcripts

sometimes I have these spurts of energy

and motivation and I'd be like I have to

start working out I have to start a new

hobby I have to start playing a new

sport I have to start eating healthy I

feel like I can do it and then probably

I start doing it and I'm into day three

day four and then I realize I'm just

getting overwhelmed and drained of

energy and I cannot do it all because I

just don't have the time but then I see

everyone else around me and they are

doing everything else that they want in

their life and I am the only person who

just doesn't have time how's it even

possible in today's video I'm going to

share 10 tips for Effective time

management and I'm also going to share

some tips and tricks that I follow

personally and also some personal

examples on how I manage my time number

one is to prioritize your task so every

day instead of just starting out and

doing work as it comes think of what is

most important to you everyday priority

task will ideally come from your

long-term goals and commitments as well

for instance the long-term goal is to be

more fit over the end of this year and

have Fitness as a part of your life

obviously priority Tas related works

like healthy eating cooking healthy food

maybe going out for walks or so e

activities automatically will be more

prioritized for you in your life you

feel like you have to be fit but then

you haven't set that goal for you you

haven't prioritized that yet but you

just feel like I need to do it we just

waiting for somebody to bail you out of

gym and bail you out of the workout well

that happens to me I'm just waiting for

some excuse to not work out and I think

I've been successful in finding that

excuse for quite some time now the ideal

condition would be prioritize your goals

and your task will filter out

automatically the rest of the works that

will remain but they not to be done

today nothing is going to happen even if

you do it tomorrow or after tomorrow but

then what is to be done today has to be

done today so prioritize your work and

focus on what that needs to be

absolutely done today second point is to

set realistic goals new timer I think

YouTube gets flooded with lot of videos

about a realistic goal setting goal

setting for 2024 how to revamp your life

with goal setting Etc everything related

to go setting this is just a repetition

probably of you know the key points that

those videos tell you essentially what

you need to do is to break down your

goals into doable chunks of works and

set a realistic Target of that goal you

should be focusing on the actions rather

than the outcome because action is what

you can control if I set the realistic

goal for my YouTube is to hit 10K

subscribers by end of 2024 can't be

coming into your account and forcing you

to subscribe subscribe to my channel

isn't it but what is under my control is

to publish a video probably every week

or once in every two weeks or whatever

that is so that is the action that I can

control so my Target and my goal should

be based on that another example would

be to set a Target that I want to lose 5

kg at the end of April so that is a goal

based on an outcome but not the action

so what am I going to do to lose that 5

kg so essentially our realistic goal

should be I'm going to eat healthy every

day from tomorrow onwards and I'm going

to go for a walk for 30 minutes every

day and also make sure that you don't

set unrealistic Target like uh

publishing three videos per week when

you really know that you can't even

shoot one video per week you know how to

manage time instead of crunching

everything and saying that you know

somebody else is doing it so I can do it

no your life is different from the other

person's life

and you cannot be them so set realistic

targets that can be tracked and when you

track it you'll be able to understand

whether they realistic or whether they

are too overwhelming for you and based

on that feedback you can change your

Target and by doing that you ensure that

you have enough time in your life to

chase that Target the third point is to

utilize time blocking any self-help book

if you read they do tell you all these

points about realistic goal setting

prioritizing your task and setting time

aside it is so important because if you

don't set a time your time is just

flowing between each and every task and

any task that comes up is going to

occupy your time but if you really want

to manage your time you have to set time

aside when you block your time you get a

reminder first of all that this is the

time for you to start working out if you

set a that 4 to 5 is your worker time

it's more like a reminder and you feel

the need to start working out in that

case the second point is that other

people whose life is dependent on you or

revolving around you will also start

valuing and understanding your time so

they kind of try to push things away

from your scheduled uh time blocks of

important things in your life so you can

have blocks of free time blocks of of

important time and please ensure that

when you have blocks of important time

have them set at realistic times like if

you set your workout time right after

lunch that is like giving yourself a

really good excuse of not working out so

when you put the time block make sure

that you put realistically possible time

blocks and that will really help you to

structure your day and other people will

understand that you know that is going

to be like a routine or a schedule and

that they should be aligning their time

blocks according to your time blocks so

that's a really good way of time

management so I think when you have a

time block a start and an end time it

tends to get into your brain that you

need to be more productive that time

ticking kind of makes you more

productive somehow it's it's my personal

experience I don't know if people feel

Under Pressure that way uh but for me I

think it works it could be something

else that works for you but time

blocking definitely is going to work in

some way or the other so try time

blocking and let me know how it works

for you there are the simple but yet

very effective time management

strategies to batch things together so

it could be either similar things or

things you need to do at a common place

uh it could be anything but I think we

all subconsciously do such batching of

works like um kitchen cleaning and um

cooking especially

waiting for it to boil or something like

that boil allow 5 minutes in a time you

could be doing some cleaning as well so

that's a batching up of work very

example is um if you've got some

shopping to do from a local store walk

you can do the shopping so that is

clubbing up of two works but then it

effectively reduces the time that you

might have taken if you had to do it as

two separate tasks so in the morning

itself when you are looking at tasks

that you have to do probably try

bunching up and and batching up things

to do together we save upon a lot of

time the next point is to delegate tasks

to others not family we can ask help

from our partner

or or if you have some other works

outside of your family you can ask your

neighbor to help or joint family you can

ask whoever is your um parents or

whoever they are staying whoever is

staying with you you can ask them for

help when we delegate work to others not

only does it lighten our workload it

also adds lot of extra time to yourself

um

probably the task might not be as

perfect as how it would have been if I

did the task but I think we can live

with it isn't it what I have realized is

that initially

imperfection you might feel the urge to

you know just tell

them but I think you get used to it I

mean they're not going to change okay

they're going to do the work in the same

messy way forever life perfect so I

think you can live with some

imperfections plus also I felt

like we not setting a good example for

our own kids we need to be sharing tasks

and delegating task

and by probably folding their own

clothes

or so they helping us so they are

learning a life skill by us delegating

that work the delegation is not going to

harm anyone it's a shared responsibility

all of this work I think I've already

spoken about this in my earlier video

about cleanliness I'll be linking that

video up in here it talked about shared

responsibilities there so you can click

that link in here to watch that video

another important point is to have fixed

routines so routines doesn't mean that

you have to be like fixed routines like

a robot and that you can't fit in

anything else but routine would be

filling up at least 50% of your time of

the day and the rest 50% could be

flexible to pick up things as and when

it goes but you should have a fixed

routine for specific parts of your day

so that it goes smoothly especially I

felt that having a good morning routine

helps set the tone of the day

um I'll put the link up here about my

morning habits and routines that helps

me being productive morning routine or

lunch roue

or

automatically much of the work reduces

because you don't have to make any

decision it's already set in the routine

that

you don't need to be like asking

everyone

around that's the most confusing

question when you have a routine fixed

that Monday is this breakfast Tuesday is

this breakfast Wednesday is this

breakfast there's no decision making

fatigue no time wasted in making that

decision it's just cook so try to have

some sort of routine that fills up 50%

of your day that fills up 50% of of your

weekends so that there's a structure to

your life a structure to your day and

the rest 50% is more uh for your

surprise and adventurous part of your

lives next point is to use technology at

your best and I fail at this miserably

so much that I I use so much technology

in any other activity but time

management but I feel too complicated

with all of these time management apps

the only time management stuff I really

do is to set reminders so alexer I asked

him to put a reminder like you know say

food order a reminder every Sunday for

Grace to have food ordered for the rest

of the week and some sort of regular

recurring reminders n alexender the it

keeps on announcing it every uh other

day another time management app that I

probably use is timers so when I start

working on things I know I'm going to be

truly engrossed in and forget the time

so to help me block that time I tell my

watch to remind me or set a timer for 1

hour another app that I use is pomodoro

I might have talked about it earlier in

my work from home video I'll link it up

somewhere here work from home JM because

I'm sitting alone and I've got a lot of

tasks to do I want to be very productive

and I use a pomodora technique wherein I

start the timer I work for 25 minutes

and then break for 10 minutes or 5

minutes and then again work for 25

minutes so I make sure that within that

25 minutes I'm putting my best even if I

reached the goal or not I still have put

in my best so that really helps me being

more productive at the top of my mind

these are the basic productivity or time

management things that I use I want to

use lot of other apps but I just feel

like it's too overwhelming I'm the old

school book writing kind of person list

coffe usually but I want to switch to

app because um I'm the books is always

not accessible to you when you want to

write something

and but let's see if I get into some

kind of um that I'll surely share that

with you on um the apps and things that

I use for my time management the last

point I want to talk about today is to

prioritize

yourself take breaks and not take up too

much and not take up too much of work

that you cannot handle yourself so

despite all the points that we talked

about about having routines blocking

your calendar deleting works

there are several situation

where but really you need to prioritize

yourself and give your body mind time to

relax and rest as well so instead of

taking up too much work take up little

work every day and then do not shift the

goal post of

works every other week just do that much

our normal tendency is to you know have

progress and show that in the um 20

minutes workout by next week I have to

do 30 minutes workout and by end of this

month I have to be like doing 1 hour

workout that's not necessary you can

continue doing just 30 minutes workout

for the entire year as well so whatever

is sustainable for you whatever does not

overwhelm your body and your mind fix

that as your routine give yourself a

break and rest that way your body will

be rejuvenated your mind will be relaxed

to actually use whatever time you have

in a more productive

manner

altivity um I am yet to go through that

book when I finish that probably I'll

make another video to tell you how

exactly that book has impacted my life

that's when I finish implementing the

learnings from that book into my life I

will be making more videos about time

management and about how I am improving

time management in my life so watch out

for the next couple of videos as well I

hope today's video was really helpful

for you until we meet you with another

video it's bye-bye and take care