7 HIDDEN Apps in Microsoft 365 that will EXPLODE Productivity

Summary

This video introduces seven lesser-known Microsoft 365 applications that can significantly boost productivity for businesses. The apps include Microsoft Lists for tracking information, Forms for surveys, Whiteboard for digital collaboration, Planner for task management, Sway for creating newsletters, Stream for internal video sharing, and Bookings for streamlined scheduling. The host, Jonathan, demonstrates how these tools can be easily accessed and utilized, offering a more efficient way to handle various business processes.

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Q & A

What is the main focus of the video?

The main focus of the video is to introduce and demonstrate the top seven Microsoft 365 applications that can significantly enhance productivity in businesses.

Who is the presenter of the video?

The presenter of the video is Jonathan, also known as the be 365 guy, who helps businesses worldwide with their Microsoft 365 needs.

What is Microsoft Lists and how can it benefit businesses?

Microsoft Lists is an application within Microsoft 365 designed to compete with other software providers like Asana and Monday.com. It allows businesses to keep track of various types of information, such as inventory, content, or outstanding invoices, potentially offering a better way than using Microsoft Excel alone.

How can one access Microsoft Lists?

To access Microsoft Lists, one can log into the Microsoft 365 portal, use the app launcher, and select 'Lists' from the available applications. If it's not immediately visible, clicking on 'More apps' will display all available apps, including Lists.

What is Microsoft Forms and how can it be used in a business?

Microsoft Forms is an application that allows users to create and distribute polls, surveys, and questionnaires. It can be used to capture information quickly, improve business processes, increase efficiency, and reduce paperwork.

What are some scenarios where Microsoft Whiteboard could be beneficial?

Microsoft Whiteboard can be beneficial in scenarios such as brainstorming sessions, where teams need to gather ideas without the need for physical markers or whiteboards. It can also be used in remote work environments where team members are not in the same location.

How does Microsoft Planner differ from the previous task management tools offered by Microsoft?

Microsoft Planner is a new productivity app that combines the features of Microsoft's old To-Do Planner and Project for the Web. It caters to both individual tasks and team collaboration on projects, offering a more integrated and comprehensive approach to task management.

What is Microsoft Sway and how can it be used for creating newsletters?

Microsoft Sway is a digital storytelling app that allows users to create interactive and visually appealing content. It can be used to create newsletters by adding text, images, videos, and other media elements, and then sharing the final product with others via a link.

What is Microsoft Stream and how can it be used for business purposes?

Microsoft Stream is a video sharing platform included in the Microsoft 365 subscription. It can be used for creating and sharing internal videos, such as training sessions, company events, or announcements, and can also be used to record Microsoft Teams meetings.

How does Microsoft Bookings simplify the process of scheduling meetings?

Microsoft Bookings simplifies the scheduling process by allowing users to create booking pages where customers or team members can book appointments or meetings at pre-determined times. It reduces the back-and-forth communication involved in finding a suitable meeting time.

What are the advanced options available in Microsoft Bookings?

The advanced options in Microsoft Bookings include setting buffer times before or after meetings, customizing business hours, and configuring email reminders to be sent to customers before their scheduled appointments.

How can Microsoft 365's Bookings be used for managing appointments in a service-oriented business?

Microsoft 365's Bookings can be used to create shared booking pages for service-oriented businesses, allowing customers to book services and select staff members or dates and times that are convenient for them. This helps in managing appointments efficiently and maintaining a professional scheduling system.