How To Effectively Plan Your Day / Week / Month (Animation B&W)

Summary

In this video, Alaor shares his effective time management system, emphasizing the importance of planning monthly, weekly, and daily goals in a streamlined way using Notion. He highlights the connection between long-term goals and daily tasks, prioritizing the most important actions to focus on. The approach involves using a calendar to schedule tasks, setting clear buffers for flexibility, and avoiding negative perspectives by framing tasks as things to 'want to do' rather than 'need to do.' Alaor also tracks key personal metrics to ensure consistent growth and productivity.

Takeaways

• 😀 It's crucial to develop effective time management skills to keep up with the fast pace of life and avoid distractions.
• 😀 The speaker uses a system in Notion to manage their monthly, weekly, and daily goals all on one page for easy overview and organization.
• 😀 Monthly goals are connected to long-term goals, ensuring that daily tasks are aligned with the bigger picture.
• 😀 The speaker prioritizes a maximum of 1 to 3 main goals for the month to stay focused and prevent overwhelm.
• 😀 The key questions for selecting monthly goals are: 1) What are the most important things to accomplish this month? 2) What one thing will make everything else easier or unnecessary?
• 😀 In the daily task section, tasks are split into 'essential tasks' and a 'bonus task list,' with emphasis placed on finishing the important tasks before moving on to the secondary ones.
• 😀 It's recommended to use a calendar to time-block important tasks, helping structure the week and optimize goal achievement.
• 😀 Be flexible with time-blocking, as most people underestimate how much time tasks will take. Allow for buffer time to prevent schedule disruptions.
• 😀 When taking action, it's important to shift your mindset from a 'need to do' attitude to a 'want to do' perspective to stay motivated and avoid negative feelings.
• 😀 The speaker avoids using the word 'need' in relation to tasks, choosing 'want to' or 'choose to' instead, to maintain a positive outlook and take ownership of their goals.
• 😀 The speaker tracks their most important metrics through a personal tracker, reinforcing accountability and continuous improvement in goal achievement.

Q & A

Why is time management considered more important than ever in today's world?

Time management is crucial because we live in a fast-paced world with an increasing number of distractions. As things evolve rapidly, managing your time effectively becomes essential to stay productive and focused.

How does the speaker track their goals?

The speaker uses Notion to track their monthly, weekly, and daily goals. This method allows them to see how these goals connect to each other and make adjustments as needed.

What is the purpose of having a system for managing goals?

The purpose is to ensure that daily, weekly, and monthly goals are aligned and connected to long-term objectives. This structure helps in staying focused on what truly matters and maintaining consistency in progress.

What are the two key questions the speaker asks to prioritize their goals?

The two key questions are: 1) 'What is the one to three most important things I’m blessed to do this month?' and 2) 'What is the one thing I can focus on this month such that by doing it, everything else will be easier or unnecessary?'

Why does the speaker prefer to have a maximum of three main goals per month?

Limiting goals to one to three main tasks helps the speaker maintain focus and avoid being overwhelmed. This prioritization ensures that they concentrate on the most impactful tasks.

How does the speaker separate their daily tasks in Notion?

In Notion, the speaker separates their most important tasks (the primary goals for the day) from other tasks. The second list of tasks is treated as a 'bonus' and can only be addressed after completing the main tasks.

What is the role of a calendar in the speaker’s planning process?

The calendar is used to time-block the most important tasks. It helps the speaker structure their week efficiently and allocate time optimally for different tasks, ensuring a clear plan of action.

What advice does the speaker give when using a calendar for task management?

The speaker advises giving yourself buffer time and being flexible. This allows for adjustments when tasks take longer than expected and prevents schedule disruptions.

How does the speaker handle negative perspectives when working on tasks?

The speaker acknowledges when they're falling into a negative mindset and shifts their perspective by reminding themselves that the tasks they have set are things they want to do, not things they need to do.

Why does the speaker avoid using the word 'need' in their goal-setting process?

The speaker avoids the word 'need' to prevent a sense of obligation and negativity. They prefer using words like 'want' or 'choose' to reframe tasks as personal choices, which helps maintain a positive mindset.